Minutes for July 23, 2007History icon Archived Minutes

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A regular business meeting of the Board of Education was held this day in the Board of Education Administration Building, Mt. Horeb Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:02 p.m. by the Board President, Mrs. Spiller.

OPEN PUBLIC MEETING STATEMENT – Mrs. Spiller read the following statement:
In accordance with the provisions New Jersey Open Public Meetings Law, the Board of Education has caused notice of this meeting to be posted in the Board Office and in the Township Office, mailed to the Courier News and Echoes Sentinel, and filed with the Clerk of the Township of Warren.

II. PLEDGE OF ALLEGIANCE – Mrs. Spiller led the assembly in the Pledge of Allegiance.

III. ROLL CALL
Present: Susan Burman, Pamela Coley, Roberta Monahan, Dr. Gregory Przybylski, Mildred Spiller, Patricia Toubin, Gina Voorhees, and Kathleen Winter
Absent: David Ricci arrived at 7:07 P.M.
Also Present: Dr. James Crisfield, Superintendent, Peter Daquila, School Business Administrator/Board Secretary, members of the public

IV. RECOGNITIONS
None

V. MINUTES
Mrs. Monahan moved the following:
RESOLVED, the Board of Education approves the minutes of the following meeting as amended:
June 25, 2007 public and private session
The motion was seconded by Mrs. Burman and approved by 5-0-3 voice vote. (Mrs. Coley, Mrs. Voorhees, and Mrs. Winter abstained.)

VI. CORRESPONDENCE AND INFORMATION
CONSTRUCTION UPDATE
Central School Lower Level and Toilet Renovation
Contractor has completed the demolition work in all of the bathrooms and in the lower level art room and classroom configuration. The rough plumbing work has passed inspection.
At this point there will be 3 change orders:
1. Install automatic flushing mechanisms on the toilets and urinals for a cost of $11,000.
2. Upgrade the ventilation unit for the teacher restrooms and two offices near the gym.
3. Concrete the floor in the girls and boys toilets off the gym and the 2 teacher toilets off the gym.

Middle School Roof
Contractor is 80 to 85% complete and will finish in approximately 2 weeks.

VII. PRESIDENT'S REMARKS
Mrs. Spiller commented about the passing of Vicky Coffee, a parent at Central School. Mrs. Spiller reported that she has had conversations with Sue Becker, BOE President in Long Hill, about creating a round table for the BOE Presidents for the sending districts to WHRHS. Meetings will be once a month or every 6 weeks.

VIII. COMMITTEE REPORTS
None

IX. DISCUSSION
None

X. PUBLIC COMMENTARY
None

XI. ITEMS FOR BOARD CONSIDERATION/ACTION (CONSENT AGENDA)
Mrs. Monahan moved, and Mrs. Burman seconded, the following as a consent agenda.
The consent agenda as amended was approved by unanimous 9-0 role-call vote.

A. Education

A.1. Out of District Student Placements - 2007-2008
RESOLVED, the Board of Education approves the amended list of Out of District student placements for the 2007-2008 school year dated July 10, 2007.

A.2. Cost Amendment of Out of District Services
RESOLVED, the Board of Education amends the out of district extended school year fee for one student (ID #0000031) to reflect a total cost of $3,920.

A.3. Out of District One-On-One Aide
RESOLVED, the Board of Education approves one out of district student (ID# 000031) to have a one-on-one aide for the 2007-2008 school year. Cost is not to exceed $25,000.

B. Finance/Operations/Transportation

B.1. Payment of Bills
RESOLVED, the Board of Education approves the following payment of bills:
a) Partial payment of bills for June 2007 in the amount of $598,490.72 for a total of $4,312,672.29.
b) Payment of bills for July in the amount of $1,990,601.04.

B.2. Budget Transfers for Month of June 2007
RESOLVED, the Board of Education approves the list of budget transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160 dated 7/19/07.

B.3. Middle School Risk Survey
RESOLVED, that the Board of Education approves the acceptance of $800 from the Bloustein Center of Rutgers University for administering the Risk Survey to 7th and 8th grade middle school students.

