Minutes for May 11, 2020
Archived Minutes
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Due to the public health crisis, the regular business meeting of the Board of Education was held this day virtually through the online Zoom platform. The Board of Education, administration and the public were present and participating through logon to that platform. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Board President Christian Bellmann.
Open Public Meeting Statement – Board President Christian Bellmann read the following statement:
Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on May 1, 2020. This notice was on that date was posted on the Courier News, and TAP into Warren, all in accordance with the requirements of the Open Public Meetings Act.”
II. Pledge of Allegiance – Mr. Bellmann led the assembly in the Pledge of Allegiance.
III. Roll Call
Present: Aaron Bellish, Mark Bisci, David Brezee, Susie Chu, Lisa DiMaggio,
Marc Franco, Ayanna Taylor, Patricia Zohn and Christian Bellmann
Absent:
Also Present: Dr. Matthew Mingle, Superintendent, and Patricia Leonhardt,
Board Secretary, and members of the public and press.
IV. Minutes
● Mrs. Zohn moved the following:
RESOLVED, that the Board of Education approves the public and executive session minutes of the April 27, 2020 Board Meeting.
The motion was seconded by Mrs. DiMaggio and approved by a 9-0 roll-call vote.
V. Correspondence and Information
Dr. Mingle discussed a letter received regarding Flexible Instruction.
· HIB Information
|
Total # of Investigations: |
0 |
Total # of Determined Bullying Incidents: |
0 |
· Suspension Report
|
In School: |
0 |
Out of School: |
0 |
VI. ANNUAL ADOPTIONS
Mr. Brezee asked that motion 3.q. be pulled for separate vote.
Mrs. Taylor asked that motion 3.t. be pulled for discussion.
On motion by Mrs. Zohn, seconded by Mrs. DiMaggio, the Annual Adoption consent items
1., 2., 3.a., through 3.p., 3.r., 3.s., 3.u., and 4 through 7 were approved by a 8-0-1 roll-call vote. (Mr. Bisci abstained.)
On motion by Mrs. Zohn, seconded by Mr. Bellmann, the Annual Adoption consent item 3.q., was approved by 7-0-2 roll-call vote. (Mr. Bisci and Mr. Brezee abstained.)
Mrs. Taylor discussed options for staff evaluations. The board recommended that the topic be forwarded to the Curriculum Committee for future review.
On motion by Mrs. Zohn, seconded by Mrs. Taylor, the Annual Adoption consent item 3.t. was approved by a 9-0 roll-call vote.
The Superintendent recommends that it be:
1. Curriculum
RESOLVED, that the Board of Education approves adoption of the PK-8 curriculum guides, as aligned with NJ Student Learning Standards, for the 2020-2021 school year.
2. Textbooks
RESOLVED, that the Board of Education approves adoption of existing district textbooks for the 2020-2021 school year.
3. Service Appointments
RESOLVED, that the Board of Education approves the following appointments for the 2020-2021school year:
a. The appointment of Patricia Leonhardt as Board Secretary of the Warren Township Board of Education.
b. The appointment of MaryGrace Suitovsky, Assistant Business Administrator, as Acting Board Secretary in the absence of the Board Secretary.
c. The appointment of Ruth Davies as Treasurer of School Monies for the Warren Township Board of Education.
d. The appointment of Patricia Leonhardt, Business Administrator, as Acting Treasurer of School Monies for the Warren Township Board of Education in the absence of Ruth Davies.
e. The appointment of Suplee, Clooney & Company as the auditing firm for the Warren Township Board of Education, at an annual cost of $26,520.
f. The appointment of Dr. Ronald Frank as District Medical Inspector, at a cost of $4,000.
g. The appointment of Derek Ressa as the district’s Affirmative Action Officer, Title IX Coordinator, Anti-Bullying Coordinator, Homeless Liaison and 504 Officer.
h. The appointment of Shannon Sharkey as the district’s Preschool Administrator.
i. The appointment of Sean Convery as the district’s Website Accessibility Coordinator.
j. The appointment of Lance Riegler as the district’s Computer Security Officer.
