Minutes for May 23, 2022
Archived Minutes
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A regular business meeting of the Board of Education was held this day at the Warren Middle School, 100 Old Stirling Road, Warren, NJ. The public was welcome to attend in person or virtually through the online Zoom platform. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 6:32 p.m. by Board President David Brezee.
Open Public Meeting Statement – Mr. Brezee read the following statement:
Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on April 14, 2022. This notice was on that date was posted on the Courier News, and TAP into Warren, all in accordance with the requirements of the Open Public Meetings Act.”
II. Pledge of Allegiance – Mr. Brezee led the assembly in the Pledge of Allegiance.
III. Roll Call
Present: Mark Bisci, Lisa DiMaggio, Laura Keller, Ryan Valentino, Todd Weinstein, Patricia Zohn and David Brezee
Absent: Daniel Croson and Mehul Desai
Also Present: Dr. Matthew Mingle, Superintendent, Christopher Heagele, Board Secretary, and members of the public and press.
IV. Executive Session
- At 6:35 p.m. Ms. Keller moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss:
material the disclosure of which constitutes an unwarranted invasion of individual privacy (student matter)
Action will be taken upon return to public session;
the length of the meeting is anticipated to be approximately 30 minutes; and be it
FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Mrs. Zohn and approved by unanimous voice vote.
V. Motion to return to Open Session
On motion by Ms. Keller, seconded by Mr. Weinstein, the Board reconvened in open session at 7:30 p.m.
VI. Minutes
- Ms. Keller moved the following:
RESOLVED, that the Board of Education approves the public and private session minutes of the April 11, 2022 Board Meeting.
The motion was seconded by Mrs. Zohn and approved by a 7-0 roll-call vote.
VII. Correspondence and Information
· HIB Information
|
Total # of Investigations: |
Total # of Determined Bullying Incidents: |
|||
|
1 |
1 |
· Suspension Report
|
In School: |
Out of School: |
|||
|
1 |
2 |
· Fire Drills
| ALT | Central | Mt. Horeb | Woodland | Middle |
| April 26 | April 26 | April 13 | April 11 | April 29 |
· Security Drills
| ALT | Central | Mt. Horeb | Woodland | Middle |
| April 27 | April 8 | April 26 | April 8 | April 13 |
| Evacuation | Evacuation | Evacuation | Evacuation | Evacuation |
| ALT | Central | Mt. Horeb | Woodland | Middle |
| April 25 | April 12 | April 13 | April 13 | April 11 |
| Bus Evacuation | Bus Evacuation | Bus Evacuation | Bus Evacuation | Bus Evacuation |
VIII. ANNUAL ADOPTIONS
On motion by Ms. Keller, seconded by Mr. Brezee, the Annual Adoption consent items
1., through 7., were approved by a 7-0 roll-call vote.
The Superintendent recommends that it be:
1. Curriculum
RESOLVED, that the Board of Education approves adoption of the PK-8 curriculum guides, as aligned with NJ Student Learning Standards, for the 2022-2023 school year.
2. Textbooks
RESOLVED, that the Board of Education approves adoption of existing district textbooks for the 2022-2023 school year.
3. Service Appointments
RESOLVED, that the Board of Education approves the following appointments for the 2022-2023 school year:
a. The appointment of Christopher Heagele as Board Secretary of the Warren Township Board of Education.
b. The appointment of MaryGrace Suitovsky, Assistant Business Administrator, as Acting Board Secretary in the absence of the Board Secretary.
c. The appointment of Ruth Davies as Treasurer of School Monies for the Warren Township Board of Education.
d. The appointment of Christopher Heagele, Business Administrator, as Acting Treasurer of School Monies for the Warren Township Board of Education in the absence of Ruth Davies.
e. The appointment of Suplee, Clooney & Company as the auditing firm for the Warren Township Board of Education, at an annual cost of $27,600.
f. The appointment of Dr. Ronald Frank as District Medical Inspector, at a cost of $4,000.
g. The appointment of Dr. Derek Ressa as the district’s Affirmative Action Officer, Title IX Coordinator, Anti-Bullying Coordinator, Homeless Liaison, 504 Officer and Surrogate Parent Coordinator
h. The appointment of Melissa Smolenski as the district’s Preschool Administrator.
i. The appointment of Sean Convery as the district’s Website Accessibility Coordinator.
j. The appointment of Lance Riegler as the district’s Computer Security Officer.
k. The appointment of CBIZ-Centric as the district’s board and general liability insurance agent.
l. The appointment of Centric Benefits Consulting, Inc. as the district’s dental insurance broker.
m. The appointment of Michael Pate as the district’s Right to Know contact, AHERA representative, Integrated Pest Management Coordinator (IPMC), Safety and Health Designee, Indoor Air Quality Designee, Chemical Hygiene Officer, and Asbestos Management Officer.
n. The appointment of Christopher Heagele, Business Administrator, as the district’s Public Agency Compliance Officer (PACO), District Custodian of Records, and District Purchasing Agent.
o. The appointment of Daniel Lorimor, Christopher Heagele and Christine Smith as the district’s School Safety Specialists.