B.4. External Wall Repairs at Warren Middle School - USA Architects
RESOLVED, the Board of Education approves a contract with USA Architects of Somerville, NJ for the External Wall Repairs at Warren Middle School. The contract is for $24,900.00 and covers Investigation & Design, Construction Documents, Bidding/Contract Award and Construction Administration.

B.5. Funding for External Wall Repairs at Warren Middle School
RESOLVED, the Board of Education Approves the transfer from Capital Reserve to Fund 12 to support the External Wall Repairs at Warren Middle School for the following: USA Architects - $24,900.00.

B.6. Amend USA Architects Hourly Rates for the 2007-2008 School Year
RESOLVED, that the Board of Education amends USA Architects hourly rates for the 2007-2008 school year as follows:
Principal/Sr. Partner $175, Partner/Project Manager $150, Associate $120, Field Representative $115, Specifications Writer/Code Reviewer $110, Sr. Project Architect $105, Project Architect/Interior Designer $90, Architectural Designer $77, Draftsperson/CAD Production $66, Architectural Support/Clerical $60, Consulting Engineers-for coordination and administration, cost to architect plus 10%.

B.7. Shared Service Agreement Between Morris-Union Jointure Commission and Warren Township School District
RESOLVED, that the Board of Education approves the shared Service Agreement for vehicle repairs between Morris-Union Jointure Commission and the Warren Township School District dated July 1, 2007.

B.8. Donation
RESOLVED, the Board of Education approves the donation of $1,200.00 with appreciation from Bardy Farms, which will be put towards the purchase of an AED device at Warren Middle School.

B.9. Funding for Central School Lower Level & Toilet Room Renovations Project
RESOLVED, the Board of Education approves the transfer from Capital Reserve to Fund 12 to support the Central School Lower Level & Toilet Room Renovations Project for the following: Hertz Furniture Systems - $16,014.00

B.10 No Child Left Behind Grant
RESOLVED, the Board of Education approves the acceptance of the No Child Left Behind (NCLB) Grant for school year 2006/2007 from the New Jersey Department of Education with the following amounts:

· Title II-Part A $25,400.00
· Title III $10,000.00
· Title IV $ 4,163.00
· Title V $ 3,020.00

B.11. TRAVEL APPROVAL – August 2007 and September 2007
Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ policy number 4133 – Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.
Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:

August 2007
· Helen Scully, Central School – Girls on the Run Training, Hillsborough - $358.00
· Kathy Boraski, ALT – Girls on the Run Training, Hillsborough - $360
· Sondra Markman, District – NJSMART Training, Long Beach - $20

September 2007
 · Diane McCloskey, Middle School – JW Pepper Music Co, Paoli, PA - $90
· John Seremula Jr., Middle School - JW Pepper Music Co, Paoli, PA - $25
· Sondra Markman, District – Schooling By Design, Mercer Com. College $340
All of the above travel has been approved by the Superintendent and/or School Business Administrator and the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.
If unanticipated travel is necessary during the month, the Superintendent and/or School Business Administrator have the authority to approve the expense and reimbursement.

C. Personnel/Student Services

C.1. Employment for the 2007-2008 School Year
RESOLVED, that the Board of Education approves the application for emergent hiring for the following positions for the 2007-2008 school year under the requirements of N.J.S.A. 18A:16-1 et seq., N.J.S.A. 18A:39-17 et seq., and N.J.S.A. 6-4.14 et seq., as listed below:
a) Jessica Malangone, Grade 5 Teacher, Mt. Horeb School, MA, step 3-4, effective September 1, 2007 through June 30, 2008. Replacing Patricia Conron who resigned.
b) Sheila Connelly, Computer Teacher, Angelo L. Tomaso School, MA, step 3-4, effective September 1, 2007 through June 30, 2008. Replacing Mr. Rodd.
c) Elena Marinello, Classroom Paraprofessional, Giving Nest, part-time 12 hours per week, step 7-8, September 1, 2007 through June 30, 2008.
d) Mary Ellen Weaver, Basic Skills Math, Middle School, .MA+15, .56, step 3-4, effective September 1, 2007 through June 30, 2008.

