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Minutes for November 5, 2018Archived Minutes

A regular business meeting of the Board of Education was held this day at the Warren Middle School, 100 Old Stirling Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 6:44 p.m. by Board President

David Brezee.

Open Public Meeting Statement – Mr. Brezee read the following statement:

Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on October 25, 2018. This notice was on that date was posted on the Courier News, and TAP into Warren, all in accordance with the requirements of the Open Public Meetings Act.”

II. Pledge of Allegiance – Mr. Brezee led the assembly in the Pledge of Allegiance.

III. Roll Call

Present: Lisa DiMaggio, Andrea Freijomil, Ayanna Taylor-Venson, Patricia Zohn and David Brezee

Absent: Paige Albano, Christian Bellmann and Ilana Goldstein

Also Present: Dr. Matthew Mingle, Superintendent, and Patricia Leonhardt, Board Secretary, and members of the public and press.

Mrs. Sarosy arrived at 7:10 p.m.

IV. Executive Session

● At 6:45 p.m. Mrs. DiMaggio moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss:

pending or anticipated litigation or contract negotiation and/or matters of attorney-client privilege, and

specific prospective or current employees unless all who could be adversely affected request an open session

Action will be taken upon return to public session;

the length of the meeting is anticipated to be approximately 30 minutes; and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Mrs. Freijomil and approved by unanimous voice vote.

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil, the Board reconvened in open session at 7:04 p.m.

IV. Minutes

● Mrs. DiMaggio moved the following:

RESOLVED, that the Board of Education approves the public and private session minutes of the October 15, 2018 Board Meeting.

The motion was seconded by Mrs. Freijomil and approved by 4-0-1 roll-call vote.

(Mrs. Zohn abstained.)

V. Correspondence and Information

● Dr. Mingle reported on one parent letter received regarding the 2019-2020 calendar.

· HIB Information

Total # of Investigations:

3

Total # of Determined Bullying Incidents:

2

· Suspension Report

In School

0

Out of School

0

· Fire Drills

ALT Central Mt. Horeb Woodland Middle
October 2 October 10 October 15 October 16 October 23

 

· Security Drills

ALT Central Mt. Horeb Woodland Middle
October 24 October 25 October 25 October 25 October 25
Lockdown Lockdown Lockdown Lockdown Lockdown

 

VI. President's Remarks - Mr. David Brezee

Mr. Brezee thanked the Central School PTO for its generous donation (B.3.) and board members for their flexibility in attempts to arrange a meeting at which representatives from the Township can attend.

VII. Superintendent’s Remarks - Dr. Matthew Mingle

Dr. Mingle reported that efforts are still underway to schedule the Township’s attendance at an upcoming Board of Education meeting..

In addition to reminding everyone to vote tomorrow, Dr. Mingle mentioned the NJSBA Delegate Assembly to be held on November 17th. If any board members can attend, it is requested that they please let administration know.

Dr. Mingle called attention to motion A.2., which is a reformatted Middle School 8th grade field trip, and comes at a reduced price.

Lastly, the Middle School Boys and Girls Soccer teams were both congratulated for making it to their championship finals, with the girls winning their game.

VIII. Presentations

● Safety and Security Update - Mr. Berry, the district’s Security Program Compliance Manager, provided an overview of recent Security Initiatives in the district.

IX. Discussion

● Whole Child Priorities - The board discussed those tenets prioritized by the committees and the next steps in the process.

X. Committee Reports

N/A

XI. Public Commentary (agenda items only)

Note on public input at BOE meetings: Board Policy #9322, adopted on January 21, 2013, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

  1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
  2. Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
  3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
  4. All statements shall be directed to the presiding officer—no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

N/A

XII. Items for Board Consideration/Action

Both Mrs. Zohn and Mrs. Freijomil asked that A.2. be pulled for discussion and separate vote.

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil, the consent items A.1., A.3., A.4., B.1. through B.5., and C.1. through C.12., were approved by a 6-0 roll-call vote.

The board discussed their views on the Middle School trips (motion A.2.).

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil, the consent item A.2., was approved by a 5-1 roll-call vote. (Mrs. Zohn voted nay.)

A. Education

A.1. HIB Report

RESOLVED, that the Board of Education accepts the HIB Report submitted by the Superintendent for the period ending on October 15, 2018.