p. The appointment of AIG/VALIC, AXA/Equitable, Lincoln Investment Planning, Inc. and Primerica as 403(b), 457(b) and Roth 403(b) plan providers.
q. The appointment of Phoenix Advisors, Bordentown, NJ as the district’s Financial Advisers and Wilentz, Goldman & Spitzer, P.A., Woodbridge, New Jersey as bond counsel legal services provider.
r. The appointment of AmeriFlex as the Flexible Spending Account (FSA), Dependent Care Account (DCA), and Commuter Reimbursement Account (CRA) provider. Cost is $65.40 per participant per year for FSA and/or DCA program participation, plus $840 per annum for FSA, DCA and COBRA program administration.
s. Independent Educational Evaluations
RESOLVED, that the Board of Education does hereby establish the maximum reasonable and customary rates for Independent Educational Evaluations (IEE) as per Policy 2468 as follows:
|
Evaluation Type |
Rate |
|
Speech and Language |
$800 |
|
Occupational Therapy |
$700 |
|
Physical Therapy |
$700 |
|
Educational |
$700 |
|
Psychological |
$700 |
|
Neurodevelopmental |
$1,000 |
|
Neurological |
$1,000 |
|
Neuropsychological |
$5,000 |
|
Psychiatric |
$900 |
|
Assistive Technology Assessment |
$1,200 |
|
Augmentative Communication Assessment |
$1,200 |
t. Evaluation Instruments
RESOLVED, that the Board of Education readopts district evaluation systems as follows:
- Kim Marshall Principal Evaluation system as evaluation system for building administrators as well as curriculum supervisors.
- Danielson Framework for Teaching as an evaluation system for the district's teaching staff.
- Reflective Practice Protocol for highly effective teaching staff members.
u. Substitute Pay
RESOLVED, that the Board of Education approves the Substitute Rates of Compensation and incentive programs:
- Substitute Teachers and Paraprofessionals - $129
- Substitute Nurses - $250
- Long Term Substitutes - $180
- Long Term Paraprofessionals - $155
4. Finance
RESOLVED, that the Board of Education approves the following:
a. The designation of the following bank as depository for district funds for 2022-2023, dependent on ongoing certification of approval by the Governmental Unit Deposit Protection Act: Peapack-Gladstone Bank.
b. Authorization for the Board Secretary to invest school funds in accordance with the limitations of State law and Board policy.
c. Authorization for the following persons to sign checks:
|
Account Name |
Nbr. |
Signatory(s) |
|
General Operating (Current) Account |
3 |
Treasurer of School Monies and/or Board Secretary and/or Board President and/or Board Vice President |
|
Salary Account |
1 |
Treasurer of School Monies or Board Secretary |
|
Payroll Deduction Account |
1 |
Treasurer of School Monies or Board Secretary |
|
Unemployment Account |
1 |
Board Secretary or Superintendent |
|
Juice and Water Account |
1 |
Board Secretary or Superintendent |
|
Milk Account |
1 |
Board Secretary or Superintendent |
|
Flexible Spending Account |
1 |
Board Secretary or Superintendent |
|
Middle School Student Activity Account |
2 |
Middle School Principal and/or Middle School Dean and/or Board Secretary |
d. The financial records of the school district shall be maintained in accordance with Generally Accepted Accounting Principles (GAAP) and all appropriations shall be recorded using the Chart of Accounts provided by the New Jersey Department of Education.
e. Authorization for the Purchasing Agent to make purchases of goods and services entered into on behalf of the State by the Division of Purchase and Property (state contract), Ed-Data, Somerset County Cooperative Pricing System, Morris County Cooperative Pricing Council (MCCPC), Middlesex Regional Educational Services Cooperative Purchasing, Hunterdon County ESC Cooperative Purchasing and Union County Cooperative Purchasing System.
f. Authorization, in recognition of Qualified Purchasing Agent status, of a bid threshold of $44,000 for Purchasing Agent Chris Heagele.
5. Petty Cash Accounts
RESOLVED, that the Board of Education approves the establishment of the following petty cash accounts and the individual responsible for the account for 2022-2023:
a. Superintendent’s Office (Superintendent’s Secretary) $200
b. Buildings and Grounds/Transportation (Supervisor of B & G) $200
c. Schools (Building Principal) $200 (each school)
d. SPS (Director of SPS) $100
e. Curriculum (Curriculum Director) $100
The maximum expenditure from each account for each purchase is $25.00. The School Business Administrator will review a summary of the disbursements on a semi-annual basis.
6. Organizational Charts
RESOLVED, that the Board of Education approves the district’s organizational charts for the 2022-2023 school year dated May 23, 2022:
- Administrative Organizational Chart
- Certificated Staff Organizational Chart
- Non-certificated Organizational Chart
- Buildings and Grounds Organizational Chart
7. Benefits
- RESOLVED, that the Board of Education approves the district’s participation in the Delta Dental PPO Plus Premier for the 2022-2023 school year at the following rates:
- Single - $49.34 per month, $592.08 per annum
- 2 Adult - $98.66 per month, $1,183.92 per annum
- Parent/Child - $110.97 per month, $1,331.64 per annum
- Family - $160.33 per month, $1,923.96 per annum
- RESOLVED, that the Board of Education approves the district’s participation in the School Employees Health Benefits Program and its premium schedule as published by the State of New Jersey, Department of the Treasury, Division of Pension and Benefits.
