Minutes for March 25, 2008History icon Archived Minutes

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A regular business meeting of the Board of Education was held this day in the Board of Education Administration Building, Mt. Horeb Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:04 p.m. by the Board President, Mrs. Spiller.

OPEN PUBLIC MEETING STATEMENT - Mrs. Spiller read the following statement:
In accordance with the provisions New Jersey Open Public Meetings Law, the Board of Education has caused notice of this meeting to be posted in the Board Office and in the Township Office, mailed to the Courier News and Echoes Sentinel, and filed with the Clerk of the Township of Warren.

II. PLEDGE OF ALLEGIANCE - Mrs. Spiller led the assembly in the Pledge of Allegiance.

III. ROLL CALL     

Present:     Pamela Coley, Roberta Monahan, Dr. Gregory Przybylski, Mildred Spiller, Gina Voorhees, and Kathleen Winter 
Absent:      Susan Burman
David Ricci 
Patricia Toubin  Arrived at 7:06 p.m.        

Also Present:      Dr. James Crisfield, Superintendent, Peter Daquila, School Business Administrator/Board Secretary, members of the public and press

IV. Presentation

  • Warren Middle School Thinking Cap Quiz Bowl First and Fifth Place Winners
    Dr. Crisfield introduced E2 Teacher, Debra Tambor.  Ms. Tambor spoke about the Quiz Bowl contest and commented that the students did a great job and worked very well together.  Mrs. Spiller presented certificates to the participants. 
  • 2008-2009 Budget Hearing
    Dr. Crisfield presented the budget to the public utilizing a power point presentation.

    Mrs. Spiller thanked Dr. Crisfield  for a wonderful presentation on the budget and the public for their support of the budget and the district schools.

V. MINUTES
Mrs. Monahan moved the following:

RESOLVED, the Board of Education approves the minutes of the following meeting:
March 10, 2008 public and private session

The motion was seconded by Dr. Przybylski and approved by 5-0-2 voice vote. (Mrs. Toubin and Mrs. Monahan abstained.)

VI. CORRESPONDENCE AND INFORMATION
None

VII. PRESIDENT'S REMARKS
Mrs. Spiller reported that the BOE presidents of sending districts are still meeting and the meetings are very productive and should continue when the BOE presidents are re-appointed.

Mrs. Spiller thanked Mrs. Monahan, Mrs. Winter, Dr. Crisfield, and Mr. Daquila for the traveling budget presentation at the PTO meetings.

VII. COMMITTEE REPORTS
None.

IX. DISCUSSION
None

X. PUBLIC COMMENTARY
None.

XI. ITEMS FOR BOARD CONSIDERATION/ACTION (CONSENT AGENDA)
Discussion on agenda item D.1, 9000 Policy Series - First Reading.

The policy series was pulled for discussion.  Mrs. Voorhees asked questions about the wording on several policies.  Mrs. Spiller asked a question about policy 9130 committees.

Mrs. Monahan moved, and Dr. Przybylski seconded, the following as an amended consent agenda.  The consent agenda was approved by unanimous 7-0 role-call vote.   

A. Education

A.1. 2008 Summer Fun Program
RESOLVED, that the Board of Education approves the 2008 Summer Fun Program to begin on Monday, June 30, 2008 and end on Thursday, July 31, 2008.  School will not be in session on July 4th.

A.2. Home Instruction
RESOLVED, that the Board of Education approves one student (ID#0120259) to receive 10 hours per week of home instruction beginning March 13, 2008 for a period of 60 days at a cost of $35 per hour.

A.3. Out of District Related Services
RESOLVED, that the Board of Education approves one student (ID#0120350) to receive an additional one 30 minute, individual speech session per week beginning March 17, 2008 through June 24, 2008.  The cost to the district will be $1,850.

B. Finance/Operations/Transportation

B.1. Payment of Bills
RESOLVED, the Board of Education approves the payment of bills for March in the amount of $4,365,863.33

B.2. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the attached report of the secretary for the month of February and
WHEREAS, this report shows the following balances on February 29, 2008:

 

FUND

CASH BALANCE

APPROPRIATION BALANCE

FUND BALANCE
 

(10) General Current Expense Fund

$4,612,492.93

 

$1,050,880.76
 

     (11) Current  Expense

 

$1,603,991.65

 
 

     (12) Capital Outlay

 

$322,930.81

 
 

     (13) Special Schools

 

$739.56

 
 

(20) Special Revenue Fund

($14,437.58)

$38,184.31

$0.00
 

(30) Capital Projects Fund

$0.00

$0.00

$0.00
 

(40) Debt Service Fund

$710,559.76

$0.00

$14,208.26
 

TOTAL

$5,308,615.11

$1,965,846.33

$1,065,089.02

WHEREAS, in compliance with N.J.A.C.6:20-2A(d) the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it

RESOLVED, the Board of Education accepts the above reference reports and certifications and be it

FURTHER RESOLVED, in compliance with N.J.A.C.6:20-2A.10(e), the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of N.J.A.C.6:20-2A.10(a)(1), and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.

