Minutes for September 26, 2005
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A regular business meeting of the Board of Education was held this day in the Board of Education Administration Building, Mt. Horeb Road. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by Board of Education President Gina Voorhees.
II. OPEN PUBLIC MEETING STATEMENT – Mrs. Voorhees read the following
statement:
In accordance with the provisions New Jersey Open Public Meetings Law, the Board
of Education has caused notice of this meeting to be posted in the Board Office
and in the Township Office, mailed to the Courier News and Echoes Sentinel,
and filed with the Clerk of the Township of Warren.
III. PLEDGE OF ALLEGIANCE – Mrs. Voorhees led the assembly in the Pledge of Allegiance.
IV. ROLL CALL
PRESENT: Pamela Coley, Peter Fallon, Roberta Monahan, Mildred Spiller,
Gina Voorhees, Kathleen Winter, Dr. Ellen Zimmerman
ABSENT: John Henschel, Jay Wilpon
ALSO PRESENT: Dr. James Crisfeld, superintendent of schools, Steve Gillingham, interim school business administrator/board secretary, & three members of the public
V. APPROVAL OF MINUTES Mrs. Spiller moved the
following.
RESOLVED, the Board of Education approves the minutes of the meeting
of September 12, 2005 as printed and distributed.
The motion was seconded by Mrs. Monahan and approved by unanimous voice vote
Mr. Henschel and Mr. Wilpon arrived and were marked present.
VI. CORRESPONDENCE & INFORMATION Dr. Crisfield reported on problems with milk deliveries were being resolved.
VII. PRESIDENT'S REMARKS – Mrs. Voorhees reported on the informal board member meetings with teachers which were being held.
VIII. COMMITTEE REPORTS – None
IX. PUBLIC COMMENTARY – Two members of the public asked board members about after-school clubs.
X. ACTION ITEMS
CONSENT AGENDA: Mrs. Coley moved the following:
RESOLVED, the Board of Education approves the following:
A. Education
A.1. Uniform State Memorandum of Agreement (ATTACHMENT 1)
Approve the Annual Update to the Uniform State Memorandum of Agreement.
(The Agreement between education and law enforcement officials is approved on an annual basis. No changes to the original Agreement dated 1999 have been made.)A.2. In District Related Services
a) Approve one student (ID#0120445) to receive one hour of speech therapy per week provided by Vista Rehab Services for the 2005-2006 school year at a cost to the district of $95 hour.
b) Approve one student (ID#0120098) to receive 12.5 hours per week of ABA integrated therapy at a cost of $50 per hour and 3 hours per month of ABA supervision and coordination at a cost of $110 per hour.A.3. Out of District Related Services
Approve Morris Union Jointure to provide Adaptive Physical Education Classes for one day and one hour per month for the 2005-2006 school year at a cost to the district of $793 per month.A.4. 2005 Summer Fun Related Services
Approve Morris Union Jointure to provide Adaptive Physical Education Services for one hour per week at a cost of $144 per hour for the 2005 Summer Fun Program for 4 weeks retroactive June 28, 2005 through July 28, 2005.A.5. Middle School Class Trips
Approve the following Middle School class trips scheduled for the 2005-2006 school year:
a) 8th Grade overnight trip to Lancaster, Gettysburg, and Philadelphia scheduled for May 4-5, 2006.
b) 7th Grade Fairview Lakes Environmental Trip scheduled for June 5-6, 2006.A.6. Out of District Placement
Approve one student (ID#0120389) to attend The Giving Nest integrated pre-school program 10 hours per week, effective September 16, 2005 for the 2005-2006 school year. The cost to the District will be $1980.B. Finance/Operations/Transportation
B.1. Board Secretary and Treasurer's Report - June 2005 (ATTACHMENT 2)
WHEREAS, the Board of Education has received the attached reports of the secretary and treasurer for the month of June 2005, and
WHEREAS, these reports show the following balances on June 30, 2005:
and
WHEREAS, in compliance with N.J.A.C.6:20-2A.10(d) the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above referenced reports and certifications and be it
FURTHER RESOLVED, in compliance with N.J.A.C.6:20-2A.10(e), the Board of Education certifies that, after review of the secretary’s monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of N.J.A.C.6:20-2A.10(a)(1), and that sufficient funds are available to meet the district’s financial obligations for the remainder of the year.B.2. Board Secretary and Treasurer's Report - July 2005 (ATTACHMENT 3)
WHEREAS, the Board of Education has received the attached reports of the secretary and treasurer for the month of July 2005, and
WHEREAS, these reports show the following balances on July 31, 2005:
and
WHEREAS, in compliance with N.J.A.C.6:20-2A.10(d) the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above referenced reports and certifications and be it
FURTHER RESOLVED, in compliance with N.J.A.C.6:20-2A.10(e), the Board of Education certifies that, after review of the secretary’s monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of N.J.A.C.6:20-2A.10(a)(1), and that sufficient funds are available to meet the district’s financial obligations for the remainder of the year.B.3. Budget Transfers