IX. President's Remarks – Mr. David Brezee
- Mr. Brezee welcomed all staff and substitutes on tonight’s agenda to the district.
- Mr. Brezee also congratulated all 5th and 8th grade students on the completion of their capstone projects.
X. Superintendent’s Remarks – Dr. Matthew Mingle
- Dr. Mingle welcomed the large crowd to tonight’s meeting.
- Dr. Mingle congratulated all students and staff involved in the capstone projects.
- Dr. Mingle invited everyone gathered to tomorrow’s art show.
- Dr. Mingle reminded everyone gathered that end of year events are happening very soon.
- Dr. Mingle reported that COVID cases have increased recently, and reminded everyone that face masks are recommended for all staff and students.
XI. Presentations
- Governor’s Educator of the Year Award Recognition - Each principal highlighted their 2021-2022 Governor Educator of the Year honorees.
❖ Angelo L. Tomaso School - Sanjita Livingston and Melissa Fedosh
❖ Central School - Nancy Lauber and Lyndsay Carroll
❖ Mt. Horeb School - Philip Jones and Michelle Zgombic
❖ Woodland School - Kristina Traynor and Shari DeCarli
❖ Middle School - Alexis Slack and Valerie Nelson
- Warren Middle School Student Feature - Mr. George Villar and Ms. Maria Mensinger introduced the student feature: 8th Grade Capstone Projects.
- Warren Middle School Student Awards - Mr. Villar and Ms. Mensinger highlighted and acknowledged all Warren Middle School students who received a plethora of academic awards during the 2021-2022 school year.
XII. Discussion
None
XIII. Committee Reports
- Curriculum, Communications, and Technology Committee - April 25, 2022 - Ms. Keller reported on the Committee meeting held on April 25th.
- Finance, Operations, and Security Committee - May 16, 2022 - Mrs. Zohn reported on the Committee meeting held on May 16th. The Committee discussed the implementation of referendum projects, and the awarding AfterCare and Garbage Removal contracts at tonight’s meeting. Additionally, the committee discussed Food Service, both long-term and short-term next steps. The Finance Committee will make a trip to Branchburg on June 6th to tour the district’s kitchen facilities. It was also noted that the next security assessment will be conducted by Somerset County Prosecutor’s Office during the 2022/2023 school year. Mrs. Zohn noted that the Transportation will be challenging next year due to rising costs of bus drivers and fuel. Lastly, the committee reviewed progress on the PILOT negotiations.
- Personnel and Negotiations Committee - No meeting
- Ad Hoc Planning for Elementary Growth Committee - No meeting
- Ad Hoc Return to School Committee - No meeting
- Ad Hoc Committee on Dress Code - No meeting
XIV. Public Commentary (agenda items only)
Note on public input at BOE meetings: Board Policy #0167, adopted on June 18, 2018, provides for public participation in Board of Education meetings. Such participation is governed by the following rules:
- A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name, address, and group affiliation, if applicable;
- Each statement made by a participant shall be limited to three minutes’ duration. If necessary, the public comment portion of the meeting may be extended fifteen minutes with Board approval;
- No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard;
- All statements, questions, or inquiries shall be directed to the presiding officer and any questions or inquiries directed by a participant to another Board member shall be redirected to the presiding officer who shall determine if such statement, question, or inquiry shall be addressed by the presiding officer on behalf of the Board;
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
- Nancy Andrews, WTEA President - Congratulated all winners of the Governor Educator of the Year Awards as well as the Warren Middle School winners and capstone presenters.
On motion by Ms. Keller to close public commentary, seconded by Mr. Weinstein, the motion was approved by a 7-0 voice vote.
XV. Items for Board Consideration/Action
Dr. Mingle identified the changes on the revised 2021-2022 calendar (A.2.).
Dr. Mingle additionally identified the three referendum projects on the agenda(B.13., B.14., and B.15.), and thanked Mr. Pate and Mr. Heagele for their hard work in executing the projects.
Mr. Brezee recognized the hard work of the administration to change transportation options for a student which successfully saved the district money. (A.10.)
Ms. Keller introduced motion A.8. and read the following:
RESOLVED, that the Board of Education affirms the determination on April 25, 2022 regarding HIB Investigation #CS_22_1.
On motion by Ms. Keller, seconded by Mrs. DiMaggio, the consent items A.1. through A.8., B.1. through B.15., C.1. through C.20., and D.1. through D.2., were approved by a 7-0 roll-call vote.
The Superintendent recommends that it be:
A. Education
A.1. HIB Report
RESOLVED, that the Board of Education accepts the HIB Report submitted by the Superintendent for the period ending on April 25, 2022.
A.2. 2021-2022 Calendar
RESOLVED, that the Board of Education approves the revised 2021-2022 calendar.
A.3. Special Education Learning/Language Disabilities Class - Woodland School
RESOLVED, that the Board of Education approves to establish a Special Education Learning/Language Disabilities Class at Woodland School to meet the needs of incoming students.