C.2 Amendment of Resignation
RESOLVED, that the Board of Education amends the resignation, for the purpose of retirement, for Cornel Bogdan from September 1, 2007 to January 2, 2008.

C.3. Correction on Employment Approval
RESOLVED, that the Board of Education approves the correction from guide BA+15 to BA, step 1-2 for Megan Harvey, Grade 3 Teacher, Central School. Ms. Harvey was approved June 25, 2007.

C.4. Amendment on Salary Guide
RESOLVED, that the Board of Education approves the following amended placements on the teachers' negotiated salary guide:
a) Sanjita Livingston, BA+15 to MA (remaining at step 7-8), effective September 1, 2007.
b) Nancy Johnston, MA+30 to MA+45 (remaining at step 24), effective September 1, 2007.
c) Lisa Seccamanie, BA+15 to MA (remaining at step 7-9), effective September 1, 2007.

C.5. Family Leave Request
RESOLVED, the Board of Education approves the Family Leave request for Tara Keller, Project Grow Teacher, Mt. Horeb School, family leave (unpaid with benefits) from January 15, 2008 through April 13, 2008. Returning April 14, 2008.

C.6. Related Services
RESOLVED, the Board of Education approves the following related services:
a) Pediatric Workshop to provide physical therapy services for the extended school year program and the 2007-2008 school year at the following fees:
$103 for 60 minute treatment sessions, $81 for 45 minute treatment sessions, $77 for 40 minute treatment sessions, and $58 for 30 minute treatment sessions.
b) Pediatric Workshop to provide one hour per week for three weeks for one student (ID#0120483) at a cost to the district of $2,483.
c) Robert H. Dearey to provide two sessions per week of Pediatric Occupational Therapy to one student (ID #0000629) during the extended year program, effective July 5, 2007 through August 22, 2007 at a cost to the district of $1,080.
d) The Lake Drive School (Itinerant Teacher of Deaf and Hard of Hearing) to provide four hours consultation per week for one student (ID#0120782 attending an out of district pre-school) at an hourly rate of $118 for the 2007-2008 school year. Total cost to the district will be $16,992.
e) Pat LaPensee to work an additional day during the summer due to an increase in student evaluations at a cost to the district of $330.
f) Jill Pila to provide speech services for 7 hours per week during the 2007-2008 school year. The cost to the district will be $13,860.
g) Lisa Dichter to provide 7 hours per week of occupational therapy during the 2007-2008 school year. The cost to the district will be $13,860. Ms. Dichter is a former employee of Warren Township Schools.

C.7. Summer Fun Program - ABA Services
RESOLVED, the Board of Education approves Jennifer Guerriero, Special Education Teacher, Middle School, to provide generalized ABA for one student (ID#0000629) for six hours per week for six weeks during the Summer Fun Program. Cost to the district will be $1,260.

C.8. Summer Secretarial Position
RESOLVED, the Board of Education approves Andrea Pasquarello as a summer secretarial assistant in the Board Office effective June 25, 2007 through July 27, 2007 at a rate of $16.00 per hour.

C.9. Resignation
RESOLVED, the Board of Education accepts the following resignations:
a) Helen Hsu, ASAP-Math teacher, Central and Woodland Schools, effective June 30, 2007.
b) Linda Dehartchuck for the purpose of retirement, Grade 7 Social Studies Teacher, Warren Middle School, with appreciation for the 25 years of her service to the children of Warren, effective June 30, 2007.

C.10. Summer Fun Substitute Teachers
RESOLVED, the Board of Education approves the following as substitute teacher for the Summer Fun Program at a rate of $17 per hour:
Raymond Balkonis, Dina Lewis, Karen Sutherland, Adam Yenish, Jena Davison, and Mary Balkonis.

C.11. 2007-2008 Stipend Positions
RESOLVED, the Board of Education approves the following stipend positions, at the negotiated contract rate, for the 2007-2008 school year:

Angelo L. Tomaso School
Teacher in Charge Susan Kline
Bus Patrol Advisor Nancy De'Marsi

Central School
Teacher in Charge Meryl Lettire
Bus Patrol Advisor Laura Rodaman

Mt. Horeb School
Teacher in Charge Carol Monica
Bus Patrol Advisor Debbie Brenn

Woodland School
Teacher in Charge Suzanne Wisher
Bus Patrol Advisor Brian Kilroy

Middle School
Bus Patrol Advisor Debra Granrath
Yearbook Sean Covery & Beverly MacGorman
8th Grade Advisor Heather Kitchen

C.12. Outside Evaluators - 2007-2008 School year
RESOLVED, the Board of Education approves the list of Outside Evaluators dated July 10, 2007 for the 2007-2008 school year.

