Minutes for September 25, 2006History icon Archived Minutes

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A regular business meeting of the Board of Education was held this day in the Board of Education Administration Building, Mt. Horeb Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:02 p.m. by the Board President, Mrs. Coley. .

OPEN PUBLIC MEETING STATEMENT – Mrs. Coley read the following statement:
In accordance with the provisions New Jersey Open Public Meetings Law, the Board of Education has caused notice of this meeting to be posted in the Board Office and in the Township Office, mailed to the Courier News and Echoes Sentinel, and filed with the Clerk of the Township of Warren.

II. PLEDGE OF ALLEGIANCE – Mrs. Coley led the assembly in the Pledge of Allegiance.

III.  ROLL CALL
Present:  Susan Burman, Pamela Coley, Roberta Monahan, Mildred Spiller, Patricia Toubin, Kathleen Winter, and Dr. Ellen Zimmerman

Absent:Dr. Gregory Przybylski
Gina Voorhees arrived at 7:10 P.M.
Patricia Toubin left at 7:55 P.M.

Also Present:Dr. James Crisfield, Superintendent, Peter Daquila, School Business Administrator/Board Secretary, members of the press and public

IV.  Recognitions
· AED Donors
Dr. Crisfield recognized the donors of new AED’s at the five schools and two board locations.  He thanked Dr. Wilkenski, Dr. Patel and the Zinn family.  He also noted that the AED at the Middle School that was donated by Arielle Grapstein is outdated and it is cheaper to replace than update.

V. Minutes
Mrs. Toubin moved the following:

RESOLVED, the Board of Education approves the minutes of the following meeting as distributed:
September 11, 2006 public and private session
The motion was seconded by Mrs. Burman and approved by 7-0 voice vote.

VI.  Correspondence and Information
Mrs. Coley received letters from principals, Dr. Cebula and Mr. Hanson, thanking the BOE for the bagel breakfasts.
Mr. Daquila gave the following construction updates:

Central School - Addition
A temporary certificate of occupancy has been issued.  The contractor is in process of obtaining the final certificate of occupancy.  The contractor still needs to complete his punch list.  

Central School - Gym
The ductwork has been installed.  The installation of the wood floor has started and is to be completed by October 6th.  The HVAC is scheduled to be installed on October 9th.  The gym should be available for use on Tuesday, October 10th. 

ALT - Roof
The contractor has to complete his punch list. 

VII. President's Remarks
Mrs. Coley reminded the board that October 3rd is the board retreat.  The workshop should last up to three hours.

VIII. Committee Reports
Mrs. Spiller reported that the Communications Committee has started to attend the elementary PTO meetings.  It is good to see what the principals and the PTO are doing.

IX.  Discussion
None

X. Public Commentary
None

X. ITEMS FOR BOARD CONSIDERATION/ACTION (CONSENT AGENDA)
Prior to voting Mrs. Toubin asked to pull agenda items C.4. a. and b. and Mrs. Spiller asked to pull agenda item A.1., both to be discussed in executive session
Mrs. Spiller moved, and Mrs. Voorhees seconded, the following as a consent agenda:
The consent agenda was approved by unanimous 8-0 role-call vote. 

A. Education

A.1.Out of District Negotiated Settlement
WHEREAS the District has negotiated a settlement with the parents of student ID#0120540:

NOW, THEREFORE, BE IT RESOLVED, that the Warren Board of Education accepts the recommendation of the Superintendent of Schools and the Director of Student Personnel Services to enter into the Stipulation of Settlement dated September 12, 2006 as outlined in Executive Session.

A.2.Personal Aide
RESOLVED the Board of Education approves a personal aide for one student (ID #000003, attending the Children's Institute) for the 2006-2007 school year.  The school has mandated that the student must have an aide.  The aide will work 7 hours on each of the 180 school days for a salary not to exceed $22,500.00

A.3.Amendment of Out of District Placement Cost
RESOLVED the Board of Education amends the cost of Out of District placement for one student (ID#1200098) from $35,366 to $85,653, which includes tuition and the cost of an aide.  (Tuition cost of $49,066 and one on one aide cost of $36,587.)

