Minutes for April 24, 2018

Skip Navigation
Archived Minutes

A regular business meeting of the Board of Education was held this day at the Warren Middle School, 100 Old Stirling Road.. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by Board President

David Brezee.

Open Public Meeting Statement – Mr. Brezee read the following statement:

Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on January 8, 2018. This notice was on that date was posted on the Courier News, and TAP into Warren, all in accordance with the requirements of the Open Public Meetings Act.”

II. Pledge of Allegiance – Mr. Brezee led the assembly in the Pledge of Allegiance.

III. Roll Call

Present: Paige Albano, Christian Bellmann, Lisa DiMaggio, Andrea Freijomil,

Jeannine Sarosy, Ayanna Taylor-Venson, Patricia Zohn,and David Brezee

Absent:

Also Present: Dr. Matthew Mingle, Superintendent, and Patricia Leonhardt, Board Secretary, and members of the public and press.

Ilana Goldstein arrived at 7:02 p.m.

IV. Minutes

Mrs. DiMaggio moved the following:

RESOLVED, that the Board of Education approves the public and private session minutes of the April 9, 2018 Board Meeting.

The motion was seconded by Mrs. Freijomil and approved by 8-0 roll-call vote.

V. Correspondence and Information

Dr. Mingle reported on one piece of correspondence.

· HIB Information

Total # of Investigations:

5

Total # of Determined Bullying Incidents:

0

VI. President's Remarks - Mr. David Brezee

Mr. Brezee welcomed all and invited everyone to review the student artwork hanging in the library.

Mr. Brezee thanked the Mt. Horeb PTO for its donation (motion B.9.).

VII. Superintendent’s Remarks - Dr. Matthew Mingle

Dr. Mingle also welcomed all.

Dr. Mingle then read a prepared statement regarding some purported behaviors on Friday, April 20th and the district’s response.

Dr. Mingle referenced motion A.2., the proposed updated 2018-2019 Calendar.

Dr. Mingle referred to the budget and the upcoming meeting with the Township Committee.

Lastly, Dr. Mingle called attention to Central School’s Autism Awareness program as well as the Middle School’s program given by Holocaust Survivor Erwin Ganz.

VIII. Presentations

● Warren Middle School Student Presentation - Various student groups from the Warren Middle School provided the board with a sampling of its work.

● Public Hearing - 2018-2019 Budget - Dr. Mingle and Mrs. Leonhardt provided an overview of the district’s budget.

● Quarter 3 Goals Update - Dr. Mingle provided an overview of goals’ progress.

IX. Discussion

● Tuition Program - Board members were given an opportunity to ask questions regarding the proposal.

X. Committee Reports

● Curriculum & Technology - Mrs. DiMaggio reported on the evening’s meeting which discussed the 8th grade Language Arts curriculum.

● Finance/Operations/Security - Mrs. Freijomil reported on the meeting which discussed the Safety Grant, Middle School Wellness room, End of Year monies and the Capital Improvement Plan.

XI. Public Commentary (agenda items only)

Note on public input at BOE meetings: Board Policy #9322, adopted on January 21, 2013, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

  1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
  2. Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
  3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
  4. All statements shall be directed to the presiding officer—no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

● Heather Silver, Quail Run, referenced Dr. Mingle’s comments regarding April 20th.

● Leanne Wellerding, Mt. Horeb Rd, also referenced the April 20th events and follow up.

XII. Items for Board Consideration/Action

Mrs. Zohn discussed the proposed 2018-2019 calendar (motion A.2.).

Mrs. Zohn and Mrs. Sarosy asked for a separate vote on motion B.6.

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil the consent items A.1., and A.2., B.1., through B.5., B.7., through B.9. and C.1., through C.5., were approved by a 9-0 roll-call vote.

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil the consent item B.6., was approved by a 7-2 roll-call vote. (Mrs. Sarosy and Mrs. Zohn voted no.)

A. Education

A.1. HIB Report

RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on April 19, 2018.

A.2. 2018-2019 Calendar

RESOLVED, that the Board of Education approves the revised 2018-2019

calendar.

B. Finance/Operations/Transportation

B.1. Payment of Bills

RESOLVED, that the Board of Education approves the payment of bills for the month of April 2018 in the amount of $3,999,934.74.

B.2. Board Secretary's and Treasurer's Report

WHEREAS, the Board of Education has received the report of the secretary for the month of March, 2018;

WHEREAS, this report shows the following balances on March 31, 2018

FUND

CASH BALANCE

APPROPRIATION BALANCE

FUND BALANCE

(10) General Current Expense Fund

$10,817,147.97


$990,303.32

(11) Current Expense


$2,024,820.94


(12) Capital Outlay


$1,232,740.53


(13) Special Schools


$12,215.47


(20) Special Revenue Fund

($13,902.32)

$24,180.81

$0.00

(30) Capital Projects Fund

$104,711.05

$0.00

$297,136.05

(40) Debt Service Fund

$0.00

$0.00

$0.00

TOTAL

$10,907,956.70

$3,293,957.75

$1,287,439.37

WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it

RESOLVED, the Board of Education accepts the above reference reports and certifications and be it

FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.

