Minutes for August 28, 2006
Archived Minutes
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A regular business meeting of the Board of Education was held this day in the Board of Education Administration Building, Mt. Horeb Road. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by the Board President, Mrs. Coley.
OPEN PUBLIC MEETING STATEMENT – Mrs. Coley read the following statement:
In accordance with the provisions New Jersey Open Public Meetings Law, the Board of Education has caused notice of this meeting to be posted in the Board Office and in the Township Office, mailed to the Courier News and Echoes Sentinel, and filed with the Clerk of the Township of Warren.
II. PLEDGE OF ALLEGIANCE – Mrs. Coley led the assembly in the Pledge of Allegiance.
III. ROLL CALL
Present: Susan Burman, Pamela Coley, Roberta Monahan, Dr. Gregory Przybylski, Mildred Spiller, Patricia Toubin, Gina Voorhees, and Kathleen
Winter
Absent: Dr.
Ellen Zimmerman arrived at 7:05 P.M.
Also Present: Dr. James Crisfield, Superintendent, Peter Daquila, School
Business Administrator/Board Secretary, members of the press and public
IV. Recognitions
None
V. Minutes
Mrs. Toubin moved the following:
RESOLVED, the Board of Education approves the
minutes of the following meeting as distributed:
July 24, 2006 public and private session
The motion was seconded by Mrs. Spiller and approved by 7-0-1 voice vote (Dr. Przybylski abstained).
VI. Correspondence
and Information
Central School - Addition
A final inspection was performed and there are two (2) items that need to be corrected before the final certificate of occupancy can be issued. There is a problem with the outside steps and the room signs need to be installed. These two items should be resolved this week. Per Mr. Daquila’s conversation with Jeff Heiss a temporary certificate of occupancy can be issued so the building can be used for the start of school. The contractor still needs to complete his punch list.
Central School - Gym
The asbestos abatement has slightly delayed the
progress of the job. The flooring materials have been delivered and the
installation is to begin this week. The preliminary estimate is that the floor
will be completed by September 15th. The gym will not be available
for the first 7 days of school. The backboards and bleachers will be installed
when the floor is completed. The HVAC unit will be installed in September.
ALT - Roof
The roof is about 95% complete. The contractor has
to complete the trim work, a few minor items and the general cleanup. The
remaining items will not interfere with the opening of school.
Central School – Faculty Room
District maintenance staff has opened the wall
between the faculty room and the former small group instruction room creating
and expanded faculty room. New lights, new ceiling tiles and a new tile floor
have been installed in this room. The room is ready for use.
Central School – Old Library
District maintenance staff has constructed a wall and
the “old” library is now a classroom and an instruction room. Each of the
rooms has new ceiling tiles and a new tile floor. The rooms are ready for use.
VII. President's
Remarks
Mrs. Coley thanked the Negotiations Committee for
their hard work and efforts. She also thanked Mrs. Monahan and others for
their work regarding the death of Laura Zilenski and called for a moment of
silence.
VIII. Committee
Reports
Communications
Mrs. Spiller reported that the meeting with the town on September 14th will be at their formal meeting at 6:30 p.m. A maximum of four board members can attend.
IX. Presentation
None
X. Public Commentary
Debbie Danielson, 10 Conifer Drive, read a letter from the Emerald Point development regarding Middle School
busing and request to change a bus stop.
X. ITEMS FOR BOARD CONSIDERATION/ACTION (CONSENT AGENDA)
Mrs. Spiller moved, and Mrs. Monahan seconded, the following as an amended consent agenda with the exception of agenda item A-5. The consent agenda was approved by unanimous 9-0 role-call vote.
A-5
District goal #3 needs to be coordinated with the board
goal #3. Dr. Crisfield will inform the four members of the district goal team
to coordinate their actions with Mildred Spiller.
The Warren 2011 Initiative will be deleted from the
Board Goal #3.
Agenda item A-5 was then approved on a motion by Mrs.
Monahan, seconded by Mrs. Voorhees and a 9-0 vote.