B. Finance/Operations/Transportation

B.1.Payment of Bills
RESOLVED, the Board of Education approves the payment of bills for September 2006 (Check Numbers 022858-023068) in the amount of $2,499,978.39.

B.2.Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the attached report of the secretary for the months of August 2006, and

WHEREAS, this report shows the following balances on August 2006:

FUND

CASH BALANCE

APPROPRIATION BALANCE

FUND BALANCE

(10) General Current Expense Fund

$1,365,418.71

 

$1,040,552.75

  (11) Current  Expense

  

$3,877,869.16

 

  (12) Capital Outlay

  

$779,062.00

 

  (13) Special Schools

  

$6,090.00

 

(20) Special Revenue Fund

($2,925.58)

$81,951.33

$0.00

(30) Capital Projects Fund

($117,749.03)

($458,000.00)

$55,215.18

(40) Debt Service Fund

$882,012.26

($1,000.00)

$15,210.26

TOTAL

$2,126,756.36

$4,285,972.49

$1,110,978.19

and

WHEREAS, in compliance with N.J.A.C.6:20-2A(d) the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it

RESOLVED, the Board of Education accepts the above reference reports and certifications and be it

FURTHER RESOLVED, in compliance with N.J.A.C.6:20-2A.10 (e), the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of N.J.A.C.6:20-2A.10 (a) (1), and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.

B.3.Budget Transfers for Month of August 2006
Approve the following Resolution:

RESOLVED, the Board of Education ratifies the list of transfers between budget line items on file, dated August 31, 2006, that have been approved by the Superintendent of Schools pursuant to Policy 3160:

TO:

  

FROM:

    

11-000-219-105-00-01

CST Secretary - Extra

11-000-219-104-00-00

CST Salaries

$160

11-000-230-895-01-02

BOE Member. Dues & Fees

11-000-230-339-01-00

Purchased Profess. Svcs.

4,100

11-000-262-520-01-00

Insurance - Property & Liab.

11-000-291-260-00-00

Workers Compensation

100

11-000-270-511-10-71

Bus Transportation -Regular

11-000-270-515-10-00

Contr. Special Ed - Jointure

4,050

13-422-100-106-00-00

Summer School - Aides

13-422-100-101-00-00

Summer School - Teachers

485

11-000-222-600-04-13

Periodicals & Subs. - MH

11-000-222-600-04-12

Library Books - Mt. Horeb

215

11-000-213-600-03-00

Health Supplies - Central

11-190-100-640-03-00

Textbooks - Central

210

11-000-222-600-06-13

Periodicals & Subs. - WD

11-000-222-600-06-12

Library Books - Woodland

245

   

Total Transfers - August 2006

$9,565

B.4.Architectural Services: USA Architects – Partial Roof Replacement at Warren Middle School
RESOLVED, the Board of Education approves a contract with USA Architects of Somerville, NJ for the Partial Roof Replacement at Warren Middle School.  The contract is for $34,890.00 and covers Investigation & Design, Construction Documents, Bidding/Contract Award and Construction Administration.

B.5.Architectural Services: USA Architects – Brick Restoration at Warren Middle School
RESOLVED, the Board of Education approves a contract with USA Architects of Somerville, NJ for the Brick Restoration Work at Warren Middle School.  Under the contract USA will provide architectural services on an as needed basis to develop and propose a solution to correct the masonry problem.

C. Personnel/Student Services

C.1.Amendment on Salary Guide
RESOLVED, that the Board of Education approves the following amended placements on the teachers' negotiated salary guide effective September 1, 2006:

a) Nancy deMarsi from BA+15 to MA (remaining at step 5).
b) Marianne Schaible from MA to MA+15 (remaining at step 10).
c) Dorothy Stolfi from BA to BA+15 (remaining at step 10).