B.3. Budget Transfers for Month of February 2008
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:

 

TO:

 

FROM:

 

 
 

11-000-100-562-08-01

Tuition--Other LEAs

11-000-100-566-08-01

Tuition - Private

$3,500
 

11-000-213-100-00-02

Nurse - Substitutes

11-110-100-101-00-02

Kindergarten - Substitutes

$3,000
 

11-000-217-600-08-00

Extraord. Services -Supplies

11-190-100-610-07-10

Instructional  Supplies - MS

$500
 

11-000-251-600-01-00

Business Office Supplies

11-000-251-592-01-00

Misc. Purch. - Bus. Office

$2,000
 

11-000-261-610-09-04

Maintenance Supplies - MH

11-000-261-610-09-07

Maintenance Supplies - MS

$1,500
 

11-000-262-610-09-01

Building Supplies - BOE

11-000-262-610-09-00

Building Supplies - Maint.

$1,000
 

11-000-262-620-03-61

Electricity - Central

11-000-262-620-07-61

Electricity - Middle

$7,350
 

11-000-262-620-04-61

Electricity - Mt. Horeb

11-000-262-620-05-61

Electricity - ALT

$11,250
 

11-000-270-161-10-02

Special Ed Transp. - Subs

11-000-270-161-10-00

Special Ed Transp.- Salaries

$1,500
 

11-000-270-161-10-02

Special Ed Transp. - Subs

11-000-262-100-09-00

Service Staff - Salaries

$3,500
 

11-000-270-390-10-00

Other Purch. Svcs. - Transp.

11-000-270-420-10-00

Repairs & Maint. - Transp.

$1,000
 

11-190-100-610-11-01

Supplies - Instruct. H/W

11-190-100-610-05-10

Instructional Supplies - ALT

$4,000
 

11-213-100-101-00-00

RC Teachers - Salaries

11-213-100-106-00-00

RC Aides - Salaries

$6,000
 

 

 

Total Transfers

$46,100

B.4. Donation from Rutgers University - Center for European Studies
RESOLVED, that the Board of Education approves with appreciation the donation of $480 from the Rutgers University - Center of European Studies to pay for the transportation of the Woodland School second grade class to the European Cultures Day.

B.5. Digital Camera Donation - Mt. Horeb PTO
RESOLVED, that the Board of Education approves with appreciation the donation of $510.82 From the Mt. Horeb PTO towards the purchase of a digital camera.

B.6. Travel Approval
Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools' policy number 4133 - Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.

Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops.  The expense includes travel costs, if applicable:

April 2008

  • Kathleen Sanger, Middle - NJ Ask District Training, East Hanover, NJ $ 25
  • Diane Langworthy, Middle - NJ Ask District Training, East Hanover, NJ $ 20
  • Sondra Markman, BOE - Pearson Language Arts Seminar, Somerset, NJ $ 10
  • Elaine Hoffman, ALT - NJ Ask District Training, East Hanover, NJ $ 20
  • Elaine Hoffman, ALT - School Ethics, East Hanover, NJ $ 35
  • Sondra Markman, BOE - Deputy Commissioner of Education, Piscataway, NJ $ 5
  • Sondra Markman, BOE - NJ principals Meeting, Monroe Twp, NJ $ 25
  • Jo Ann Blatchford, Middle - SMART Board Training, Somerset, NJ $ 175
  • Robert Comba, Middle - NJ Middle School Conference, Union, NJ $ 95
  • Barbara LaSaracina, Middle - NJ Middle School Conference, Union, NJ $ 110
  • Laura Sudol, Middle - NJ Middle School Conference, Union, NJ $ 110
  • Pat LaMorte, Middle - NJ Middle School Conference, Union, NJ $ 90
  • Diane Burak, Middle - NJ Middle School Conference, Union, NJ $ 90

May 2008

  • Ann Marie Vernese, ALT - School Nurse Effectiveness, Parsippany, NJ $ 220
  • Susan Jackson, ALT - 100 Best Children's Books, Edison, NJ $ 190

All of the above travel has been approved by the Superintendent and the Board of Education.  The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.

