Minutes for June 3, 2019History icon Archived Minutes

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A regular business meeting of the Board of Education was held this day at the Warren Middle School, 100 Old Stirling Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by Board President

David Brezee.

Open Public Meeting Statement – Mr. Brezee read the following statement:

Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on January 8, 2019. This notice was on that date was posted on the Courier News, and TAP into Warren, all in accordance with the requirements of the Open Public Meetings Act.”

II. Pledge of Allegiance – Mr. Brezee led the assembly in the Pledge of Allegiance.

III. Roll Call

Present: Aaron Bellish, Lisa DiMaggio, Marc Franco, Ayanna Taylor-Venson,

Patricia Zohn and David Brezee

Absent: Christian Bellmann, Naresh Chand and Jeannine Sarosy,

Also Present: Dr. Matthew Mingle, Superintendent, and Patricia Leonhardt,

Board Secretary, and members of the public and press.

IV. Minutes

● Mrs. DiMaggio moved the following:

RESOLVED, that the Board of Education approves the public session minutes of the May 20, 2019 Board Meeting.

The motion was seconded by Mrs. Zohn and approved by 5-0-1 roll-call vote. (Mr. Franco abstained.)

V. Correspondence and Information

· HIB Information

Total # of Investigations:

 2

Total # of Determined Bullying Incidents:

 1

· Suspension Report

In School

 0

Out of School

 0

· Fire Drills

ALT Central Mt. Horeb Woodland Middle
May 30 May 02 May 09 May 02 May 23

 

· Security Drills

ALT Central Mt. Horeb Woodland Middle
May 28 May 30 May 23 May 16 May 02
Bomb Threat Bomb Threat Bomb Threat Bomb Threat Bomb Threat

 

VI. President’s Remarks - Mr. David Brezee

Mr. Brezee welcomed all to this evening’s meeting.

Mr. Brezee commended all involved in last Thursday’s events, noting especially Mrs. Tugya.

Mr. Brezee thanked all board members for their input regarding tonight’s Executive Session, noting especially Mrs. Taylor for organizing.

Mr. Brezee referred to his enjoyable experience chaperoning Biztown and finished by referring to a countdown to End of Year.

VII. Superintendent’s Remarks – Dr. Matthew Mingle

Dr. Mingle reminded all about the upcoming District Art Show to be held on June 11th.

Dr. Mingle also highlighted the two teams sent to the National Academic Championship, with each team making it to the semi-final round.

Lastly, Dr. Mingle informed the board that they will be receiving information regarding their self evaluation via email tomorrow.

VIII. Presentations

● 2018-2019 District Goals Review - Dr. Mingle provided an end of year status.

● Elementary School Library Renovation Proposal - Each elementary school principal and librarian participated in an overview of potential library updates. The board asked follow up questions.

IX. Discussion

N/A

X. Committee Reports

● Curriculum Committee Technology Committee - Mrs. DiMaggio reported on the meeting held earlier this evening which discussed the switch to Genesis Student Information Software, field trips, changes to the district’s music program, and the Math program review and update.

XI. Public Commentary (agenda items only)

Note on public input at BOE meetings: Board Policy #9322, adopted on January 21, 2013, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

  1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
  2. Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
  3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
  4. All statements shall be directed to the presiding officer—no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

● Heather Silver, Quail Run, reiterated the needs of the library and the importance of equity.

● Joanna Przybylski, Quail Run, referenced the 8th grade trip, noting some items she considered to be deficiencies.

XII. Items for Board Consideration/Action

On motion by Mrs. DiMaggio, seconded by Mrs. Taylor, the consent items A.1. through A.5., B.1. through B.8., and C.1. through C.13. were approved by a 6-0 roll-call vote.

A. Education

A.1. HIB Report

RESOLVED, that the Board of Education accepts the HIB Report submitted by the Superintendent for the period ending on May 20, 2019.

A.2. Tuition Contracts

RESOLVED, that the Board of Education approves tuition contracts for enrollment in the district’s autism program at Central School as follows:

● New Providence School District Student #7393501498

○ Regular School Year - September, 2019 - June 2020 - $58,537

● Long Hill Township School District Student #20261190

○ Extended School Year - June 25 - August 2, 2019 - $4,343

A.3. Bedside Instruction

RESOLVED, the Board of Education approves the extension of bedside instruction through Educational Services Commission of New Jersey for Student #2725435926, beginning May 1, 2019, at an hourly rate of $69, at a cost not to exceed $2,760.