A. Education
A.1. Out of Zone Request for 2006-2007 School Year
RESOLVED, the Board of Education approves the following out of zone request for two siblings, one in kindergarten (ID #2006216) and one in second grade (ID #2001278) to remain in Mt. Horeb School for the 2006-2007 school year.A.2. Out of District Related Services
RESOLVED, the Board of Education approves the following out of district related services for one student (ID#0120483) attending DLC for the 2006-2007 school year:
a) Physical Therapy - two 30 minute sessions per week at a cost of $169 per hour.
b) Occupational Therapy - one 30 minute session per week at a cost of $149 per hour.
c) Speech/Language Therapy - one 30 minute session per week at a cost of $175 per hour.
The total estimated cost to the district will be $13,902 for the school year.A.3. Summer 2006 Related Services
RESOLVED, the Board of Education approves four hours of speech therapy during the period of August 2, 2006 to September 1, 2006 for one student (ID#0120483). The services will be provided by Jamie Perry and the cost to the district will be $220.A.4. Out of District Placement
RESOLVED, the Board of Education approves the out of district placement to The Garden Academy for one student (ID#0120540) for the 2006-2007 school year. Tuition is estimated at $73,000.00.A.5. Board and District Goals 2006-2007
RESOLVED, the Board of Education approves the Goals for the Board and District for 2006-07 and their associated action plans dated August 28, 2006.B. Finance/Operations/Transportation
B.1. Payment of Bills
RESOLVED, the Board of Education approves the payment of bills for August 2006 (Check Numbers 022480-022857) in the amount of $1,642,000.87.B.2. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the attached report of the secretary for the months of June and July 2006, and
WHEREAS, this report shows the following balances on June and July 2006:
June 30, 2006
FUND
CASH BALANCE
APPROPRIATION BALANCE
FUND BALANCE
(10) General Current Expense Fund
$1,000,023.35
$671,235.78
(11) Current Expense
$145,224.00
(12) Capital Outlay
$16,481.00
(13) Special Schools
$222.00
Capital Reserve
$630,913.34
(20) Special Revenue Fund
$31,869.32
$0.00
$0.00
(30) Capital Projects Fund
$230,809.13
$0.00
$55,215.18
(40) Debt Service Fund
$15,212.26
$0.00
$15,212.26
TOTAL
$1,277,914.06
$161,927.00
$1,372,576.56
July 31, 2006
FUND
CASH BALANCE
APPROPRIATION BALANCE
FUND BALANCE
(10) General Current Expense Fund
$830,458.83
$1,040,552.75
(11) Current Expense
$5,147,598.00
(12) Capital Outlay
$797,943.00
(13) Special Schools
$67,812.00
(20) Special Revenue Fund
$37,522.32
$169,920.33
$0.00
(30) Capital Projects Fund
$167,341.78
($458,000.00)
$55,215.18
(40) Debt Service Fund
$382,012.26
($1,000.00)
$15,210.26
TOTAL
$1,417,335.19
$5,724,273.33
$1,110,978.19
and
WHEREAS, in compliance with N.J.A.C.6:20-2A(d) the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with N.J.A.C.6:20-2A.10(e), the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of N.J.A.C.6:20-2A.10(a)(1), and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.3. Budget Transfers for Month of July 2006
Approve the following Resolution:RESOLVED, the Board of Education ratifies the list of transfers between budget line items on file, dated July 30, 2006, that have been approved by the Superintendent of Schools pursuant to Policy 3160:
TO:
FROM:
11-000-240-600-03-10
Supplies Admin. - Central
11-190-100-640-03-00
Textbooks - Central
$3,500
11-000-240-600-04-10
Supplies Admin. - Mt. Horeb
11-000-240-800-04-00
Principal Dues - Mt. Horeb
750
11-000-240-600-06-10
Supplies Admin. - Woodland
11-000-240-800-06-00
Principal Dues - Woodland
429
11-000-240-600-06-10
Supplies Admin. - Woodland
11-000-218-600-06-00
Guidance Supplies - WD
200
11-000-240-600-06-10
Supplies Admin. - Woodland
11-000-213-600-06-00
Health Supplies - Woodland
500
11-000-240-600-06-10
Supplies Admin. - Woodland
11-000-223-500-06-00
Workshops - Woodland
528
Total Transfers - July 2006
$5,907
B.4. Integrated Pest Management Provider
RESOLVED, the Board of Education approves the appointment of Western Pest Control of Mountainside, NJ, as the Integrated Pest Management Provider for the period of July 1, 2006 to June 30, 2007. Western Pest Control will be responsible for treatment of the district schools and district buildings in accordance with the integrated pest management plan and the procedures established by the State of New Jersey. The cost for this service is $345.00 monthly.