A.2. Overnight Trips

RESOLVED, that the Board of Education approves the Warren Middle School overnight trips as follows:

a. Grade 8 Historical Trip to Washington, D.C., May 30-31, 2019.

b. Grade 7 Environmental Trip to Fairview Lakes YMCA Camp, May 30-31, 2019.

A.3. Standardized Testing Schedule

RESOLVED, that the Board of Education approves the 2018-2019 standardized assessment schedule.

A.4. 2019-2020 Calendar

RESOLVED, that the Board of Education approves the 2019-2020 calendar.

B. Finance/Operations/Transportation

B.1. Payment of Bills

RESOLVED, that the Board of Education approves the payment of bills for the month of October 2018 in the amount of $4,074,066.22. (This motion supersedes the previous motion from October 15, 2018.)

B.2. Travel Approval

Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.

Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:

Name

School

Workshop/ Conference

Location

Month/Yr

Cost

Sean Mealey

MS

2019 New Jersey Association for Health, Physical Education, Recreation and Dance

Long Branch

Feb 2019

$323

Michele Wolkun

CS

Adapting Units of Study in Writing for Special Ed/IE Institute Grades 2-8

New York, NY

Dec 2018

$650

Jessica Nathan

CS

Tips for Math Coaches, Supervisors and Leaders

Piscataway

Nov 2018

$213

Peter Kassalow

MS

Tips for Math Coaches, Supervisors and Leaders

Piscataway

Nov 2018

$205

Jennifer Kaniuka

CS

New Jersey Music Educators Association 2019 State Music Conference

East Brunswick

Feb 2019

$266

Mark Weber

MH

New Jersey Music Educators Association 2019 State Music Conference

East Brunswick

Feb 2019

$267

Diane McCloskey

MS

New Jersey Music Educators Association 2019 State Music Conference

East Brunswick

Feb 2019

$304

John Sermula

MS

New Jersey Music Educators Association 2019 State Music Conference

East Brunswick

Feb 2019

$182

Joel Van Tine

MS

New Jersey Music Educators Association 2019 State Music Conference

East Brunswick

Feb 2019

$298

Karen Sutherland

WS

New Jersey Music Educators Association 2019 State Music Conference

East Brunswick

Feb 2019

$271

Allison Reu

CS

Conference for School based Speech Language Pathologists

Piscataway

Nov 2018

$449

Jennifer McMahon

MH

Conference for School based Speech Language Pathologists

Piscataway

Nov 2018

$269

Emily Niclas

WS

Conference for School based Speech Language Pathologists

Piscataway

Nov 2018

$454

Ashley Papcun

MS

Conference for School based Speech Language Pathologists

Piscataway

Nov 2018

$449

All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.

B.3. Donation - Central School PTO

RESOLVED, that the Board of Education accepts, with gratitude, a donation totaling $1,080 to be used for a Central School third grade yoga program.

B.4. Comprehensive Maintenance Plan

RESOLVED, that the Board of Education approves the following motion:

Whereas, the Department of Education requires New Jersey School Districts to submit the Comprehensive Maintenance Plan (CMP) and the Annual Maintenance Budget Amount Worksheet (M-1) documenting "required" maintenance activities for each of its public school facilities, and

Whereas, the required maintenance activities as listed in the attached document for the various school facilities of the Warren Township Schools are consistent with these requirements, and

Whereas, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid, and

Now, therefore be it resolved that the Warren Township School District hereby authorizes the School Business Administrator to submit the Comprehensive Maintenance Plan (CMP) and the Annual Maintenance Budget Amount Worksheet (M-1) for the Warren Township Schools in compliance with Department of Education requirements.

B.5. Professional Development - NGSS

RESOLVED, that the Board of Education approves the following professional development at a new district cost. (This motion supersedes previous motion from September 4, 2018.)

Name

School

Workshop/ Conference

Location

Month/Yr

Cost

Joan Toth

WS

NGSS 2018-2019

Workshops

Branchburg

Nov 2018,

Feb and

Mar 2019

$1,031

C. Personnel/Student Services

C.1. Employment for the 2018-2019 School Year

RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education The Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq., if applicable Staff members shall be paid in accordance with provisions in their collective bargaining agreement and/or in accordance with a schedule provided to all employees prior to the beginning of the contract or school year.