C.13. Auditory Verbal Therapy Cost Amendment - 2007-2008 School Year
RESOLVED, the Board of Education amends the total cost to the district from $9,000 to $14,940 for Nancy Shumann of Speech Partners, Inc. to provide three hours per week (one hour at school and two hours at her office) of Auditory Verbal Therapy for cochlear implant use for one student (ID #0120782), effective September 9, 2007 through June 25, 2008.

C.14. Home Instructors 2007-2008 School Year
RESOLVED, the Board of Education approves the list of Home Instructors for the 2007-2008 school year dated July 17, 2007.

C.15. ABA Instruction
RESOLVED, the Board of Education approves an increase of summer hours for Kellie Dearey, to give ABA instruction to one out of district student, from 3 1/4 hours daily to 4 1/2 hours daily for the period of June 26, 2007 through July 3, 2007. The cost of the increase is $1,137.50 for a total cost to the district of $4,095.

C.16. Summer 2007 Language Arts – K-5 Book Closet Preparation
RESOLVED, the Board of Education approves the following summer curriculum work at the WTEA negotiated rate of $35:
a) TyraLynn Ceccato as a member of the group.
b) Additional 40 hours for the committee (10 hours per building).

C.17. Summer 2007 – Technology Projects
RESOLVED, the Board of Education approves Lynn Alger for an additional 25 hours to continue working on technology projects at the negotiated WTEA rate of $35 per hour.

C.18. RESOLVED, that the Board authorize Dr. Crisfield to extend offers of employment to prospective employees from 7/23/07 to 8/24/07 subject to board approval on 8/27/07.

XII. PUBLIC COMMENTARY
None

XIII. OLD BUSINESS
· Updated Enrollment Projections for 2007-2008
Dr. Crisfield discussed the district enrollment projections for 07/08 with the board.
· Review of Draft Board and District Goals for 2007-2008
Dr. Crisfield discussed the draft of the board goals and draft of the district goals for 2007-08 with the board. Dr. Crisfield will create a sign up sheet for the review of the district policies by the board members.
· Warren Middle School Driveway Update
Mr. Daquila and the board discussed the plans for the Middle School driveway. Mr. Daquila will explore the potential of finding an additional 17 spots in the north lot since the busses will no longer use this lot.

XIV. NEW BUSINESS
Mrs. Voorhees asked how the district provides for the special services students that require summer services. Dr. Przybylski asked about the PTO funding charters and the funds raised by the PTO.
Mrs. Winter asked what the district does with its old PCs that are no longer needed.

XV. EXECUTIVE SESSION:
At 8:25 p.m. Mrs. Monahan moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss:
1) matter rendered confidential by federal or state law
2) pending or anticipated litigation or contract negotiation and/or matters of attorney-client privilege
3) a matter in which release of information would impair the right to receive government funds
4) material the disclosure of which constitutes an unwarranted invasion of individual privacy
5) a collective bargaining agreement and/or negotiations related to it
6) a matter involving the purchase, lease, or acquisition of real property with public funds
7) protection of public safety and property and/or investigations of possible violations or violations of law
11) specific prospective or current employees unless all who could be adversely affected request an open session
12) deliberation after a public hearing that could result in a civil penalty or other loss

and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Dr. Przybylski and approved by unanimous voice vote.
Mrs. Toubin left at this point in the meeting (8:30 p.m.).
On motion by Dr. Przybylski and seconded by Mrs. Burman, the Board reconvened in open session at 8:57 p.m.

XVI. ADJOURNMENT: On motion by Dr. Przybylski, seconded by Mrs. Burman, the meeting adjourned at 8:58 p.m.
Minutes recorded by:
Peter Daquila