A.4. Out-of-District Placement

RESOLVED, that the Board of Education approves the out-of-district placement for Student #3491832012, to Lamberts Mill Academy, beginning on June 3, 2019 through June 30, 2019, at a cost not to exceed of $9,110.

A.5. Bedside Instruction

RESOLVED, the Board of Education approves the bedside instruction through LearnWell for Student #7347308223, beginning May 31, 2019, at an hourly rate of $38.75, at a cost not to exceed $1,112.

B. Finance/Operations/Transportation

B.1. Approval of Contract - District Administration Building

RESOLVED that the Board of Education hereby approves a contract with Crossroads Pavement Maintenance at a cost of $29,975 for a repaving project at the Warren Township School District Administration Building. Motion includes approval to transfer monies from Maintenance Reserve for full cost of the project, including ancillary fees for the 2019-20 School Year. Work to be done under cooperative purchasing agreement #9183 with Ed Data, Inc.

B.2. Submission of Amendment for Federal Grant Monies

RESOLVED, that the Board of Education approves the submission to the Department of Education of an amendment to the application for 2018-19 ESEA Title IV Federal Grant Program as follows:

● ESEA - Title IV

Amendment reflects a reallocation of monies between account lines from Professional and Technical Services to Instructional Supplies.

B.3. Approval of Purchasing

RESOLVED, that the Board of Education approves purchasing of classroom furniture, as follows:

Vendor

Contract Number

Cost

Smith Systems (furniture)

ESCNJ 17/18-16

$41,972.59

Dancker for Steelcase (furniture)

State Contract A81639

$36,060.01

B.4. Resolution of the Board of Education of the Township of Warren in the County of Somerset, New Jersey authorizing the sale of notes to finance the costs of a school facilities project

WHEREAS, The Board of Education of the Township of Warren in the County of Somerset, New Jersey (the "Board") approved the submission of a proposal (the “Proposal”) to the voters of the School District by a resolution adopted on November 19, 2018 which authorized the Board to undertake school facilities improvements (the “Project”) and expend on the Project an amount not to exceed $6,446,588 which cost would be funded with school obligations in an amount not to exceed $6,446,588; and

WHEREAS, on January 22, 2019, at a special School District election, the Proposal was approved by the affirmative vote of a majority of the legal voters present and voting; and

WHEREAS, as of the date hereof, the Board has determined that it is necessary and desirable to authorize notes (the “Notes”) in the amount of not to exceed $6,446,000 to finance the Project.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE TOWNSHIP OF WARREN IN THE COUNTY OF SOMERSET, NEW JERSEY THAT:

1. The Notes are hereby authorized and shall be issued in a principal amount not exceeding $6,446,000, pursuant to and within the limitations proscribed by Title 18A, Education, of the Revised Statutes of New Jersey, to finance the Project.

2. All Notes issued hereunder shall be in the principal amount, shall bear interest at such rate or rates and be in such form and shall mature at such times as may be determined by the Business Administrator/Board Secretary, provided that no Note shall mature later than one (1) year from its date. The Business Administrator/Board Secretary shall determine all matters in connection with the Notes, and the signature of the Board President or Board Vice President upon the Notes shall be conclusive evidence as to all such determinations. All Notes issued hereunder may be renewed from time to time in accordance with the provisions of N.J.S.A. 18A:24-3. The Business Administrator/Board Secretary is hereby authorized to sell part or all of the Notes from time to time at public or private sale and to deliver them to the purchaser thereof upon receipt of payment of the purchase price and accrued interest thereon from their dated dates to the date of delivery thereof. The Business Administrator/Board Secretary is directed to report in writing to the Board at the meeting next succeeding the date when any sale or delivery of the Notes is made. Such report must include a description of the principal amount, interest rate, purchase price, maturity date and name of the purchaser of the Notes so sold.

3. The Board hereby covenants that it will comply with any conditions subsequent imposed by the Internal Revenue Code of 1986, as amended (the "Code"), in order to preserve the exemption from taxation of interest on the Notes, including, if necessary, the requirement to rebate all net investment earnings on the gross proceeds above the yield on the Notes.