k. The appointment of CBIZ-Centric as the district’s board and general liability insurance agent.
l. The appointment of Brown & Brown Benefit Advisors, Inc. as the district’s dental insurance broker.
m. The appointment of Michael Pate as the district’s Right to Know contact, AHERA representative, Integrated Pest Management Coordinator (IPMC), Safety and Health Designee, Indoor Air Quality Designee, Chemical Hygiene Officer, and Asbestos Management Officer.
n. The appointment of Patricia Leonhardt, Business Administrator, as the district’s Public Agency Compliance Officer (PACO), District Custodian of Records, and District Purchasing Agent.
o. The appointment of Ronald Berry, Patricia Leonhardt and Christine Smith as the district’s School Safety Specialists.
p. The appointment of AIG/VALIC, AXA/Equitable, Lincoln Investment Planning, Inc. and Primerica as 403(b), 457(b) and Roth 403(b) plan providers.
q. The appointment of Phoenix Advisors, Bordentown, NJ as the district’s Financial Advisers and Wilentz, Goldman & Spitzer, P.A., Woodbridge, New Jersey as bond counsel legal services provider.
r. The appointment of AmeriFlex as the Flexible Spending Account (FSA) and Dependent Care Account (DCA) provider. Cost is $63 per participant per year for FSA and/or DCA program participation, plus $770 per annum for FSA, DCA and COBRA program administration.
s. Independent Educational Evaluations
RESOLVED, that the Board of Education does hereby establish the maximum reasonable and customary rates for Independent Educational Evaluations (IEE) as per Policy 2468 as follows:
|
Evaluation Type |
Rate |
|
Speech and Language |
$700 |
|
Occupational Therapy |
$700 |
|
Physical Therapy |
$700 |
|
Educational |
$700 |
|
Psychological |
$700 |
|
Neurodevelopmental |
$900 |
|
Neurological |
$900 |
|
Psychiatric |
$900 |
|
Assistive Technology Assessment |
$950 |
|
Augmentative Communication Assessment |
$950 |
t. Evaluation Instruments
RESOLVED, that the Board of Education readopts district evaluation systems as follows:
● Kim Marshall Principal Evaluation system as evaluation system for building administrators as well as curriculum supervisors.
● Danielson Framework for Teaching as an evaluation system for the district's teaching staff.
u. Substitute Pay
RESOLVED, that the Board of Education approves the following substitute rates of pay:
● Substitute Teachers and Paraprofessionals - $100
● Substitute Nurses - $200
● Long Term Substitutes - $150
● Long Term Paraprofessionals - $110
4. Finance
RESOLVED, that the Board of Education approves the following:
a. The designation of the following bank as depository for district funds for 2020-2021, dependent on ongoing certification of approval by the Governmental Unit Deposit Protection Act: Peapack-Gladstone Bank.
b. Authorization for the Board Secretary to invest school funds in accordance with the limitations of State law and Board policy.
c. Authorization for the following persons to sign checks:
|
Account Name |
Nbr. |
Signatory(s) |
|
General Operating (Current) Account |
3 |
Treasurer of School Monies and/or Board Secretary and/or Board President and/or Board Vice President |
|
Salary Account |
1 |
Treasurer of School Monies or Board Secretary |
|
Payroll Deduction Account |
1 |
Treasurer of School Monies or Board Secretary |
|
Unemployment Account |
1 |
Board Secretary or Superintendent |
|
Juice and Water Account |
1 |
Board Secretary or Superintendent |
|
Milk Account |
1 |
Board Secretary or Superintendent |
|
Flexible Spending Account |
1 |
Board Secretary or Superintendent |
|
Middle School Student Activity Account |
2 |
Middle School Principal and/or Middle School Dean and/or Board Secretary |
d. The financial records of the school district shall be maintained in accordance with Generally Accepted Accounting Principles (GAAP) and all appropriations shall be recorded using the Chart of Accounts provided by the New Jersey Department of Education.
e. Authorization for the Purchasing Agent to make purchases of goods and services entered into on behalf of the State by the Division of Purchase and Property (state contract), Ed-Data, Somerset County Cooperative Pricing System, Morris County Cooperative Pricing Council (MCCPC), Middlesex Regional Educational Services Cooperative Purchasing, Hunterdon County ESC Cooperative Purchasing and Union County Cooperative Purchasing System.
f. Authorization, in recognition of Qualified Purchasing Agent status, of a bid threshold of $40,000 for Purchasing Agent Patricia Leonhardt.