A.4. Preschool Disabilities Class at Mt.Horeb School
RESOLVED, that the Board of Education approves to establish a Preschool Disabilities Class at Mt. Horeb School to meet the needs of incoming students.
A.5. Tuition Contracts
RESOLVED, that the Board of Education approves the following tuition contracts with the parents of:
|
Student |
School |
Dates |
Monthly Cost |
|
# 700119 |
MTH |
August 31, 2022 through June 30, 2023 |
$433.00 |
|
# TBD |
CS |
August 31, 2022 through June 30, 2023 |
$433.00 |
A.6. HIB Self-Assessment
RESOLVED, that the Board of Education approves the HIB Self-Assessment for the 2020-2021 school year.
A.7. Evaluation
RESOLVED, that the Board of Education approves a Neuropsychological Evaluation for an amount not to exceed $5,000 for 2021-2022 school year.
A.8. HIB Investigation
RESOLVED, that the Board of Education affirms the determination on April 25, 2022 regarding HIB Investigation #CS_22_1.
B. Finance/Operations/Transportation
B.1. Payment of Bills
RESOLVED, that the Board of Education approves the payment of bills for the month of May 2022 in the amount of $4,005,678.47.
B.2. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the report of the secretary for the month of April 2022.
WHEREAS, this report shows the following balances on April 30, 2022.
|
FUND |
CASH BALANCE |
APPROPRIATION BALANCE |
FUND BALANCE |
|
(10) General Current Expense Fund |
$14,436,005.86 |
$1,929,204.87 |
|
|
(10) General Current Expense |
$0.00 |
||
|
(11) Current Expense |
$2,636,733.50 |
||
|
(12) Capital Outlay |
$142,293.55 |
||
|
(13) Special Schools |
$1,250.52 |
||
|
(20) Special Revenue Fund |
$16,285.33 |
$44,409.88 |
$0.00 |
|
(30) Capital Projects Fund |
($115,194.57) |
($432,167.26) |
$0.00 |
|
(40) Debt Service Fund |
$0.00 |
$0.00 |
$0.00 |
|
TOTAL GOVERNMENTAL FUNDS |
$14,337,096.62 |
$2,392,520.19 |
$1,929,204.87 |
|
(60) Milk Fund |
$4,049.49 |
($397,193.56) |
$15,660.49 |
|
(61) Juice and Water Fund |
$1,358.13 |
$0.00 |
$1,358.13 |
|
TOTAL ENTERPRISE FUNDS |
$5,407.62 |
($397,193.56) |
$17,018.62 |
WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.3. Budget Transfers for Month of April 2022
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 6422:
|
TO: |
FROM: |
||||
|
1. |
11-000-100-566-000-08-01 |
Tuition - Private Schools |
11-120-100-101-050-06-00 |
Salaries - Grade 1-5 Teachers - WS |
$13,225 |
|
2. |
11-000-218-600-030-03-00 |
Guidance Supplies - CS |
11-190-100-610-030-03-10 |
Instructional Supplies - CS |
$140 |
|
3. |
11-000-230-334-000-01-00 |
Architect & Engineering Services |
11-000-230-590-000-01-00 |
Other Purchased Svcs. - Admin |
$1,200 |
|
4. |
11-000-251-580-000-00-00 |
Travel - Business Office |
11-000-251-330-000-01-00 |
Business Office- Purchased Svcs. |
$200 |
|
5. |
11-000-262-300-000-09-00 |
Purchased Svcs. - Maintenance |
11-000-262-100-000-09-00 |
Salaries - Custodians |
$4,000 |
|
6. |
11-000-266-610-030-10-03 |
Security-Transportation Supplies-CS |
11-000-266-420-030-09-03 |
Security-Maintenance Repairs-CS |
$1,500 |
|
7. |
11-000-270-512-033-07-99 |
Field Trip Transportation - MS |
11-000-291-270-000-00-00 |
Health Benefits |
$5,835 |
|
8. |
11-000-270-512-033-07-99 |
Field Trip Transportation - MS |
11-190-100-320-033-07-99 |
Purchased Educational Svcs. - MS |
$2,290 |
|
9. |
11-000-270-512-033-07-99 |
Field Trip Transportation - MS |
11-190-100-610-033-07-99 |
Instructional Supplies - MS |
$1,455 |
|
10. |
11-000-270-518-000-10-00 |
Contracted Special Ed Transp - ESC |
11-120-100-101-050-06-00 |
Salaries - Grades 1-5 Teachers - WS |
$21,000 |
|
11. |
11-190-100-610-030-03-99 |
Instructional Supplies - CS |
11-190-100-320-030-03-99 |
Purchased Educational Svcs. - CS |
$3,000 |
|
12. |
11-190-100-800-033-07-99 |
Field Trip Admission - MS |
11-190-100-320-033-07-99 |
Purchased Educational Svcs. - MS |
$5,600 |
|
13. |
11-190-100-800-030-03-99 |
Field Trip Admission - CS |
11-190-100-320-030-03-99 |
Purchased Educational Svcs. - CS |
$682 |
|
14. |
11-190-100-800-035-04-99 |
Field Trip Admission - MHS |
11-190-100-320-035-04-99 |
Purchased Educational Svcs. - MHS |
$682 |
|
15. |
11-190-100-800-040-05-99 |
Field Trip Admission - ALT |
11-190-100-320-040-05-99 |
Purchased Educational Svcs. - ALT |
$682 |
|
16. |
11-190-100-800-050-06-99 |
Field Trip Admission - WS |
11-190-100-320-050-06-99 |
Purchased Educational Svcs. - WS |
$682 |
|
17. |
12-000-266-730-033-11-01 |
Security Equipment - Middle School |
11-000-291-270-000-00-00 |
Health Benefits |
$27,650 |
B.4. Travel Approval
Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ Policy 6471-School District Travel, travel by school district employees and Board of Education members must be approved in advance.
Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:
|
Name |
School |
Workshop/ Conference |
Location |
Month/Yr |
Cost |
|
Kimberly Bostory |
ALT |
Instructional Coaching Group - The Impact Cycle |
Virtual |
Sept 2022 |
$595 |
|
Cynthia Cassidy |
MS |
Instructional Coaching Group - The Impact Cycle |
Virtual |
Sept 2022 |
$595 |
All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to ensure that the maximum amount is not exceeded.
B.5. Tax Payment Schedule for 2022-2023 School Year
RESOLVED, that the Board of Education approves the following tax payment schedule for 2022-2023 from the Township of Warren:
|
Tax Payment Schedule 2022-2023 |
||||
|
Friday, July 01, 2022 |
$700,000 |
Tuesday, January 04, 2023 |
$3,509,624 |
|
|
Friday, July 15, 2022 |
$700,000 |
Tuesday, February 01, 2023 |
$3,509,624 |
|
|
Monday, August 01, 2022 |
$700,000 |
Tuesday, March 01, 2023 |
$3,509,624 |
|
|
Monday, August 15, 2022 |
$1,000,000 |
Friday, April 01, 2023 |
$3,509,624 |
|
|
Thursday, September 01, 2022 |
$2,000,000 |
Monday, May 02, 2023 |
$3,509,623 |
|
|
Thursday, September 15, 2022 |
$2,000,000 |
Wednesday, June 01, 2023 |
$3,509,623 |
|
|
Monday, October 03, 2022 |
$4,652,581 |
|||
|
Tuesday, November 01, 2022 |
$4,652,581 |
|||
|
Thursday, December 01, 2022 |
$4,652,581 |
|||
B.6. 2022-2023 Custodial Charges for Building Usage
RESOLVED, that the Board of Education approves the following rates for the billing of custodial charges for the groups that use our buildings:
● Straight time $30.00 per hour
● Time and a half $45.00 per hour
● Double time $60.00 per hour
B.7. Donation - Central School PTO
RESOLVED, that the Board of Education accepts, with gratitude, a donation not to exceed $1,434 to be allocated to the purchase of tee-shirts for field day at Central School.
B.8. Garbage/Trash Pick-Up and Removal Bid Acceptance
RESOLVED, that the Board of Education approves the following resolution:
WHEREAS, on May 12, 2022, the Board of Education received a bid from Interstate Waste Services for Garbage/Trash Pick-Up and Removal services for the district for the three year period of July 1, 2022 to June 30, 2025 as follows:
|
Interstate Waste Services |
||
|
Location |
Dates |
Amount |
|
Districtwide |
July 1, 2022 through June 30, 2023 |
$23,993.05 |
|
Districtwide |
July 1, 2023 through June 30, 2024 |
$25,190.21 |
|
Districtwide |
July 1, 2024 through June 30, 2025 |
$26,437.25 |
|
B&G Yard Dumpster |
July 1, 2022 through June 30, 2025 |
$12,240.00 |
|
GRAND TOTAL |
$87,860.51 |
|
B.9. Sale of Obsolete Item
RESOLVED, that the Board of Education declares as obsolete the following item:
|
Item Type |
Make |
Model |
Asset Number |
|
Copier |
Savin |
8055 |
5288 |
B.10. Internal Special Education Transportation Route
RESOLVED, that the Board of Education approves internal transportation arrangements for Student # 1363196692.
B.11. Sale and/or Disposition of Obsolete Textbooks
RESOLVED, that the Board of Education approves the sale and/or disposition of obsolete textbooks as determined by the Curriculum Director.
B.12. Before and After Care Approval
RESOLVED, that the Board of Education approves the School Business Adminstrator’s Evaluative Report recommending AlphaBest Education, Inc. and authorizes the School Business Administrator to enter into a contract with AlphaBest Education, Inc. for the provision of Before and After School Care services for the period of July 1, 2022 through June 30, 2024.