B.5. Woodland School PTO Donation
RESOLVED, the Board of Education accepts with appreciation the donation in the amount of $5,170.00 from Woodland School PTO. These funds will be used as follows:
Piano $2,000
Playground Equipment 200
Hand Sanitizers 170
School Folders/Planners 600
Library Books 1,000
Copier Paper 255
First/Second Grade Books 945B.6. Amend Funding for Central School Gymnasium Project
RESOLVED, that the Board of Education amends the transfer of $600,000.00 from Capital Reserve Fund 30 to Capital Reserve Fund 12 to support the Central School Gymnasium Project.B.7. Membership in Morris County Cooperative Pricing System
RESOLVED, that the Board of Education approves the membership in the Morris County Cooperative Pricing System for the period of October 1, 2006 through September 30, 2007. The annual fee is $1,000.00.B.8. ERIC North/NJSBAIG Renewal Membership for 2006 through 2009
RESOLVED, that the Board of Education approves the renewal resolution dated July 1, 2006 for the ERIC North/NJSBAIG membership for the period July 2006 through June 30, 2009 term.B.9. Transportation Contracts for Out of District Students
RESOLVED, that the Board of Education approves the transportation contracts for Out of District Students with WHRHS, Green Brook, Morris Union Jointure Commission, and Somerset County Education Services Commission for the 2006-2007 school year as follows:
CONTRACTOR
Student ID #
SCHOOL
COST
WHRHS
374
ECLC/Chatham (summer)
915.00
Greenbrook
120349
DDC/New Brunswick (summer)
1,270.00
Greenbrook
298/23
Midland/No. Branch (summer)
3,150.00
WHRHS
220
ECLC/Chatham
8,235.00
SCESC
298/23
Midland/No. Branch
21,837.00
SCESC
120483
DLC/Union
27,900.00
B.10. Transportation Contracts to Other Districts for Out District Students
RESOLVED, that the Board of Education approves the transportation contracts to other districts for Out of District Students with WHRHS, Greenbrook, and Watchung for the 2006-2007 school year as follows:
Contractor
District
SCHOOL
Fee
Warren
WHRHS
Center/Highland Park
5,400.00
Warren
Greenbrook
Center/Highland Park
5,140.80
Warren
Watchung
Children's Institute/Verona
1,013.20
Warren
Watchung
Children's Institute/Verona
9,484.20
Warren
Watchung
Algebra/Valley View MS
624.06
C. Personnel/Student Services
C.1. Employment for the 2006-2007 School Year
RESOLVED, that the Board of Education approves the application for emergent hiring for the following positions for the 2006-2007 school year under the requirements of N.J.S.A. 18A:16-1 et seq., N.J.S.A. 18A:39-17 et seq., and N.J.S.A. 6-4.14 et seq., as listed below:
a) Kathleen Woodbury, Central School, Special Education Teacher, BA+15 step 1, effective September 1, 2006 through June 30, 2007. Ms. Woodbury is replacing Kristina Morano who is on Maternity Leave.
b) Nicole Toto, Classroom Paraprofessional, Woodland School, 32.5 hours, Step 2, September 1, 2006 through June 30, 2007.
c) Katherine Harris, Classroom Paraprofessional, Woodland School 32.5 hours, step 3, September 1, 2006 through June 30, 2007. Ms. Harris is replacing Ms. Wische who resigned.