5. Petty Cash Accounts
RESOLVED, that the Board of Education approves the establishment of the following petty cash accounts and the individual responsible for the account for 2020-2021:
a. Superintendent’s Office (Superintendent’s Secretary) $200
b. Buildings and Grounds (Supervisor of B & G) $200
c. Schools (Building Principal) $200 (each school)
d. SPS (Director of SPS) $100
e. Curriculum (Curriculum Director) $100
The maximum expenditure from each account for each purchase is $25.00. The School Business Administrator will review a summary of the disbursements on a semi-annual basis.
6. Organizational Charts
RESOLVED, that the Board of Education approves the district’s organizational charts for the 2020-2021 school year dated May 11, 2020.
● Administrative Organizational Chart
● Certificated Staff Organizational Chart
● Non-certificated Organizational Chart
● Buildings and Grounds Organizational Chart
7. Benefits
- RESOLVED, that the Board of Education approves the district’s participation in the Horizon Healthcare Dental/Public Employer Trust for the 2020-2021 school year (unchanged from 2019-2020) at the following rates:
● Single - $57.68 per month, $692.16 per annum
● 2 Adult - $115.34 per month, $1,384.08 per annum
● Parent/Child - $129.74 per month, $1,556.88 per annum
● Family - $187.44 per month, $2,249.28 per annum
- RESOLVED, that the Board of Education approves the district’s participation in the School Employees Health Benefits Program and its premium schedule as published by the State of New Jersey, Department of the Treasury, Division of Pension and Benefits.
VII. President's Remarks – Mr. Christian Bellmann
Mr. Bellmann welcomed all to this, the board’s fourth virtual meeting.
Mr. Bellmann wished all moms a Happy Mother’s Day, especially in this challenging year, and thanked the teachers who act as students' second moms.
Mr. Bellmann also honored the two retiring staff members (motion C.6.) and encouraged a vote for the Middle School band in the Rutgers Battle of the Bands.
VIII. Superintendent’s Remarks – Dr. Matthew Mingle
Dr. Mingle also encouraged all to vote for the Warren Middle School band in the Rutgers competition, and wished all mothers a Happy Mother’s Day. Dr. Mingle additionally recognized the district’s teaching staff, noting the recent Teacher Appreciation week.
Dr. Mingle reminded all of the upcoming June 8th (virtual) board meeting, which will include recognition of student awards as well as the district’s Excellence in Education winners..
Dr. Mingle discussed the relaunch of Summer Fun as an online program, for which information regarding registration can be found online.
IX. Presentation
● 2020-2025 Strategic Plan - The chairs of each action team presented an overview of the work, including identified goals.
X. Discussion
N/A
XI. Committee Reports
● Finance Operations and Security Committee - Mr. Brezee reported on the recent meeting at which grant monies, Summer Fun, athletic fields, traffic beacons, and the district’s Capital Improvement Plan were discussed.
● Personnel/Negotiations Committee - Mr. Bellmann reported that the committee recently met with the WTEA, with details to follow in Executive Session.
XII. Public Commentary (agenda items only)
Note on public input at BOE meetings: Board Policy #0167, adopted on June 18, 2018, provides for public participation in Board of Education meetings. Such participation is governed by the following rules:
- A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name, address, and group affiliation, if applicable;
- Each statement made by a participant shall be limited to three minutes’ duration. If necessary, the public comment portion of the meeting may be extended fifteen minutes with Board approval;
- No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard;
- All statements, questions, or inquiries shall be directed to the presiding officer and any questions or inquiries directed by a participant to another Board member shall be redirected to the presiding officer who shall determine if such statement, question, or inquiry shall be addressed by the presiding officer on behalf of the Board;
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
N/A
XIII. Items for Board Consideration/Action
Mrs. DiMaggio asked that motion C.4. be pulled for separate vote.