B.13. Door Replacement Project at Central School
WHEREAS, a recommendation was made by the Superintendent ofAlternate Schools to the Warren Township Board of Education (“Board") to seek a contract for construction services for Door Replacements at Central School
(hereinafter “Project”); and
WHEREAS, the Project was properly advertised to prospective bidders in accordance with N.J.S.A. 18A:18A-4; and
WHEREAS, on Tuesday, April 19, 2022, the Board received the following bids from potential bidders in accordance with N.J.S.A.18A:18A-1, et seq.;
|
Vendor |
Base |
Alternate 1 |
Alternate 2 |
Alternate 3a |
Alternate 3b |
Alternate 3c |
Total |
|
C&M Door Controls, Inc. |
$262,900 |
$29,900 |
$58,200 |
$700 |
$200 |
$200 |
$352,100 |
|
Northeastern Interior Services LLC |
$378,000 |
$47,000 |
$81,000 |
($2,000) |
($300) |
($375) |
$503,325 |
|
Premier Group Inc. |
$413,000 |
$44,000 |
$77,000 |
($2,600) |
($500) |
($500) |
$530,400 |
|
A1 Construction Services |
$490,000 |
$59,000 |
$90,000 |
$42,000 |
$22,000 |
$39,000 |
$742,000 |
|
Salazar & Associates |
$563,000 |
$87,000 |
$128,420 |
$0.00 |
$0.00 |
$0.00 |
$678,420 |
|
Ferraro Construction Corp. |
$620,059 |
$66,295 |
$96,016 |
$1,755 |
$650 |
$875 |
$785,604 |
WHEREAS, C&M Door Controls, Inc. bid has been reviewed by the design professionals and attorney and is the lowest and is responsive to the bid requirements for the Project,
NOW, THEREFORE:
BE IT RESOLVED, that the Board hereby awards the Project to C&M Door Controls, Inc. for Three hundred fifty-two thousand one hundred dollars ($352,100). This contract and all of the project’s professional and ancillary fees are to be paid from the district’s general fund monies.
B.14. LED Fixture Upgrades Project at Warren Middle School
WHEREAS, a recommendation was made by the Superintendent of Schools to the Warren Township Board of Education (“Board") to seek a contract for construction services for LED Fixture Upgrades at Warren Middle School
(hereinafter “Project”); and
WHEREAS, the Project was properly advertised to prospective bidders in accordance with N.J.S.A. 18A:18A-4; and
WHEREAS, on Tuesday, April 19, 2022, the Board received the following bids from potential bidders in accordance with N.J.S.A.18A:18A-1, et seq.;
|
Vendor |
Base |
Alternate 1 |
Alternate 2 |
Total |
|
VA Electrical Contractor LLC |
$315,000 |
$13,000 |
$10,000 |
$338,000 |
|
Astro Electrical LLC |
$368,500 |
$15,100 |
$8,300 |
$391,900 |
|
M&M Electric Inc. |
$395,860 |
$25,000 |
$6,000 |
$426,860 |
|
Power with Prestige Inc. Electrical Contracting |
$424,000 |
$21,000 |
$14,000 |
$459,000 |
WHEREAS, VA Electrical Contractor LLC’s bid has been reviewed by the design professionals and attorney and is the lowest and is responsive to the bid requirements for the Project,
NOW, THEREFORE:
BE IT RESOLVED, that the Board hereby awards the Project to VA Electrical Contractor LLC for Three hundred thirty eight thousand dollars ($338,000). This contract and all of the project’s professional and ancillary fees are to be paid from the district’s general fund monies.
B.15. Partial Window Replacement Project at Angelo L. Tomaso School
WHEREAS, a recommendation was made by the Superintendent of Schools to the Warren Township Board of Education (“Board") to seek a contract for construction services for Partial Window Replacement at Angelo L. Tomaso School (hereinafter “Project”); and
WHEREAS, the Project was properly advertised to prospective bidders in accordance with N.J.S.A. 18A:18A-4; and
WHEREAS, on Tuesday, April 19, 2022, the Board received the following bids from potential bidders in accordance with N.J.S.A.18A:18A-1, et seq.;
|
Vendor |
Base |
Total |
|
D&E Window and Door, LLC |
$531,000 |
$531,000 |
|
Panoramic Window and Door Systems |
$547,000 |
$547,000 |
|
Premier Group |
$656,000 |
$656,000 |
|
ZN Construction |
$720,000 |
$720,000 |
|
A1 Construction Service |
$744,000 |
$744,000 |
WHEREAS, D&E Window and Door, LLC’s bid has been reviewed by the design professionals and attorney and is the lowest and is responsive to the bid requirements for the Project,
NOW, THEREFORE:
BE IT RESOLVED, that the Board hereby awards the Project to D&E Window and Door, LLC for Five hundred thirty one thousand dollars ($531,000). This contract and all of the project’s professional and ancillary fees are to be paid from the district’s general fund monies.
C. Personnel/Student Services
C.1. Employment for the 2022-2023 School Year
RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education The Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq., if applicable Staff members shall be paid in accordance with provisions in their collective bargaining agreement and/or in accordance with a schedule provided to all employees prior to the beginning of the contract or school year.