B.7. 2008-2009 Warren Township School Budget

RESOLVED, the Board of Education approves the 2008-2009 Warren Township Budget and approves the budget for submission to the voters on April 15, 2008 as follows:

Appropriations:                                                                Budget

General Fund                                                      $35,799,958

Summer School                                                        118,502

Capital Outlay                                                           707,000

Capital Reserve                                                            2,000

Withdrawal from Capital Reserve                                 425,000

Special Revenue                                                       500,000

Debt Service                                                          1,601,420

TOTAL BUDGET:                                                             $39,153,880

Revenues:

Tax Levy - General Fund                                      $33,825,780

Tax Levy - Debt Service                                           1,229,123

TOTAL:                                                                           $35,054,903

State Aid                                                           $ 2,281,728

State Aid - Debt Service                                            372,295

TOTAL:                                                                           $ 2,654,023

Surplus:

General Fund                                                      $    309,952

Debt Service                                                                      2

Miscellaneous Revenue                                        $    210,000

Withdrawal from Capital Reserve                                 425,000

Federal Funds Anticipated                                         500,000

TOTAL:                                                                        $39,153,880

 

C. Personnel/Student Services

C.1. Employment for the 2007-2008 School Year
RESOLVED, that the Board of Education approves the application for emergent hiring for the following positions for the 2007-2008 school year under the requirements of N.J.S.A. 18A:16-1 et seq.,  N.J.S.A. 18A:39-17 et seq., and N.J.S.A. 6-4.14 et seq., as listed below:

a) Kim Miller, Classroom Paraprofessional, Woodland/Mt. Horeb Schools, 32.5 hours per week, step 3-4, effective April 1, 2008 through June 30, 2008.  (Ms. Miller is currently a substitute in the district.)

C.2. Teaching Contract Extension
RESOLVED, that the Board of Education extends the teaching contract for Catherine Maguire, from May 1, 2008 through June 30, 2008.  Ms. Maguire will be replacing Kellie Dearey who resigned as of April 30, 2008.

C.3. Part-time Substitute Bus Driver
RESOLVED, that the Board of Education approves Cleveland Hicks as a part-time substitute bus driver, effective March 10, 2008 at the rate of $16.64 per hour.

C.4. Substitute Teachers
RESOLVED, that the Board of Education approves the following Substitute Teachers for the 2007-2008 school year:

  • a) Christine Geller
  • b) Laura Salvatore
  • c) Sara Cole

C.5. Eagle Scout Project - Angelo L. Tomaso School
RESOLVED, that the Board of Education approves Alexander Warshauer ‘s Eagle Scout project proposal to build three benches for the outdoor classroom at Angelo L. Tomaso School.

C.6. Middle School Talent Show Advisors
RESOLVED, that the Board of Education approves Bev MacGorman and Joel Van Tine as talent show advisors for a total stipend of $715 (divided equally).

D. Policy

D.1. 9000 Policy Series - First Reading
On motion by Mrs. Monahan, seconded by Mrs. Winter the board approved agenda item D.1. on a 7-0 roll call vote. 

RESOLVED, that the Board of Education approves the first reading of the revised 9000 policy series.

XII. OLD BUSINESS

  • New Jersey Travel Regulations - and Update
    Mr. Daquila reported on the Travel Regulations update issued by the State on March 17, 2008.Mr. Daquila reported on the Travel Regulations update issued by the State on March 17, 2008.
  • Mrs. Voorhees asked that the board evaluate the education discussion comments at the next meeting.

XIII. NEW BUSINESS
Mrs. Monahan reminded the board members that the Willie Wonka performance at the Middle School is next week and BOE support is always a plus.

XIV.  PUBLIC COMMENTARY
None. 

XV. EXECUTIVE SESSION:  
At 8:07 p.m. Mrs. Monahan moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss:                  

1)   matter rendered confidential by federal or state law

2)   pending or anticipated litigation or contract negotiation and/or matters of attorney-client privilege

3)   a matter in which release of information would impair the right to receive government funds

4)   material the disclosure of which constitutes an unwarranted invasion of individual privacy

5)   a collective bargaining agreement and/or negotiations related to it

6)   a matter involving the purchase, lease, or acquisition of real property with public funds

7)   protection of public safety and property and/or investigations of possible violations or violations of law

11)  specific prospective or current employees unless all who could be adversely affected request an open session

12)  deliberation after a public hearing that could result in a civil penalty or other loss

and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Mrs. Voorhees and approved by unanimous voice vote.

On motion by Dr. Przybylski and seconded by Mrs. Winter, the Board reconvened in open session at 9:21 p.m.

XVI. ADJOURNMENT:    On motion by Dr. Przybylski, seconded by Mrs. Toubin, the meeting adjourned at 9:22 p.m.

Minutes recorded by:
Peter Daquila