On motion by Mrs. Zohn, seconded by Mr. Brezee, the consent items A.1., A.2., B.1., through B.12., C.1. through C.3., and C.5., through C.12., were approved by a 9-0 roll-call vote.
On motion by Mrs. Zohn, seconded by Mr. Bellmann, the consent item C.4., was approved by a 6-0-3 roll-call vote. (Mr. Brezee, Mrs. Chu and Mrs. DiMaggio abstained.)
The Superintendent recommends that it be:
A. Education
A.1. HIB Report
RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on April 27, 2020.
A.2. Flexible Instruction Plan
RESOLVED, that the Board of Education approves the Flexible Instruction
Plan for submission to the New Jersey Department of Education.
B. Finance/Operations/Transportation
B.1. Payment of Bills
RESOLVED, that the Board of Education approves the payment of bills for the period May 1, 2020 through May 11, 2020 in the amount of $2,117,642.14.
B.2. Payment of Bills
RESOLVED, that the Board of Education authorizes the School Business
Administrator/Board Secretary, pursuant to Policy 6470, to audit pending bills and claims, to pay qualifying bills and claims within approved budget line item amounts, from May 12, 2020 through May 31, 2020, and to submit those bills to the Board of Education for approval at its meeting scheduled for June 8, 2020.
B.3. Board Secretary’s and Treasurer’s Report
WHEREAS, the Board of Education has received the report of the secretary
for the month of April 2020; and
WHEREAS, this report shows the following balances on April 30, 2020:
|
FUND |
CASH BALANCE |
APPROPRIATION BALANCE |
FUND BALANCE |
|
(10) General Current Expense Fund |
$13,040,012.88 |
$1,063,861.93 |
|
|
(10) General Current Expense |
$38,614.00 |
||
|
(11) Current Expense |
$2,438,675.44 |
||
|
(12) Capital Outlay |
$59,515.57 |
||
|
(13) Special Schools |
$16,076.43 |
||
|
(20) Special Revenue Fund |
($9,035.94) |
$28,685.82 |
$0.00 |
|
(30) Capital Projects Fund |
$4,316,266.63 |
($4,324,055.58) |
($1,763,502.48) |
|
(40) Debt Service Fund |
$60,336.00 |
$0.00 |
$0.00 |
|
TOTAL GOVERNMENTAL FUNDS |
$17,407,579.57 |
($1,742,488.32) |
($699,640.55) |
|
(60) Milk Fund |
$13,301.81 |
$ (26,000.00) |
$ 5,198.02 |
|
(61) Juice and Water Fund |
$3,322.17 |
$ (11,000.00) |
$ 1,811.56 |
|
TOTAL ENTERPRISE FUNDS |
$16,623.98 |
($37,000.00) |
$7,009.58 |
WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.4. Budget Transfers for Month of April 2020
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 6422:
|
TO: |
FROM: |
||||
|
1. |
11-000-222-500-033-07-00 |
Library - Other Purchased Svcs.-MS |
11-190-100-610-033-07-10 |
Instructional Supplies - MS |
$1,005 |
|
2. |
11-000-223-500-030-08-00 |
Staff Training-Other Purchased Svcs. - SPS - CS |
11-000-217-320-035-08-00 |
Extraordinary Svcs. - Purchased Professional Svcs. -MHS |
$879 |
|
3. |
11-000-223-500-033-08-00 |
Staff Training-Other Purchased Svcs. - SPS - MS |
11-000-217-320-035-08-00 |
Extraordinary Svcs. - Purchased Professional Svcs. -MHS |
$1,179 |
|
4. |
11-000-223-500-035-08-00 |
Staff Training-Other Purchased Svcs. - SPS - MHS |
11-000-217-320-035-08-00 |
Extraordinary Svcs. - Purchased Professional Svcs. -MHS |
$779 |
|
5. |
11-000-223-500-040-08-00 |