4. The Business Administrator/Board Secretary is authorized to prepare and to update from time to time as necessary a financial disclosure document to be distributed in connection with the sale of Notes, which are authorized herein, and to execute such disclosure document on behalf of the Board. The Business Administrator/Board Secretary is further authorized to enter into the appropriate undertaking to provide secondary market disclosure on behalf of the Board pursuant to Rule 15c2-12 of the Securities and Exchange Commission (the "Rule") for the benefit of holders and beneficial owners of the Notes, and to amend such undertaking from time to time in connection with any change in law, or interpretation thereof, provided such undertaking is and continues to be, in the opinion of a nationally recognized bond counsel, consistent with the requirements of the Rule. In the event that the Board fails to comply with its undertaking, the Board shall not be liable for any monetary damages, and the remedy shall be limited to specific performance of the undertaking. The Business Administrator/Board Secretary is hereby further authorized and directed to perform all acts and things, to do all that is necessary and proper and to execute and deliver all agreements and certificates required to comply with the provisions of the Rule.

5. This resolution shall take effect immediately.

B.5. Sale of Obsolete Items

RESOLVED, that the Board of Education declares as obsolete the following items:

Item Type

Make

Asset Tag Number(s)

Carpet Scrubbers

Cleantronics

#3417, #1863, #1864, #1862, unknown

Burnisher

Clarke

#5107

Zamboni Walk Behind

Clarke

#5111

Snow blowers (2)

Toro

Unk

BE IT FURTHER RESOLVED, that the Board of Education approves the sale

of the listed equipment in accordance with N.J.S.A. 18A:18A:45 – Sale of Property.

B.6. Transportation for Out of District Student

RESOLVED, that the Board of Education approves a transportation contract with Somerset County Educational Services Commission for the period of June 3, 2019 through June 26, 2019 for an out of district student as follows:

Contractor

Student ID#

School

Cost

SCESC

#3491832012

Lamberts Mills Academy

$1,886.61

B.7. Garbage/Trash Pick-Up and Removal Bid Acceptance

RESOLVED, that the Board of Education approves the following resolution:

WHEREAS, on May 30, 2019, the Board of Education received a bid for Garbage/Trash Pick-Up and Removal services for the district for the three year period of July 1, 2019 to June 30, 2022 as follows:

Kohler Waste Services, Inc.

$57,000.00

The contract should be awarded to Kohler Waste Services since it is the lowest responsible bidder.

WHEREAS, the contract amount for each year is:

● July 1, 2019 to June 30, 2020 $19,000.00

● July 1, 2020 to June 30, 2021 $19,000.00

● July 1, 2021 to June 30, 2022 $19,000.00

Total Costs $57,000.00

Extra trash pick-ups are $6.00 per yard and pick up charge for 20 yard dumpster is $475.

RESOLVED, the Board of Education awards the contract for Garbage/Trash Pick-Up and Removal services for the district to Kohler Waste Services, Gillette, NJ.

B.8. Approval of Contract - B&G and Transportation Building

RESOLVED, that the Board of Education hereby approves a contract with

Crossroads Pavement Maintenance LLC for paving work at the district’s Buildings and Grounds and Transportation building at a cost of $28,669.50. Work to be done under cooperative purchasing agreement #9183 with Ed Data, Inc.

C. Personnel/Student Services

C.1. Approval to Create Position

RESOLVED, that the Board of Education hereby approves the creation of the following position for 2019-2020:

Location

Position

PCR

Full-Time Equivalent

Angelo L. Tomaso School

Grade 1 Teacher

02-40-22/bjf

1.0 FTE

C.2. Revised Salary

RESOLVED, that the Board of Education approves the following revised salary for the 2019-2020 school year:

Name

Position

Salary

Antonio Alberto

Custodian

$15,621

C.3 Substitute Teacher

RESOLVED, that the Board of Education approves the following to be appointed as a substitute teacher for the 2018-2019 school year.