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and reported to them pursuant to Policy 3160:
From
Amount
To
Amount
11.000.230.340
General Admin: Purch Tech Services
1200.00
11.000.230.440
General Admin: Rentals/Lease Purch
1200.00
13.422.100.106
Special Schools: Other Salaries
300.00
13.422.200.600
Special Schools: Supplies & Materials
300.00
B.4. Payment of Bills (ATTACHMENT 4)
RESOLVED, the Board of Education approves payment of the attached bills (Check Numbers 19878-20080) in the total amount of $2,642,120.42.B.5. Bank Account Signature Resolution
Whereas, Gina Voorhees has been elected president of the Board of Education and Pam Coley has been elected vice president; andWhereas, MaryGrace Suitovsky has been appointed Assistant School Business Administrator of the Board of Education and Dr. James Crisfield has been appointed Superintendent; and
Whereas, Ruth Davies has been appointed treasurer of school monies; andWhereas, Board of Education policy authorizes school principals to establish and administer student activity accounts under certain conditions, now therefore be it
Resolved, the Board of Education approves the maintenance of the following bank accounts and authorizes the persons indicated to sign checks, savings withdrawals, drafts, and other instruments and to approve electronic fund transfers
B.6. LONG RANGE FACILITIES PLAN
WHEREAS, the Board of Education is required to update the Long Range Facilities Plan which was prepared by USA Architects, Somerville, and submitted to the State Department of Education in 2000, and
WHEREAS, the Board of Education has already prepared enrollment projections for the next five years, and
WHEREAS, USA Architects is prepared to develop necessary documentation of anticipated facility needs and anticipated changes in district demographics and programs for the next five years, now, therefore, be it
RESOLVED, the Board of Education approves a contract with USA Architects, Somerville, to:
1. review all previous reports, studies, floor plans, etc.;
2. review the 2000 LRFP for thoroughness and completeness;
3. meet with principals and other district personnel to review current building conditions, projects recently completed, and projected future needs;
4. identify facility deficiencies and new and projected programs, develop costs of facility improvements needed to address the facility deficiencies and projected new programs, and
5. complete the districts five-year Long Range Facilities Plan as required; and be itFURTHER RESOLVED, The cost of this contract will be determined on an actual time basis but will not exceed $12,500.
C. Personnel/Student Services
C.1. Employment for the 2005-2006 School Year
Approve the application for emergent hiring for the following positions for the 2005-2006 school year under the requirements of N.J.S.A. 18A:16-1 et seq., N.J.S.A. 18A:39-17 et seq., and N.J.S.A. 6-4.14 et seq., as listed below:
a) Noelle Perrine, Part-time Substitute Bus Driver, at $15 per hour, retroactive September 19, 2005 through June 30, 2006.C.2. Advancement on Salary Guide
Approve the following Advancement on the teachers negotiated salary guide effective September 1, 2005:
a) Hildegarde Jackson BA+15C.3. Substitute Teachers
Approve the following Substitute Teachers for the 2005-2006 school year:
a) Marcia Draikiwicz
b) Meghan Madden
c) Gail Fine
d) Christina TurynskyC.4. After School Clubs
Resolved the Board of Education approve the following after school clubs for the 2005-06 school year and the instructors for each club at the negotiated stipend rate.Angelo L. Tomaso School
a) Computer Club - Grade 4-5 - One hour, twice per week, fifteen weeks beginning September 27, 2005 through May 5, 2006, instructor will be Ron Rodd.
b) Homework Club - Grades 4-5 - One hour, once per week, fifteen weeks beginning October 3, 2005 through January 23, 2006, instructor will be Mary Beth Greco
c) Homework & Board Games - Grades 4-5 - One hour, once per week, fifteen weeks beginning September 29, 2005 through January 26, 2006, instructor will be Mary Lynch.
d) Pottery Club - Grade 5 - One hour, once per week, fifteen weeks beginning September 29, 2005 through February 2, 2006, instructor will be Donna Pellagrino.Central School
a) Singing Club - Grades-3-5 - One hour, once per week, full year, beginning October 11, 2005 through May 30, 2006, instructor will be Jennifer Kaniuka.
b) Art Club - Grades 3-5 One hour, once per week, full year, beginning September 19, 2005 through May 15, 2006, instructor will be Meryl Lettire.Mt. Horeb
a) Sports Club - Grades 2-3 - One hour three times per week, fifteen weeks beginning October 10, 2005 through February 24, 2006, instructor will be John Burns.
b) Scrabble Club - Grades 3-5 - One hour, once per week, full year beginning October 25, 2005 through May 30, 2006, instructor will be Wendy Piller.
c) Culture Club - Grades 2-3 - One hour and 30 minutes, twice per week, for twenty sessions beginning October 12, 2005 through January 9, 2006, instructor will be Michele Stora de Cruz.
d) Writer's Workshop Section I - Grades 4-5 - One hour, once per week, full year beginning October 25, 2005 through May 30, 2006, instructor will be Wendy Piller.