Staff Training-Other Purchased Svcs. - SPS - ALT |
11-000-217-320-035-08-00 |
Extraordinary Svcs. - Purchased Professional Svcs. -MHS |
$804 |
|
6. |
11-000-223-500-050-08-00 |
Staff Training-Other Purchased Svcs. - SPS - WS |
11-000-217-320-035-08-00 |
Extraordinary Svcs. - Purchased Professional Svcs. -MHS |
$829 |
|
7. |
11-190-100-500-030-12-00 |
Other Purchased Svcs.- Curr - CS |
11-000-223-580-033-12-00 |
Workshops & Travel-Staff Train.-MS |
$1,385 |
|
8. |
11-190-100-500-033-12-00 |
Other Purchased Svcs. - Curr - MS |
11-000-223-580-033-12-00 |
Workshops & Travel-Staff Train.-MS |
$1,385 |
|
9. |
11-190-100-500-035-12-00 |
Other Purchased Svcs.- Curr - MHS |
11-000-223-580-033-12-00 |
Workshops & Travel-Staff Train.-MS |
$1,385 |
|
10. |
11-190-100-500-040-12-00 |
Other Purchased Svcs. - Curr - ALT |
11-000-223-580-033-12-00 |
Workshops & Travel-Staff Trai.- MS |
$1,385 |
|
11. |
11-190-100-500-050-12-00 |
Other Purchased Svcs. - Curr - WS |
11-000-223-580-033-12-00 |
Workshops & Travel-Staff Train.-MS |
$1,385 |
|
12. |
11-190-100-610-050-06-10 |
Instructional Supplies - WS |
11-000-222-600-050-06-12 |
Library Books - Woodland |
$1,400 |
|
13. |
11-190-100-610-050-06-10 |
Instructional Supplies - WS |
11-190-100-640-050-12-00 |
Textbooks-Series Replacement- WS |
$2,310 |
|
14. |
11-190-100-500-030-11-01 |
Other Purchased Svcs.- Tech-CS |
11-000-291-270-000-00-00 |
Health Benefits |
$2,730 |
|
15. |
11-190-100-500-035-11-01 |
Other Purchased Svcs. - Tech - MH |
11-000-291-270-000-00-00 |
Health Benefits |
$3,770 |
|
16. |
11-190-100-500-040-11-01 |
Other Purchased Svcs. - Tech - ALT |
11-000-291-270-000-00-00 |
Health Benefits |
$4,680 |
|
17. |
11-190-100-500-050-11-01 |
Other Purchased Svcs. - Tech - WS |
11-000-291-270-000-00-00 |
Health Benefits |
$2,210 |
|
18. |
11-190-100-610-030-11-01 |
Supplies-Instructional Hardware-CS |
11-000-291-270-000-00-00 |
Health Benefits |
$95,567 |
|
19. |
11-190-100-610-035-11-01 |
Supplies-Instructional Hardware-MH |
11-000-291-270-000-00-00 |
Health Benefits |
$50,387 |
|
20. |
11-190-100-610-040-11-01 |
Supplies-Instructional Hardware-ALT |
11-000-291-270-000-00-00 |
Health Benefits |
$62,550 |
|
21. |
11-190-100-610-050-11-01 |
Supplies-Instructional Hardware-WS |
11-000-291-270-000-00-00 |
Health Benefits |
$88,617 |
|
22. |
12-120-100-730-030-11-01 |
Instructional Equipment- Tech. - CS |
11-000-262-100-000-09-00 |
Salaries - Custodians |
$9,993 |
|
23. |
12-120-100-730-035-11-01 |
Instructional Equipment-Tech - MHS |
11-000-262-100-000-09-00 |
Salaries - Custodians |
$9,993 |
|
24. |
12-120-100-730-040-11-01 |
Instructional Equipment-Tech.- ALT |
11-000-262-100-000-09-00 |
Salaries - Custodians |
$9,993 |
|
25. |
12-120-100-730-050-11-01 |
Instructional Equipment- Tech. - WS |
11-000-262-100-000-09-00 |
Salaries - Custodians |
$9,993 |
|
26. |
12-130-100-730-033-11-01 |
Instructional Equipment- Tech. - MS |
11-000-262-100-000-09-00 |
Salaries - Custodians |
$26,647 |
|
27. |
12-120-100-730-040-00-00 |
Library Renovations-Equipment-ALT |
11-000-262-100-000-09-00 |
Salaries - Custodians |
$5,332 |
B.5. Travel Approval
Whereas, in accordance with the State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.
Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:
|
Name |
School |
Workshop/ Conference |
Location |
Month/Yr |
Cost |
|
Beatrice Schwarzkopf |
MS |
Essentials of Cognitive Behavior Therapy: The Beck Approach |
Online |
June 2020 |
$350 |
All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.
B.6. Dealaman Bus Services Contract Renewal for 2020-2021
RESOLVED, that the Board of Education approves the renewal of the transportation contracts for the 2020-2021 school year with Dealaman Bus Services of Warren, NJ. Renewed routes increased by 1.4%, which is below state approved CPI of 1.7%. The details are as follows:
|
Multi Contract # |
Renewal # |
2020-2021 Cost |
|
1 |
26 |
$ 242,694.50 |
|
2 |
22 |
$ 80,132.33 |
|
4 |
9 |
$34,655.36 |
|
5 |
22 |
$157,690.30 |
|
6 |
21 |
$43,113.88 |
|
7 |
20 |
$72,796.90 |
|
8 |
12 |
$146,699.98 |
|
9 |
18 |
$18,724.20 |
|
10 |
17 |
$29,030.91 |
|
11 |
16 |
$56,121.14 |
|
12 |
15 |
$49,423.94 |
|
TOTAL |
$931,083.44 |
B.7. Tax Payment Schedule for 2020-2021 School Year
RESOLVED, that the Board of Education approves the following tax payment schedule for 2020-2021 from the Township of Warren:
|
Due Date |
Amount |
Due Date |
Amount |
|
|
Wednesday, July 01, 2020 |
$700,000 |
Monday, January 04, 2021 |
$3,432,782 |
|
|
Wednesday, July 15, 2020 |
$700,000 |
|||
|
Monday, August 03, 2020 |
$700,000 |
Monday, February 01, 2021 |
$3,432,782 |
|
|
Monday, August 17, 2020 |
$1,000,000 |
|||
|
Tuesday, September 01, 2020 |
$2,000,000 |
Monday, March 01, 2021 |
$3,432,782 |
|
|
Tuesday, September 15, 2020 |
$2,000,000 |
|||
|
Thursday, October 01, 2020 |
$4,498,897 |
Thursday, April 01, 2021 |
$3,432,782 |
|
|
Monday, November 02, 2020 |
$4,498,897 |
Monday, May 03, 2021 |
$3,432,782 |
|
|
Tuesday, December 01, 2020 |
$4,498,895 |
Tuesday, June 01, 2021 |
$3,432,779 |
B.8. 2020-2021 Custodial Charges for Building Usage
RESOLVED, that the Board of Education approves the following rates for the billing of custodial charges for the groups that use our buildings:
● Straight time $36.00 per hour
● Time and a half $54.00 per hour
● Double time $72.00 per hour
B.9. NJSIG - ERIC North Sub-Fund Application for Safety Grant Program
RESOLVED,the Board of Education approves the submission of a grant application for the Safety Grant Program through the New Jersey School Insurance Group’s ERIC NorthSub-Fund for the qualified purposes of offsetting the cost of digital radios. The grant monies, in the amount of $9,517.18, are for the period of July 1, 2020 to June 30, 2021.
B.10. Approval of Paving - B&G/Transportation Building
RESOLVED, that the Board of Education hereby approves repaving of the driveway at the B&G/Transportation building through Crossroads Pavement Maintenance LLC (Ed-Data Bid #9183) at a cost of $35,975.
B.11. Math Materials Purchase
RESOLVED, that the Board of Education hereby approves the purchase of the Ready Classroom Math series for Grades K through 8, at a cost not to exceed $114,127.84. This motion supersedes the April 27, 2020 purchasing motion.