Name

Position/PCR

Location

Degree

Step

Salary

Effective Date

Discussion

Nicholas Iannacone

Classroom Paraprofessional 30 hrs

08-40-08/bgg

ALT

N/A

1

$23,785 (prorated, with stipend)

11/6/2018 - 6/30/2019

Replacing employee #3125

Mary Beth Henry

Classroom Paraprofessional

30 hrs

08-30-08/bfq

CS

N/A

10-11

$25,820 (prorated, with stipend)

11/6/2018 - 6/30/2019

Replacing employee #2292

James Zilinski

Social Studies Teacher

02-33-22/afs

MS

BA+15

1

$60,895 (prorated)

1/2/2019-6/30/2019

Replacing employee #1552

Emily Puhak

Leave Replacement Special Education Teacher

02-30-22/and

CS

MA

3

$65,687 (prorated)

11/6/18-6/3/2019

Replacing employee #2691

C.2. Special Education Service Provider List

RESOLVED, that the Board of Education approves the following rate change for provider The College of New Jersey, Center for Assistive Technology & Inclusive Ed Studies for Assistive Technology Evaluations (on-site) with written reports from $1,000 to $1,200 for the 2018-2019 school year.

C.3. School Physician

RESOLVED, that the Board of Education approves Dr. Ronald Frank as the district’s School Physician, effective Jan. 1, 2019 through June 30, 2019, at a cost of $2,000.

C.4. Leave Request

RESOLVED, that the Board of Education approves the following leave requests:

Employee ID

Paid/Unpaid

1415

FMLA - January 7, 2019 through March 5, 2019 (paid)

NJFLA - March 6, 2019 through May 31, 2019 (unpaid)

Extended leave - June 3, 2019 through January 6, 2020 (unpaid)

2283

FMLA - September 5, 2018 through October 19, 2018 (paid)

NJFLA - October 22, 2018 through January 18, 2019 (unpaid)

Extended leave - January 22, 2019 through April 12, 2019 (unpaid)

(This motion supersedes the previous motion from June 18, 2018.)

2963

FMLA - October 5, 2018 through November 19, 2018.

(This motion supersedes the previous motion from October 15, 2018.)

2651

FMLA - October 24, 2018 through November 11, 2018 (paid)

3282

October 15, 2018 through November 19, 2018 (unpaid with benefits)

2691

FMLA - October 24, 2018 through December 21, 2018 (paid)

NJFLA - January 2 through March 22, 2019 (unpaid)

Extended leave - March 25, 2019 through June 3, 2019 (unpaid)

(This motion supersedes the previous motion approved October 1, 2018)

2846

November 6, 2018 through June 3, 2019 (unpaid with benefits)

C.5. Retirement/Resignation

RESOLVED, that the Board of Education approves the retirement/resignations

of the following staff:

Name

Position

Location

Retirement/

Resignation

Dates of Service

Ashley Dendy

Paraprofessional

MH

Resignation

5/15/2017-11/21/2018

C.6. Nursing Plans

RESOLVED, that the Board of Education approves the 2018-2019 Nursing Plans for Angelo L. Tomaso School, Central School, Mount Horeb School, Woodland School and Warren Middle School.

C.7. CPR / First Aid Professional Development 2018-2019

RESOLVED, that the Board of Education approves the following staff for reimbursement as an Instructor. Each instructor will be reimbursed at the WTEA contract rate $50 per hour according to the following table. The total cost shall not exceed $1,200.00.

Course

Staff Member

Date

Prep Hours

Instructor Hours

Cost Total

CPR

Jan Brennan

Nov 14, 2018

2

2

$200.00

CPR

Lisa Lontai

Nov 14, 2018

2

2

$200.00

CPR

Harriet Stambaugh

Nov 14, 2018

2

2

$200.00

First Aid

Lisa Lontai

Nov 15, 2018

2

2

$200.00

First Aid

Harriet Stambaugh

Nov 15, 2018

2

2

$200.00

First Aid

Doris Zanchelli

Nov 15, 2018

2

2

$200.00

C.8. Central School Pick-Up Supervision Pilot

RESOLVED, that the Board of Education approves the following staff for reimbursement as pick-up supervisors at Central School from November 12, 2018 through January 25, 2019, per the WTEA contractual rate, at a total cost not to exceed $1,125.

Name

Laura Lamson

Alyssa Pech

C.9. Warren Academy Courses Instructor Stipend 2018-2019

RESOLVED, that the Board of Education approves the following staff for reimbursement as an Instructor. Each instructor will be reimbursed at the WTEA contractual rate $50.00 per hour. The total cost shall not exceed $2,800.00.