C.2.Substitute Teachers
RESOLVED, that the Board of Education approves the following Substitute Teachers for the 2006-2007 school year:
a) Colin Shallcross (approved for 05-06)
b) Derrick Shallcross (approved for 05-06)
c) James Holloway
d) Rebecca Sytsema
e) Marlaina Snyder
f) Victoria Cerami
g) Diana Simon
h) Diane Musmanno
i) Kristina Ippolito
j) Mary Algoo

C.3.Per Diem Deduct Request
RESOLVED, that the Board of Education approves per diem deduct request for:
a) Laura Schachman, Grade 2 Teacher, Central School, for 2 days, October 26-27, 2006.
b) Michelle Roth, Classroom Paraprofessional, Woodland School, for 6 days, October 17-20, 23-24, 2006.
c) Lucille Schorr, Classroom Paraprofessional, Central School, for 3 days, November 13-15, 2006.
d) Christine Flynn, Classroom Paraprofessional, Mt. Horeb School, for 1 day November 8, 2006.

C.4.Bilingual Outside Evaluators WITHDRAWN
RESOLVED, that the Board of Education approves the following evaluators to conduct outside evaluations for two Portuguese speaking students:
a) Rosa I. Tomas, Psychologist, at a cost to the district of $350 per evaluation.
b) Rosemary Rebelo, Speech/Language Specialist, at a cost to the district of $300 per evaluation.

XII. Public Commentary
None

XIII. Old Business
None 

XIV. New Business
Mrs. Monahan questioned the balance in the grant for project adventure. Funds are targeted to pay for mulch in the area around the new project adventure equipment at the Middle School.

Mrs. Voorhees discussed the fact that she is receiving a lot of comments regarding the budget cuts that were a result of the defeated budget.

Mrs. Voorhees asked about the electronic collection of student information.  Dr. Crisfield stated that about 1,800 of the 2,300 forms have been completed. The remainder will need to be tracked down. 

Mrs. Spiller questioned some of the required fields in the electronic forms.  Dr. Crisfield stated that the website will be improved for next year.  The PTO’s will receive a disk with the info for their directories

XV. EXECUTIVE SESSION:  
At 7:30 p.m. Mrs. Spiller moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss: 

1) a matter rendered confidential by federal or state law
2) pending or anticipated litigation or contract negotiation and/or matters of attorney-client privilege
3) a matter in which release of information would impair the right to receive government funds
4) material the disclosure of which constitutes an unwarranted invasion of individual privacy
5) a collective bargaining agreement and/or negotiations related to it
6) a matter involving the purchase, lease, or acquisition of real property with public funds
7) protection of public safety and property and/or investigations of possible violations or violations of law
8) specific prospective or current employees unless all who could be adversely affected request an open session
9) deliberation after a public hearing that could result in a civil penalty or other loss

and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Mrs. Winter and approved by unanimous voice vote.

On motion by Mrs. Spiller and seconded Mrs. Voorhees, the Board reconvened in open session at 7:50 p.m.

Dr. Crisfield withdrew agenda item C.4.
On motion by Mrs. Spiller, seconded by Mrs. Burman and approved on an 8-0 voice vote, agenda item A-1 was approved.

Mrs. Toubin left at 7:55 p.m.

EXECUTIVE SESSION:  
At 8:00 p.m. Mrs. Spiller moved, seconded by Mrs. Burman that the Board convene in executive session.
On motion by Mrs. Spiller and seconded Mrs. Voorhees, the Board reconvened in open session at 8:20 p.m.

XVI. ADJOURNMENT:  On motion by Mrs. Spiller and seconded by Mrs. Voorhees the meeting adjourned at 8:25 p.m.

Minutes recorded by:

Peter Daquila, Board Secretary