Name

Sydney Wilcenski

C.4. Warren Middle School Guidance Additional Hours

RESOLVED, that the Board of Education approves the following Middle School Guidance Counselors to work three days prior to June 30, 2019 at the employee’s per diem rate:

a. Midge Johnson - $443.13 per day, not to exceed $1,329.39

b. Melanie Maida - $318.98 per day, not to exceed $956.94

c. Helen Scully - $437.60 per day, not to exceed $1,312.80

C.5. Extended Work Schedule

RESOLVED, that the Board of Education approves an extended work schedule, to a maximum of five days total per school, beginning after the last day of the 2018-2019 school year and ending before the commencement of the 2019-2020 school year, at the employee’s per diem rate, as follows:

a. Carmella Motyczka, Multi-Duty Paraprofessional, Central School - not to exceed $738.16

b. Michele Delserro, Multi-Duty Paraprofessional, Mt. Horeb School - not to exceed $797.16

c. Susan Francione, Multi-Duty Paraprofessional, Woodland School - not to exceed $600.68

C.6. Summer Fun 2019 Volunteers

RESOLVED, that the Board of Education approves the following volunteers for Summer Fun 2019:

Justin Horowitz

Faith Lettire

Brandon Wu

C.7. Summer Fun 2019 Staff

RESOLVED, that the Board of Education approves the following staff change for Summer Fun 2019.

Name

From

To

Jessica Mironski

Teacher

$45/hr

Substitute

$17/hr

C.8. Crisis Prevention Intervention (CPI) Refresher Training Instructor Stipend 2018-2019

RESOLVED, that the Board of Education approves the following staff for reimbursement as an Instructor. The instructor will be reimbursed at the WTEA contract rate $50.00 per hour. The total cost shall not exceed $175.00.

Course

Staff Member

Date

Prep Hours

Cost Total

CPI Refresher Training Instructor Stipend

Rebecca Hartman

May 23, 2019

3.5

$175.00

CPI Training was during contract hours - paid for prep hours only.

C.9. Summer Work - Special Services Department

RESOLVED, that the Board of Education approves district staff to conduct summer evaluations, therapy hours (in-district), scheduling and IEP meetings, per the list dated May 28, 2019, at a cost not to exceed $65,545.

C.10. Intermittent Acting Transportation Coordinator Hire

RESOLVED, that the Board of Education approves Cheryl Hall as Intermittent Acting Transportation Coordinator, effective June 5, 2019 to on or about December 31, 2019. Stipend of $115 per diem. Coverage for employee #2717.

C.11. Employment for the 2019-2020 School Year

RESOLVED, upon recommendation from the Superintendent that the Board of Education approves the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education The Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq., if applicable Staff members shall be paid in accordance with provisions in their collective bargaining agreement and/or in accordance with a schedule provided to all employees prior to the beginning of the contract or school year.

Name

Position/PCR

Location

Degree

Step

Salary

Effective Date

Discussion

Scott Vaglio

Spanish Teacher

02-33-22/aej

MS

MA

8-10

$70,582

8/28/2019 - 6/30/2020

Replacing employee #3291

C.12. Special Education Service Providers’ List

RESOLVED, that the Board of Education approves the list of special education service providers for the upcoming 2019-2020 school year, dated May 31, 2019.

C.13. Leave Request

RESOLVED, that the Board of Education approves the following leave requests:

Employee ID

Paid/Unpaid

#2717

FMLA (Intermittent) - 6/5/2019 through on or about 10/24/2019 (paid)

Extended Leave (Intermittent) 10/25/2019 through on or about 12/31/2019 (paid)

XIII. Unfinished Business

N/A

XIV. New Business

● Payment in Lieu of Taxes (PILOT) Programs

XV. Public Commentary (any topic)

XVI. Executive Session

● At 8:18 p.m. Mrs. DiMaggio moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss:

specific prospective or current employees unless all who could be adversely affected request an open session

Action will not be taken upon return to public session;

the length of the meeting is anticipated to be approximately 60 minutes; and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Mr. Franco and approved by unanimous voice vote.

On motion by Mrs. DiMaggio, seconded by Mrs. Zohn, the Board reconvened in open session at 10:14 p.m.

XVII. Adjourn

On motion by Mrs. DiMaggio, seconded by Mrs. Zohn, the meeting was adjourned at

10:15 p.m.

Minutes submitted by,

Patricia Leonhardt

Board Secretary