d) Lianne Heteji, Angelo L. Tomaso School, Classroom Paraprofessional, 32.5 hours step 3, effective September 1, 2006 through June 30, 2007. Ms. Heteji is replacing Hilary Weiss who resigned.C.2. 2006 Summer Fun Salary Adjustment
RESOLVED, that the Board of Education approves the 2006 Summer Fun salary adjustment for Ashley Roberts from $10 per hour to $12.50 per hour.C.3. 2006 Summer Curriculum Staff and Position
RESOLVED, that the Board of Education approves Michelle Zgombic to replace Jeanine Norris in the 2006 summer curriculum work for Middle School TAP.C.4. Language Arts Coordinator
RESOLVED, that the Board of Education approves the appointment of Stacey Hann-Modugno as Language Arts Coordinator for the period September 1, 2006 through June 30, 2007 in the annual stipend amount of $10,000.C.5. 2006-2007 Stipend Positions
RESOLVED, that the Board of Education approves the following stipend positions at the negotiated contract rate for the 2006-2007 school year:
Angelo L. Tomaso School
Teacher in Charge Susan Kline
Bus Duty Nancy De'MarsiCentral School
Teacher in Charge Meryl Lettire
Bus Duty Laura SchachmanMt. Horeb School
Teacher in Charge Carol Monica
Bus Duty Debbie BrennWoodland School
Teacher in Charge Suzanne Wisher
Bus Duty Brian KilroyMiddle School
Bus Duty Debra Granrath
Yearbook Sean Covery & Beverly MacGorman
8th Grade Advisor Heather KitchenC.6. Website Designer
RESOLVED, that the Board of Education approves the appointment of Sean Convery as the Website Designer for the period September 1, 2006 through June 30, 2007 in the annual stipend amount of $8,000.C.7 New Classroom Paraprofessional Position
RESOLVED, the Board of Education approves the creation of a new position, full time Classroom Paraprofessional, 32.5 hours per week, Woodland School, for the 2006-07 school year.C.8. Per Diem Deduct Request
RESOLVED, that the Board of Education approves per diem deduct request for:
a) Tara Keller (Waldron), Special Education Teacher, Mt. Horeb School, for one day, September 5, 2006.C.9. Retroactive Amendment on Salary Guide
RESOLVED, that the Board of Education approves the following amended placement on the teachers' negotiated salary guide retroactive May 1, 2006 for Christine Beekman from BA+15 to MA (remaining at step 7) and to amend the current 2006-2007 contract to read MA (remaining at step 8).
C.10. Amendment on Salary Guide
RESOLVED, that the Board of Education approves the following amended placements on the teachers' negotiated salary guide effective September 1, 2006:a) Kathy Brown from BA to BA+15 (remaining at step 23).
b) Andrea Casellini from MA+30 to MA+45 (remaining at step 30).
c) Patricia Conron from MA to MA+15 (remaining at step 7).
d) Barbara Novak from MA+30 to MA+45 (remaining at step 30).
e) Kristen Schaefer from MA+30 to MA+45 (remaining at step 5).
f) Claire Waldron from MA+30 to MA+45 (remaining at step 23).
g) Michele Gaglioti from MA+15 to MA+30 (remaining at step 19).
h) Sanjita Livingston from BA to BA+15 (remaining at step 6).
i) Diane Bell from MA to MA+15 (remaining at step 20).
j) Maria Stankiewicz from MA+30 to MA+45 (remaining at step 16).C.11. Resignation
RESOLVED, that the Board of Education approves the following resignations:a) Sarah Savary, World Language Supervisor/Teacher, Middle School, effective August 31, 2006.
b) Hillary Weiss, Classroom Paraprofessional, Angelo L. Tomaso School, effective August 14, 2006.
c) Melanie Wische, Classroom Paraprofessional, Woodland School, effective August 31, 2006.C.12. Substitutes Teachers/Nurses for the 2006-2007 School Year
RESOLVED, that the Board of Education approves the list of Substitute Teachers/Nurses for the 2006-2007 school year.C.13. Additional Summer Hours For Curriculum Committee Work
RESOLVED, that the Board of Education approves additional summer hours for curriculum committee work on the teachers' negotiated pay agreement for the following (additional hours are total for the committee):a) Word Study Implementation - additional 25 hours
b) Language Arts-K-5 "Ideal Program" - additional 24 hours
c) Language Arts-Reading Scope and Sequence - additional 3 hoursAll committees and staff approved June 26, 2006.