|
Name |
Position/PCR |
Location |
Degree |
Step |
Salary |
Effective Date |
Tenure |
Discussion |
|
Oscar Alfaro |
Multi-Duty Paraprofessional 32.5 hrs per week 08-40-15/bet |
ALT |
N/A |
5 |
$27,235 |
August 29, 2022 through June 30, 2023 |
N/A |
To replace employee #0561 |
|
Cristina Dugan |
Asap Math Teacher 02-40-22/bbv |
ALT |
MA+30 |
11-13 |
$84,916 |
August 29, 2022 through June 30, 2023 |
No |
To replace employee #1694 |
|
Beth Lewandowski |
LLD Teacher 02-50-19/bng
|
WS |
MA+15 |
11-13 |
$81,377 |
August 29, 2022 through June 30, 2023 |
No |
New Position |
|
Angela Arpino |
Leave Replacement Teacher |
CS |
BA |
5 |
$63,893 |
August 29, 2022 through on or about November 18, 2022 |
No |
To replace employee #2823 |
|
Lynne Douglas |
Grade 2 Teacher 02-40-22/bnl |
ALT |
BA |
1 |
$60,298 |
August 29, 2022 through June 30, 2023 |
No |
New Position |
|
Juliette Rayser |
Preschool Teacher 02-35-19/bnm |
MH |
BA |
4 |
$62,878 |
August 29, 2022 through June 30, 2023 |
No |
New Position |
C.2. Substitute Teachers
RESOLVED, that the Board of Education approves the following to be appointed as substitute teachers for the 2021-2022 school year.
|
Name |
|
Gabriela Santos |
|
Ashley Allegra |
|
Karin Glorius-Patrick |
|
Marisa Gasalberti |
|
Paula Price |
|
Griffin LeBlond |
C.3. Long Term Substitute
RESOLVED, that the Board of Education approves the following individual as a Long Term Substitute:
|
Name |
Effective Date |
Replacing Employee # |
|
Marisa Gasalberti |
May 19, 2022 through June 17, 2022 |
#2276 |
|
Richard Bardy |
August 29, 2022 through November 18, 2022 |
#2684 |
C.4. Employment Contract - Business Administrator
RESOLVED, that the Board of Education approves the contract of employment dated May 23, 2022 between the Warren Township Board of Education and Mr. Christopher Heagele for the position of Business Administrator for the period July 1, 2022 through June 30, 2023. A copy of this contract is on file at the Board of Education office.
C.5. Employment Contract - Curriculum Director
RESOLVED, that the Board of Education approves the contract of employment dated May 23, 2022 between the Warren Township Board of Education and Mr. William Kimmick for the position of Curriculum Director for the period July 1, 2022 through June 30, 2023. A copy of this contract is on file at the Board of Education office.
C.6. Employment Contract - Director of Operations
RESOLVED, that the Board of Education approves the contract of employment dated May 23, 2022 between the Warren Township Board of Education and Mr. Michael Pate for the position of Director of Operations for the period July 1, 2022 through June 30, 2023. A copy of this contract is on file at the Board of Education office.
C.7. Retirement/Resignation
RESOLVED, that the Board of Education approves the retirement/resignations of the following staff:
|
Name |
Position |
Location |
Retirement/ Resignation |
Dates of Service |
|
Ashley Allegra |
Paraprofessional, |
CS |
Resignation |
September 1, 2018 through June 30, 2022 |
|
Elizabeth Craig |
Paraprofessional, |
WS |
Resignation |
November 16, 2020 through June 30, 2022 |
|
Tara Taggart |
Nurse |
WS |
Resignation |
December 3, 2019 through June 30, 2022 |
|
Ruth Serino |
Paraprofessional, |
MH |
Retirement |
August 30, 2021 through June 30, 2022 |
C.8. Leave Request
RESOLVED, that the Board of Education approves the following leave requests:
|
Employee ID |
Paid/Unpaid |
|
#1151 |
FMLA - April 25, 2022 through May 20, 2022 (paid) |
|
#3482 |
Medical Leave - May 9, 2022 through May 18, 2022 (paid) Medical Leave - May 19, 2022 through May 20, 2022 (unpaid) |
|
#2883 |
FMLA - June 6, 2022 through June 17, 2022 (paid) |
|
#3323 |
NJFLA - September 12, 2022 - December 2, 2022 (unpaid) Extended Leave - December 3, 2022 through December 23, 2022 (unpaid) |
C.9. Approval to Create Positions
RESOLVED, that the Board of Education hereby approves the creation of the following positions for 2022-2023 school year:
|
Location |
Position |
Full-Time Equivalent |
|
ALT |
Grade 2 |
1.0 |
|
MH |
Preschool Teacher |
1.0 |
C.10. Approval to Abolish Positions
RESOLVED, that the Board of Education hereby approves the abolishment of the following positions for 2022-2023 school year:
|
Location |
Position |
Full-Time Equivalent |
|
ALT |
1:1 Paraprofessional 08-40-08/blq |
32.5 hrs per week |
|
CS |
1:1 Paraprofessional 03-30-08/bek |
32.5 hrs per week |
|
MH |
1:1 Preschool Paraprofessional 08-35-08/bne |
32.5 hrs per week |
|
WMS |
1:1 Paraprofessional 08-33-08/bip |
32.5 hrs per week |
|
WMS |
1:1 Paraprofessional 08-33-08/bih |
32.5 hrs per week |
|
WMS |
1:1 Paraprofessional 08-33-08/bnc |
21 hrs per week |
C.11. Appointment of WTEA-eligible Staff 2022-2023 School Year
RESOLVED, that the Board of Education approves the list of WTEA-eligible staff employment, dated May 19, 2022, for the 2022-2023 school year.
C.12. Appointment of Unaffiliated Staff 2022-2023 School Year
RESOLVED, that the Board of Education approves the list of unaffiliated staff employment, dated May 19, 2022, for the 2022-2023 school year.
