Minutes for October 15, 2019

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Archived Minutes

A regular business meeting of the Board of Education was held this day at the Warren Middle School, 100 Old Stirling Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Board President

David Brezee.

Open Public Meeting Statement – Mr. Brezee read the following statement:

Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on January 8, 2018. This notice was on that date was posted on the Courier News, and TAP into Warren, all in accordance with the requirements of the Open Public Meetings Act.”

II. Pledge of Allegiance – Mr. Brezee led the assembly in the Pledge of Allegiance.

III. Roll Call

Present: Paige Albano, Christian Bellmann, Lisa DiMaggio, Andrea Freijomil,

Ilana Goldstein, Jeannine Sarosy, Ayanna Taylor-Venson and

David Brezee

Absent: Patricia Zohn

Also Present: Dr. Matthew Mingle, Superintendent, and Patricia Leonhardt, Board Secretary, and members of the public and press.

IV. Minutes

● Mrs. DiMaggio moved the following:

RESOLVED, that the Board of Education approves the public and private session minutes of the October 1, 2018 Board Meeting.

The motion was seconded by Mrs. Freijomil and approved by 7-0-1 roll-call vote.

(Mrs. Goldstein abstained.)

V. Correspondence and Information

· HIB Information

Total # of Investigations:

1  

Total # of Determined Bullying Incidents:

0

· Suspension Report

In School

0  

Out of School

0

VI. President's Remarks - Mr. David Brezee

Mr. Brezee welcomed all and shared his hope that some had a chance to participate in the past weekend’s Journey into History.

Mr. Breeze thanked Dr. Cooper for her role in grant writing for the Rutgers donation (motion B.5.) and thanked both the Middle School PTO (motion B.6.) and Angelo L. Tomaso PTO (motion B.7.) for their donations.

Mr. Breeze wished Mrs. Haise well on her retirement (motion C.5.).

Lastly, Mr. Brezee reiterated the ongoing communications with the Township regarding affordable housing agreements.

VII. Superintendent’s Remarks - Dr. Matthew Mingle

Dr. Mingle updated a start date in motion C.1.

Dr. Mingle congratulated Mr. Kimmick on last week’s two day Professional Development, and noted the committee members responsible for the wellness programs held on Tuesday afternoon.

Dr. Mingle mentioned the October 17th Always Connected sessions, which are combined with the Middle School rollout of Stop It.

Dr. Mingle referenced the agreement the Township reached regarding affordable housing, the tentative attendance of Township Officials at a November Board of Education meeting and the role of Payment in Lieu of Taxes (PILOT) programs on shared revenue.

Lastly, Dr. Mingle discussed the truck fire in front of Central School and the school’s effective response, which included an evacuation to Camp Harmony.

VIII. Presentations

● Standardized Assessment Report - Mr. Kimmick presented the Spring 2018 PARCC results, which included a longitudinal reviews of cohorts.

IX. Discussion

● 2019-2020 Calendar - The board discussed two potential versions of the 2019-2020 school calendar.

X. Committee Reports

● Curriculum, Communication, and Technology Committee - Mrs. DiMaggio reported on the meeting held earlier in the evening, which discussed the Whole Child Tenets and Scope survey results.

● Finance, Operations, and Security Committee - Mrs. Freijomil reported on the recently released 2019 health Benefits rates, the discussion concerning the hours of voting for the January 22, 2019 referendum, district project work, Summer Fun data and the Safe Havens Report.

XI. Public Commentary (agenda items only)

Note on public input at BOE meetings: Board Policy #9322, adopted on January 21, 2013, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

  1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
  2. Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
  3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
  4. All statements shall be directed to the presiding officer—no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

● Heather Silver, Quail Run, referred to the parents’ preference regarding 2019-2020 calendar choices as well as commenting on some aspects of the test data.

● Brenda Nemcek, Old Smalleytown Road, also referred to the proposed 2019-2020 calendars. Mrs. Nemcek also commented on the fact that the next day, Tuesday, was the last day to register to vote during the general election.

XII. Items for Board Consideration/Action

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil, the consent items A.1., A.2., B.1. through B.8., C.1. through C.7., and D.1., were approved by a 8-0 roll-call vote.

A. Education

A.1. HIB Report

RESOLVED, that the Board of Education accepts the HIB Report submitted by the Superintendent for the period ending on October 1, 2018.

A.2. Alternative Physical Education Program

RESOLVED, that the Board of Education approves the alternative physical education program for Student #6845908868 for the period of October 16, 2018 through on or about June 30, 2019.

B. Finance/Operations/Transportation

B.1. Payment of Bills

RESOLVED, that the Board of Education approves the payment of bills for the month of October 2018 in the amount of $4,077,424.22.