e) Writer's Workshop Section II - Grades 4-5 - One hour, once per week, full year beginning October 27, 2005 through June 6, 2006, instructor will be Wendy Piller.
f) Recycling Club - Grades 3-5 - On hour, once per week, fifteen weeks beginning October 27, 2005 through March 7, 2006, instructor will Stefanie Azzari.Woodland School
a) Computer Games - Grades 3-5 - One hour, once per week, full year beginning October 12, 2005 through January 25, 2006 and February 8, 2006 through May 24, 2006, instructor will be Suzanne Wisher.
b) Homework Club - Grades K-2 - One hour, once per week, full year beginning October 11, 2005 through January 24, 2006 and February 7, 2006 through May 23, 2006, instructor will be Christina Beekman.
c) Homework Club - Grades 3-5 - One hour, once per week, full year beginning October 11, 2005 through January 24, 2006 and February 7, 2006 through May 23, 2006, instructor will be Nancy Darby.
d) Library Club - Grades 3-5 - One hour, once per week, full year beginning October 12, 2005 through January 25, 2006 and February 8, 2006 through May 24, 2006, instructor will be Nancy Darby
e) Video Production - Grades 3-5 - On hour, once per week, full year beginning October 11, 2005 through January 24, 2006 and February 7, 2006 through May 23, 2006, instructor will be Suzanne Wisher.The motion was seconded by Mr. Henschel and approved by unanimous roll-call vote.
Dr. Zimmerman moved the following:
C.10. Middle School Play Stipends
Resolved the Board of Education approve the following Class II stipends in support of the 2005-2006 Middle School play as follows:
a) Choreographer (Mrs. Lorinda Havel)
b) Production Manager (Mrs. Bev MacGorman)
c) Set Construction (TBD)The motion was seconded by Mr. Wilpon and approved by unanimous roll-call vote
C.5. Family Leave Request
a) Approve the following family leave request for Deanna DeRoner, Grade 2 Teacher, Angelo L. Tomaso School, Family Leave (unpaid, with benefits) from February 8, 2006 through May 12, 2006 and child rearing leave (unpaid without benefits) from May 15, 2006 through June 30, 2006. Returning September 1, 2006.C.6. Per Diem Deduct Request
a) Approve one day per diem deduct request for Barbara Moreland, Middle School, for October 14, 2005 (son's wedding).
b) Approve one day per diem deduct request for Lori Gaier, Mt. Horeb School, for November 23, 2005 (family reunion in California).
c) Approve six days per diem deduct request for Ellen Fraumann, Woodland School, for November 30, December 1-7, 2005 (daughter's wedding in Costa Rica).C.7. Change in Employment
Approve the change in employment for the following employees:
a) Kristina Morano, Special Education Teacher, from Angelo L. Tomaso School, to Central School, effective October 25, 2005 through June 30, 2006.
b) Joan Darkenwald, LDTC, from .60 Mt. Horeb School to full time .60 Mt. Horeb .40 Central School, effective November 1, 2005 through December 31, 2005. (Will return to .60 effective January 1, 2006.)C.8. Curriculum Work
Approve Nicole Evins, Central School Grade 3 Teacher, to work on Word Study Implementation curriculum project for 4.5 hours at the negotiated WTEA rate.C.9. Independent Consultants
Approve ABA Skills, LLC. (Ray Cepeda, Nisha Khanna, and Lori Davis) to provide services for one out of district student (ID#0120098) for the 2005-2006 school year at $50 per hour for 12.5 hours per week of ABA integrated therapy and 3 hours per month of ABA supervision and coordination at $110 per hours. (ABA Skills, LLC consultants were approved April 11, 2005 for the remainder of the 2004-2005 school year)D. Policies
D.1. Policy #5132 Dress and Grooming Code Policy (ATTACHMENT 7)
Approve the attached revised Policy #5132 Dress and Grooming Code Policy.
The motion was seconded by Mr. Henschel and approved by unanimous roll-call vote.
The Board discussed two items deferred from the consent agenda.
Mrs. Coley moved the following:.
X. PUBLIC COMMENTARY – In a second period of public comment, two members of the public asked board members about the availability of meeting agendas and after-school stipends.
XI. CLOSED SESSION
At 7:40 p.m., Mr. Wilpon moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board
of Education to meet in closed session to discuss certain matters, now, therefore
be it
RESOLVED, the Board of Education adjourns to closed session to discuss:
1) specific prospective or current employees unless all who could be adversely affected request an open session, and be it
FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists. The motion was seconded by Mrs. Monahan and approved by unanimous voice vote.
The Board reconvened in open session at 10:35 p.m.
XII. OLD BUSINESS The Board discussed before school care and the practice of permitting parents to supervise school clubs.
· Policy Review – The Board discussed and suggested changes to the following proposed policies and agreed to consider the modified polices for adoption at a subsequent meeting.
5132: (Student) Dress and Grooming Guide
4119.22 (Staff) Conduct and Dress
XIII. ADJOURNMENT – The president adjourned the meeting at 10:55 p.m.
Minutes recorded by:
Steve Gillingham, Secretary
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