C.13. Home Instruction - District Teaching Staff
RESOLVED, that the Board of Education approves all district certificated teachers, certificated substitutes and paraprofessionals who have a teaching certificate, to be appointed as home instructors for the 2022-2023 school year.
C.14. Transfer/Change in Assignment
RESOLVED, that the Board of Education approves the transfer/change in
assignment of the following district staff:
|
Name |
Effective Date |
From |
To |
|
Lucia Raphael |
May 16, 2022 |
CS |
ALT |
C.15. Merit Pay - School Business Administrator
RESOLVED, that the Board of Education approves the completion of the following 2021-2022 merit goal and subsequent merit goal completion payment for School Business Administrator Mr. Christopher Heagele as follows:
|
Criteria |
Status |
Merit Bonus Amount |
|
Obtain Qualified Purchasing Agent (QPA) certification from the State of New Jersey Department of Community Affairs. |
x_ Achieved _ Partially Achieved _ Not Achieved |
2.5 % - $4,062.50
|
|
Obtain Certified Educational Facility Manager (CEFM) certification from the State of New Jersey Department of Education Office of School Facilities |
x_ Achieved _ Partially Achieved _ Not Achieved |
2.5 % - $4,062.50 |
C.16. Appointment of Summer Fun 2022 Staff
RESOLVED, that the Board of Education approves the list of Summer Fun 2022 certificated staff.
C.17. 2022-2023 Summer Custodians
RESOLVED, that the Board of Education approves the list of summer custodians.
C.18. After-School Activities/Clubs - Substitutes
RESOLVED, that the Board of Education approves all district certificated staff and paraprofessionals to be appointed as After-School Activities/Clubs substitutes for previously approved students during the 2022-2023 school year.
C.19. Summer Fun 2022 Paraprofessional Staff Pay Rates
RESOLVED, that the Board of Education approves the Summer Fun paraprofessionals hourly rates as follows:
- Paraprofessional/Substitute Paraprofessional - Adult (60+ College Credits) - $20.00
- Paraprofessional/Substitute Paraprofessional - Adult (includes College under 60) - $18.80
- Paraprofessional/Substitute Paraprofessional - High School Student - $13.39
(*This motion supersedes previous motion from March 28, 2022.)
C.20. Additional Hours
RESOLVED, that the Board of Education approves the following additional hours:
|
Name |
Student # |
Club/Purpose |
Starting Date |
Cost |
|
Valerie Nelson |
1316551903
|
8th Grade Trip to Dorney Park |
June 10, 2022 |
$101 (3.5 hours) |
D. Policy
D.1. Policy - First Reading
RESOLVED, that the Board of Education approves the first reading of the following policy.
|
Number |
Name |
New/Revision |
Source of Changes |
|
P1648.15 |
Recordkeeping for Healthcare Settings in School Buildings - Covid-19 |
N |
SEA |
|
P2417 |
Student Intervention and Referral Services |
R |
SEA |
|
P3161 |
Examination for Cause |
R |
SEA |
|
P4161 |
Examination for Cause |
R |
SEA |
|
P5512 |
Harassment, Intimidation and Bullying |
R |
SEA |
|
P7410 |
Maintenance and Repair |
R |
SEA |
|
P8420 |
Emergency and Crisis Situations |
R |
SEA |
|
P9320 |
Cooperation with Law Enforcement Agencies |
R |
SEA |
D.2. Policy – Abolish
RESOLVED, that the Board of Education approves the abolishment of the following policy:
|
Number |
Name |
Abolish |
Source of Changes |
|
P1648.14 |
Safety Plan for Healthcare Settings in School Buildings - Covid-19 |
Y |
SEA |
XVI. Unfinished Business
None
XVII. New Business
None
XVIII. Public Commentary (any topic)
Note on public input at BOE meetings: Board Policy #0167, adopted on June 18, 2018, provides for public participation in Board of Education meetings. Such participation is governed by the following rules:
- A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name, address, and group affiliation, if applicable;
- Each statement made by a participant shall be limited to three minutes’ duration. If necessary, the public comment portion of the meeting may be extended fifteen minutes with Board approval;
- No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard;
- All statements, questions, or inquiries shall be directed to the presiding officer and any questions or inquiries directed by a participant to another Board member shall be redirected to the presiding officer who shall determine if such statement, question, or inquiry shall be addressed by the presiding officer on behalf of the Board;
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
None
XIX. Executive Session
- At 8:43 p.m. Ms. Keller moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss:
pending or anticipated litigation or contract negotiation and/or matters of attorney-client privilege
Action will not be taken upon return to public session;
the length of the meeting is anticipated to be approximately 15 minutes; and be it
FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Mr. Brezee and approved by unanimous voice vote.
On motion by Ms. Keller, seconded by Mr. Weinstein, the Board reconvened in open session at 9:15 p.m.
XX. Adjourn
On motion by Ms. Keller, seconded by Mrs. DiMaggio, the meeting was adjourned at 9:16 a.m.
Minutes submitted by,
Christopher Heagele
Board Secretary
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Last modified on Thursday, February 24, 2022