B.2. Board Secretary's and Treasurer's Report

WHEREAS, the Board of Education has received the report of the secretary for the month of September, 2018; and

WHEREAS, this report shows the following balances on September 30, 2018:

FUND

CASH BALANCE

APPROPRIATION BALANCE

FUND BALANCE

(10) General Current Expense Fund

$9,407,493.68

 

$1,001,355.68

(10) General Current Expense

 

$13,898.00

 

(11) Current Expense

 

$1,406,661.73

 

(12) Capital Outlay

 

$167,490.44

 

(13) Special Schools

 

$1,149.19

 

(20) Special Revenue Fund

($63,713.07)

$21,408.41

$0.00

(30) Capital Projects Fund

$0.00

$0.00

$0.00

(40) Debt Service Fund

$0.00

$0.00

$0.00

TOTAL

$9,343,780.61

$1,610,607.77

$1,001,355.68

WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it

RESOLVED, the Board of Education accepts the above reference reports and certifications and be it

FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.

B.3. Budget Transfers for Month of September 2018

RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:

 

TO:

 

FROM:

   

1.

11-000-223-500-030-12-00

Staff Training - Other Purchased Services. - CS

11-000-223-580-030-12-00

Workshops & Travel - Staff Training - CS

$9

2.

11-000-223-500-033-12-00

Staff Training - Other Purchased Services - MS

11-000-223-580-033-12-00

Workshops & Travel - Staff Training - MS

$9

3.

11-000-223-500-035-12-00

Staff Training - Other Purchased Services - MHS

11-000-223-580-035-12-00

Workshops & Travel - Staff Training-MHS

$9

4.

11-000-223-500-040-12-00

Staff Training - Other Purchased Services - ALT

11-000-223-580-040-12-00

Workshops & Travel - Staff Training-ALT

$9

5.

11-000-223-500-050-12-00

Staff Training - Other Purchased Services - WS

11-000-223-580-050-12-00

Workshops & Travel - Staff Training - WS

$9

6.

11-000-251-580-000-00-00

Workshops & Travel - Business Office

11-000-291-270-000-00-00

Health Benefits

$3,000

7.

11-000-262-300-000-09-00

Purchased Prof. & Tech. Svcs. - Maint.

11-000-262-610-000-09-00

Building Supplies - Maintenance

$10,000

8.

11-000-270-518-000-10-00

Contracted Special Ed Transp. - ESC

11-000-100-562-000-08-01

Tuition - Other LEAs

$20,000

9.

11-000-270-518-000-10-00

Contracted Special Ed Transp. - ESC

11-000-270-161-000-10-00

Salaries - Special Ed Transportation

$5,000

10.

11-000-270-518-000-10-00

Contracted Special Ed Transp. - ESC

11-000-270-515-000-10-00

Special Ed Transportation (Jointure)

$12,000

11.

11-000-270-518-000-10-00

Contracted Special Ed Transp. - ESC

11-000-270-517-000-10-00

Contracted Transportation - Non-Public

$20,000

12.

11-216-100-500-035-08-00

PSD - Other Purch. Svcs. - MHS

11-216-100-600-035-08-00

PSD - Supplies - MHS

$59

13.

11-401-100-600-035-04-00

Co-curricular Clubs - Supplies - MHS

11-190-100-610-035-04-10

Instructional Supplies - MHS

$200

14.

11-402-100-500-033-07-00

Sports - Purchased Services

11-402-100-600-033-07-00

Sports Supplies

$200

15.

12-000-263-730-000-09-00

Grounds - Equipment

11-000-263-610-000-09-00

Grounds - Supplies

$1

16.

13-422-100-106-035-00-02

Summer Fun - Paras - ESY - MHS

13-422-100-101-035-00-02

Summer Fun - Teachers - ESY - MHS

$960

B.4. Travel Approval

Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.

Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:

Name

School

Workshop/ Conference

Location

Month/Yr

Cost

Alexandra Pranzo

WS

Mindful Schools, Mindful Educator Essentials

Basking Ridge

Oct 2018

$275

Andrew Ahimovic

MH

2019 New Jersey Association for Health, Physical Education, Recreation and Dance

Long Branch

Feb 2019

$347

Jonathan Carrillo

B&G

Boiler Operation Training

Somerset

Nov and Dec 2018

$550

Candida Hengemuhle

District

Special Education Directors Toolkit

Monroe

Nov 2018

$161

Carol Brown

MS

Crisis Prevention & Preparedness

Piscataway

Nov 2018

$250

All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.

B.5. Grant - State House Express

RESOLVED, that the Board of Education accepts, with gratitude, a grant of $500 from Rutgers Eagleton Institute of Politics. The grant will be used to offset the cost of transportation to the State House in Trenton.