B.12. Approval of Addendum for 2020-2021 Transportation Contract
RESOLVED, that the Board of Education approves the addendum to the 2020-21 transportation contract with Fred Dealaman Bus Services, Ltd.
C. Personnel/Student Services
C.1. Leave Request
RESOLVED, that the Board of Education approves the following leave requests:
|
Employee ID |
Paid/Unpaid |
|
#2691 |
FMLA - August 31, 2020 through October 29, 2020 (paid) NJFLA - October 30, 2020 through January 29, 2021 (unpaid) |
|
#0568 |
FMLA - March 9, 2020 through June 16, 2020 (paid) (This motion supersedes the previous motion approved on January 27, 2020.) |
|
#2283 |
FMLA - On or about April 13, 2020 through May 1, 2020 (paid) NJFLA - August 31, 2020 through November 1, 2020 (unpaid) (This motion supersedes the previous motion approved on April 13, 2020.) |
C.2. Appointment of WTEA-eligible Staff for the 2020-2021 School Year
RESOLVED, that the Board of Education approves the list of WTEA-eligible staff employment, dated May 11, 2020, for the 2020-2021 school year. Final determination of salary amounts pending settlement of new WTEA contract.
C.3. Appointment of Unaffiliated Staff for the 2020-2021 School Year
RESOLVED, that the Board of Education approves the list of unaffiliated staff employment, dated May 11, 2020, for the 2020-2021 school year.
C.4. Appointment of WTAA Staff for the 2020-2021 School Year
RESOLVED, that the Board of Education approves the list of WTAA-eligible staff employment, dated May 11, 2020, for the 2020-2021 school year.
C.5. Long Term Substitute
RESOLVED, that the Board of Education approves the following individual as a Long Term Substitute:
|
Name |
Effective Date |
Replacing Employee # |
|
Rachida Ghodbane |
March 9, 2020 - June 16, 2020 (This motion supersedes the previous motion approved on February 10, 2020.) |
#0568 |
C.6. Retirement/Resignation
RESOLVED, that the Board of Education approves the retirement/resignations
of the following staff:
|
Name |
Position |
Location |
Retirement/ Resignation |
Dates of Service |
|
Michele Lepore |
Health Teacher |
WMS |
Retirement |
10/17/2002 - 6/30/2020 |
|
Janice Anderson |
Speech |
ALT |
Retirement |
9/1/1996 - 6/30/2020 |
C.7. Supplemental After School Activities/Clubs
RESOLVED, that the Board of Education approves the following:
|
Name |
Club/Activity |
Sessions |
Cost |
|
Melissa Errickson |
Fun in the Kitchen |
6 |
$294 |
|
Alyssa Titus |
Science is Everywhere |
6 |
$220.50 |
|
Elizabeth Cullen |
Creative Building and Architecture |
6 |
$294 |
|
Brielle Crowe |
Adventures Around the World |
12 |
$588 |
C.8. Approval to Create Positions
RESOLVED, that the Board of Education hereby approves the creation of the following positions for 2020-2021 school year:
|
Location |
Position |
Full-Time Equivalent |
|
ALT |
Grade 2 Teacher |
1.0 |
|
ALT |
Grade 4 Teacher |
1.0 |
|
Central |
Special Education Teacher |
1.0 |
|
Woodland |
Grade 3 Teacher |
1.0 |
C.9. Approval to Abolish Positions
RESOLVED, that the Board of Education hereby approves the abolishment of the following positions for the 2020-2021 school year:
|
Location |
Position |
Full-Time Equivalent |
|
ALT |
Grade 1 Teacher |
1.0 |
|
ALT |
Grade 3 Teacher |
1.0 |
|
Woodland |
Grade 2 Teacher |
1.0 |
C.10. Approval of Additional Days
RESOLVED, that the Board of Education approves an additional 10 days during the 2019-2020 School Year for Security Program Compliance Manager Ron Berry, at a per diem cost of $300, for a total cost not to exceed $3,000.