Staff Member

Course

Date

Prep Hours

Instructor Hours

Cost Total

Christine Burkhardt

BrainPOP - Make-a-Movie

Dec 7, 2018

1

1

$100

Christine Burkhardt

Maximizing your Library's Resources

Nov 28 &

Dec 12, 2018

1.5

1.5

$150

Lisa Carlson

Poetry Out Loud

Jan 10 & 17, 2019

6

2

$400

Susan Cooper

What it means to be 2E

Dec 3, 2018

1

1

$100

Jessica Nathan

Basics of Classroom Management

Nov 19 &

Dec 10, 2018

1.5

1.5

$150

Jessica Nathan

EPIC in the Classroom

Nov 20 & 30, 2018

1.5

1.5

$150

Bonnie Pierson

Safe Zone Training

Nov 19 & 26, 2018

6

2

$400

Helen Scully

Safe Zone Training

Nov 19 & 26, 2018

6

2

$400

Kristen Stoyanov

EPIC!

Nov 10, 2018

1

1

$100

Kristen Stoyanov

Reading Workshop: Back to Basics

Nov 27 &

Dec 4, 2018

2.5

2.5

$250

Michelle Zgombic

Google Classroom I

Nov 14, 2018

4.5

1.5

$300

Michelle Zgombic

Google Classroom II

Nov 26, 2018

4.5

1.5

$300

C.10. Substitute Teacher

RESOLVED, that the Board of Education approves the following to be appointed as a substitute teacher for the 2018-2019 school year.

Name

Nicholas Zebrowski

C.11. Removal from Substitute List

RESOLVED, that the Board of Education removes the following as an approved substitute for the 2018-2019 school year:

Name

Janos Kollonitsch

C.12. Transfer of Staff

RESOLVED, that the Board of Education approves the transfer/change in

assignment of the following district staff:

Name

From

To

Degree

Salary/Step

Effective Date

Rebecca Sutherland

Grade 2 Teacher, Central School

02-30-22/and

Special Education Teacher, Central School

02-30-19/bha

MA

$68,981

Step - 9

11/6/18 - 6/30/19

Michelle Wolkun

Special Education Teacher, Central School

02-30-19/bha

Grade 2 Teacher, Central School

02-30-22/and

MA

$67,749

Step - 6

11/6/18 - 6/30/19

Benedicto Frech

Night Custodian, Central School

04-30-10/ais

Head Night Custodian,

Central School

04-30-10/alw

N/A

$39,440 (prorated with stipend)

11/6/18-6/30/19

XIII. Unfinished Business

N/A

XIV. New Business

● Team Recognition - Mrs. Freijomil asked a question about banners for championship teams.

● StopIt Application - Mrs. Freijomil noted the StopIt Application installation.

● Board of Education Presentations - Mrs. Taylor requested a mid year presentation on the district’s active learning spaces, including data. After discussion, Mrs. Taylor moved the following:

RESOLVED, that the Board of Education includes a mid year presentation on the impact of active learning spaces and their impact on student achievement.

Seconded by Mrs. Zohn, the motion was approved by a 5-1 roll-call vote. (Mrs. Sarosy voted nay.)

● Policy 0155 (Board Committees) - After much discussion it was determined that there was not sufficient support for a bylaw change as suggested.

Mrs. Sarosy made the following motion:

RESOLVED, that the Board of Education approves the tabling of the discussion regarding Policy 0155 for another time in the future.

Seconded by Mrs. Taylor, the motion to table was approved by a 5-0-1 roll-call vote.

(Mrs. Zohn abstained.)

The board discussed the potential for an ad hoc committee, with Mrs. Sarosy moving the following:

RESOLVED, that the Board of Education approves the establish of an ad hoc committee for strategic planning.

Seconded by Mrs. Taylor, the motion failed by a 2-4 roll-call vote. (Mrs. Sarosy and Mrs. Taylor voted aye. Mrs. DiMaggio, Mrs. Freijomil, Mrs. Zohn and Mr. Brezee voted nay.)

XV. Public Commentary (any topic)

N/A

XVI. Executive Session

● At 9:11 p.m. Mrs. DiMaggio moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss:

protection of public safety and property and/or investigations of possible violations or violations of law

Action will not be taken upon return to public session;

the length of the meeting is anticipated to be approximately 5 minutes; and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Mrs. Freijomil and approved by unanimous voice vote.

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil, the Board reconvened in open session at 9:14 p.m.

XVI. Adjourn

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil, the meeting adjourned at

9:17 p.m.

Minutes submitted by,

Patricia Leonhardt

Board Secretary