B.6. Donation - Warren Middle School PTO

RESOLVED, that the Board of Education accepts, with gratitude, a donation totaling $25,000 to be allocated for the fitness center at Warren Middle School.

B.7. Donation - Angelo L. Tomaso PTO

RESOLVED, that the Board of Education accepts, with gratitude, a donation of $1,328 to cover the increased cost of the flooring for the school’s GaGa pit.

B.8. Transportation for Out of District Student

RESOLVED, that the Board of Education approves replacing the current transportation contract with Somerset County Educational Services Commission for 2018-2019 School year transportation for an out of district student as follows:

Contractor

Student ID#

School

Cost

Dates

SCESC

1405701923

Cambridge

$8,619.52

10/8-11/30/2018

C. Personnel/Student Services

C.1. Employment for the 2018-2019 School Year

RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education The Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq., if applicable Staff members shall be paid in accordance with provisions in their collective bargaining agreement and/or in accordance with a schedule provided to all employees prior to the beginning of the contract or school year.

Name

Position/PCR

Location

Degree

Step

Salary

Effective Date

Discussion

Ronald Budis

Skilled Maintenance Mechanic

04-00-21/bhp

District

N/A

N/A

$46,000

(prorated)

11/1/2018-

6/30/2019

Replacing employee #1191

Cathryn Ticchio

1:1 Paraprofessional,

32.5 hours

08-33-08/bif

WMS

N/A

1

$25,617

(prorated with stipend)

10/22/2018-

6/30/2019

New position

C.2. Family Leave Request

RESOLVED, that the Board of Education approves the following:

Employee ID

Paid/Unpaid

#2963

FMLA - October 5, 2018 through on or about October 26, 2018 (paid)

#2766

FMLA - September 18, 2018 through on or about October 15, 2018 (paid)

#0547

NJFLA Intermittent leave - September 24, 2018 through April 11, 2019 (unpaid) (This motion supersedes previous motion from October 1, 2018.)

C.3. Approval of Inservice Day Presenters

RESOLVED, that the Board of Education approves to amend October 8 and 9, 2018 Inservice Day presenters total cost from a not to exceed amount of $12,567.15 to a not to exceed amount of $14,162.50. (Compensation rate according to the 2017-2020 WTEA Collective Bargaining Agreement.)

C.4. Substitute Teachers

RESOLVED, that the Board of Education approves the following to be appointed as substitute teachers for the 2018-2019 school year:

Name

Thomas Welsh

C.5. Retirement/Resignation

RESOLVED, that the Board of Education approves the retirement/resignations of the following staff:

Name

Position

Location

Retirement/Resignation

Dates of Service

Traci Haise

Social Studies Teacher

MS

12/31/18

(retirement)

9/1/2003-12/31/2018

C.6. Supervisor/Coaching Stipends

RESOLVED, that the Board of Education approves the appointment of the following positions for the 2018-2019 school year:

Name

Club

Stipend

David Arnold

Basketball Supervisor

$50 per hour

(not to exceed 60 hours)

Richard Bardy

Track Coach

$2,262

Emily Bruno

Track Coach

$2,262

C.7. After School Activities/Clubs

RESOLVED, that the Board of Education approves the following:

Name

Club

Location

Sessions

Cost

Timothy O’Heney

Junior Solar Sprints

MS

15

$735

D. Policy

D.1. Policies – Second Reading

RESOLVED, that the Board of Education approves the second reading of the following policies:

Number

Name

New/Revision

Source of Changes

P2431

Athletic Competition

Revision

Strauss Esmay

P5350

Student Suicide Prevention

Revision

Strauss Esmay

P5512

Harassment, Intimidation, and Bullying

Revision

Strauss Esmay

P5533

Student Smoking

Revision

Strauss Esmay

P5561

Use of Physical Restraint and Seclusion Tactics for Students with Disabilities

Revision

Strauss Esmay

P8462

Reporting Potentially Missing or Abused Children

Revision

Strauss Esmay

XIII. Unfinished Business

● Payment in Lieu of Taxes (PILOT) revenue - Mrs. Freijomil asked if there was data available regarding past agreements between the Township and school district regarding PILOT payments.

XIV. New Business

● Summer Fun - Mrs. Sarosy requested a presentation at a future board meeting regarding Summer Fun data.

XV. Public Commentary (any topic)

● Truc-Lan Vu and Matt Santos, Hillcrest Road, discussed their endeavor to re-invigorate the Educational Foundation and the desire to identify additional volunteers.

XVI. Adjourn

On motion by Mrs. DiMaggio, seconded by Mrs. Albano, the meeting adjourned at

8:33 p.m.

Minutes submitted by,

Patricia Leonhardt

Board Secretary