C.11. Crisis Prevention Intervention Training Instructor Stipend
RESOLVED, that the Board of Education approves the following staff as Crisis Prevention Intervention (CPI) Instructor. Each staff member will be reimbursed at the WTEA contract rate $50.00 per hour, for a total cost shall not to exceed $300.
|
Staff Member |
Course |
Date |
Repeat Course Offering Prep Hours Only |
Instructor Hours |
Total Cost |
|
Caitlin Atkinson |
CPI Repeat / Refresher Training |
June 2020 |
3 hours |
Within contract day paid for prep only |
$150.00 |
|
Rebecca Hartman |
CPI Repeat / Refresher Training |
June 2020 |
3 hours |
Within contract day paid for prep only |
$150.00 |
C.12. Employment Contract - Business Administrator
RESOLVED, that the Board of Education approves the contract of employment dated May 11, 2020 between the Warren Township Board of Education and Mrs. Patricia Leonhardt for the position of Business Administrator for the period July 1, 2020 through June 30, 2021. A copy of this contract is on file at the Board of Education office (when the district’s buildings have reopened and will be posted on the district website.
XIV. Unfinished Business
N/A
XV. New Business
● Return to School - Dr. Mingle provided an overview of the process’ initial stages. Mr. Bellmann recommended a Return to School ad hoc committee comprised of the chairs from each current committee as well as the BOE President.
RESOLVED, that the Board of Education approves the formation of an ad hoc committee, to discuss the stages of returning to school.
On motion by Mr. Bellmann, seconded by Mr. Brezee, the motion was approved by a 9-0 roll-call vote.
The board asked follow up questions regarding current instruction, gap analysis and process for next year.
● Township Development Letter - On motion by Mrs. Zohn, seconded by Mr. Franco, the motion to send the letter was approved by a 9-0 roll-call vote.
● Resolution regarding Local Tax Levy Payments - The board discussed the proposed legislation’s potential timeline and personal outreach by the Board President to the district’s state legislators.
RESOLVED, that the Board of Education approves the draft resolution regarding tax levy payments to be sent to state legislators.
On motion by Mrs. Zohn, seconded by Mrs. DiMaggio, the motion was approved by a 9-0 roll-call vote.
RESOLVED, that the Board of Education authorizes the Board President to contact the district’s state legislators regarding the board’s resolution addressing tax levy payments.
On motion by Mrs. Zohn, seconded by Mr. Franco, the motion was approved by a 9-0 roll-call vote.
XVI. Public Commentary (any topic)
Note on public input at BOE meetings: Board Policy #0167, adopted on June 18, 2018, provides for public participation in Board of Education meetings. Such participation is governed by the following rules:
- A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name, address, and group affiliation, if applicable;
- Each statement made by a participant shall be limited to three minutes’ duration. If necessary, the public comment portion of the meeting may be extended fifteen minutes with Board approval;
- No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard;
- All statements, questions, or inquiries shall be directed to the presiding officer and any questions or inquiries directed by a participant to another Board member shall be redirected to the presiding officer who shall determine if such statement, question, or inquiry shall be addressed by the presiding officer on behalf of the Board;
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
● Meredith Landau, Christy Drive, asked a question regarding 8th grade graduation and move up procedures for 5th grade.
● Catherine Lubeck, Jessica Lane, asked a question regarding materials drop off and pick up.
● Rachel Singleton, Deerwood Trail West, discussed the effect of remote learning.
Dr. Mingle provided responses, assuring all that each topic is being addressed and information will be forthcoming.
XVII. Executive Session
● At 8:11 p.m. Mrs. Zohn moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss:
a collective bargaining agreement and/or negotiations related to it
Action will not be taken upon return to public session;
the length of the meeting is anticipated to be approximately 10 minutes; and be it
FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Mrs. DiMaggio and approved by unanimous voice vote.
Mrs. DiMaggio left the virtual room at 8:12 p.m.
On motion by Mrs. Zohn, seconded by Mr. Bellmann, the Board reconvened in open session at 8:23 p.m.
XVIII. Adjourn
On motion by Mrs. Zohn, seconded by Mr. Bellmann, the meeting was adjourned at 8:24 p.m.
Minutes submitted by,
Patricia Leonhardt
Board Secretary
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Last modified on Thursday, February 24, 2022