C.14. Summer Middle School Guidance Scheduling
RESOLVED, that the Board of Education approves three days each of student scheduling work for Midge Johnson, Barbara Tantillo, and Kathy Sanger, Middle School Guidance Counselors, during August 28, 29, 30, 2006 at each individual's per diem rate.C.15. Revised World Language Coordinator Job Description
RESOLVED, that the Board of Education approves the revised World Language Coordinator job description dated August 28, 2006.C.16. Family Leave Request
RESOLVED, the Board of Education approves the Family Leave request for Lisa Beenders Teacher, Middle School, Family Leave (unpaid with benefits) from February 1, 2007 through May 4, 2007. Child Care Leave (unpaid no benefits) from May 5, 2007 through June 30, 2007. Returning September 1, 2007.C.17. Change of Assignment
RESOLVED, the Board of Education approves the change of assignment for Nicholas Bayachek from Permanent Substitute to .40 Adaptive PE and .60 Permanent Substitute, BA+15, step 2, effective September 1, 2006 through June 30, 2007.C.18. Increase in Hours
RESOLVED, the Board of Education approves the increase in hours for Bernadette Danner, Spanish Teacher, Warren Middle School, from .50 FTE to .80 FTE effective September 1, 2006 through June 30, 2007.C.19. World Language Coordinator Position
RESOLVED, the Board of Education approves the creation of a stipend in the amount of $5,000.00 for World Language Coordinator effective September 1, 2006 through June 30, 2007.C.20. Temporary Employee
RESOLVED, that the Board of Education approves that Jonathon Wood may continue as a temporary employee in the district's maintenance department for the time period of September 1, 2006 through December 31, 2006. Mr. Wood will continue to earn $11.00 per hour and is not eligible for health benefits.D. Policy
D.1. Policy 1330 - Use of School Facilities
RESOLVED, that the Board of Education approves the revised Policy 1330 Use of School Facilities dated December 18, 1989 and revised May 29, 2003.D.2. Regulation 133 - Use of School Facilities
RESOLVED, that the Board of Education approves the revised Regulation 1330 Use of School Facilities dated November 27, 1989 and revised May 29, 2003.
XII. Public
Commentary
None
XIII. Old
Business
· Enrollment Update
Dr. Crisfield spoke about the enrollment update as August 24,2006. The enrollment will be 40 less than last year.
· Bi-Centennial
Mrs. Winter spoke about the wonderful float that Bev
MacGorman made for the parade. Mrs. Winter requested that the board support
the parade and march.
· Clubs/Stipends
Mrs. Winter asked when the schools will determine the
clubs for the 06/07 year. Dr. Crisfield stated that the clubs will be
determined in September/October.
Mrs. Voorhees noted that last Sunday the Pop Warner
had their season kick off and fans were parked on the lawn in the rain. Mr. Daquila will contact Joe Passaro.
XIV. New Business
· Central School Ribbon Cutting Ceremony
Dr. Crisfield scheduled the ceremony for 1:45 p.m. on September 6, 2006. This is the unveiling of the much anticipated addition at
Central School
Mrs. Spiller asked what the board should do about the
bus route questioned by the parent. Mr.
Daquila will check policy and report back to the board.
XV. EXECUTIVE SESSION:
At 8:05 p.m. Mrs. Voorhees moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss:
1) a matter rendered confidential by
federal or state law
2) pending or anticipated litigation
or contract negotiation and/or matters of attorney-client privilege
3) a matter in which release of
information would impair the right to receive government funds
4) material the disclosure of which
constitutes an unwarranted invasion of individual privacy
5) a collective bargaining agreement
and/or negotiations related to it
6) a matter involving the purchase,
lease, or acquisition of real property with public funds
7) protection of public safety and
property and/or investigations of possible violations or violations of law
8) specific prospective or current
employees unless all who could be adversely affected request an open session
9) deliberation after a public
hearing that could result in a civil penalty or other loss
and be it
FURTHER RESOLVED, the minutes of this closed session
be made public when the need for confidentiality no longer exists.
The motion was seconded by Mrs. Burman and approved
by unanimous voice vote.
At 8:25 p.m. Mrs. Toubin excused herself.
On motion by Mrs. Monahan and seconded by Dr.
Przybylski, the Board reconvened in open session at 8:55 p.m.
XVI. ADJOURNMENT: On motion by Dr. Przybylski and seconded by Mrs.
Voorhees the meeting adjourned at 9:00 p.m.
Minutes recorded by:
Peter Daquila, Board Secretary