B.3. Budget Transfers for Month of March 2018

RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:


TO:


FROM:



1.

11-000-223-500-035-04-00

Staff Training - Other Purchase Services - MHS

11-000-223-580-035-04-00

Workshops & Travel - MHS

$199

2.

11-000-261-610-033-09-07

Maintenance Supplies - MS

11-000-261-420-033-09-07

Maintenance Repairs - MS

$1,275

3.

11-000-263-420-00-09-00

Grounds-Repairs & Maintenance Svcs.

11-000-262-610-000-09-00

Building Supplies - Maintenance

$7,500

4.

11-000-266-300-000-09-00

Security - Purchased Technical Services

11-000-261-100-000-09-00

Salaries - Maintenance

$6,436

5.

11-000-266-610-000-09-02

Security - District - Supplies

11-000-262-621-030-09-03

Heat - CS

$14,200

6.

11-000-266-610-000-09-02

Security - District - Supplies

11-000-262-621-033-09-07

Heat - MS

$14,200

7.

11-000-266-610-000-09-02

Security - District - Supplies

11-000-270-610-000-10-00

Transportation - General Supplies

$6,903

8.

11-000-266-610-033-09-07

Security - Supplies - MS

11-000-261-100-000-09-00

Salaries - Maintenance

$3,500

9.

11-000-270-512-033-07-00

Field Trip Transportation - MS

11-000-270-515-000-10-00

Special Ed Transportation (Jointure)

$800

10.

11-209-100-106-040-05-00

Salaries - SEED Aides - ALT

11-000-217-106-040-05-02

Salaries - Extraordinary Paras - ALT

$7,932

11.

11-213-100-106-030-03-00

Salaries - RC Aides - CS

11-000-217-106-030-03-02

Salaries - Extraordinary Paras - CS

$12,210

12.

11-213-100-106-040-05-00

Salaries - RC Aides - ALT

11-000-217-106-040-05-02

Salaries - Extraordinary Paras - ALT

$8,727

13

11-213-100-106-050-06-00

Salaries - RC Aides - WS

11-000-217-106-050-06-02

Salaries - Extraordinary Paras - WS

$10,739

14.

11-402-100-500-033-07-00

Sports - Purchased Services

11-402-100-600-033-07-00

Sports Supplies

$600

15.

12-000-266-730-000-09-00

Security - Equipment

12-000-263-730-000-09-00

Grounds - Equipment

$2,048

16.

13-422-100-500-035-00-00

Summer Fun - Other Purchased Services - MHS

13-422-100-610-040-00-00

Summer Fun - Supplies - ALT

$350

B.4. Travel Approval

Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.

Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:

Name

School

Workshop/ Conference

Location

Month/Yr

Cost

Matthew Mingle

BOE

NJSBA Workshop 2018

Atlantic City

Oct 2018

$935

Patricia Leonhardt

BOE

NJSBA Workshop 2018

Atlantic City

Oct 2018

$927

William Kimmick

BOE

NJSBA Workshop 2018

Atlantic City

Oct 2018

$941

All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.

B.5. NJSIG - ERIC North Sub-Fund Application for Safety Grant Program

RESOLVED, the Board of Education approves the submission of a grant application for the Safety Grant Program through the New Jersey School Insurance Group’s ERIC North Sub-Fund for the qualified purposes of offsetting the cost of Universal Power Supply units. These units are to be purchased to support communication in each of the district’s five school in the event of a power outages. The grant monies, in the amount of $8,483.93, are for the period of July 1, 2018 to June 30, 2019.

B.6. Adoption of 2018-2019 Warren Township School District Budget

RESOLVED, the Board of Education adopts the 2018-2019 Warren Township School District Budget as approved by the Executive County Superintendent of Schools for Somerset County.

The budget includes sufficient funds to provide curriculum and instruction which will enable all students to achieve the Core Curriculum Content Standards and is in compliance with N.J.S.A. 18A and N.J.A.C Title 6 and 6A.

2018-2019 Warren Township School District Budget

Appropriations:



Revenue:


Fund 10





Operating Budget

$42,196,997


State Aid: General Fund

$1,504,714

Transfer to Charter Schools

$55,278


Tax Levy: General Fund

$40,178,034

Deposit to Capital Reserve

$100,500


Other Revenues

$562,157

Capital Outlay

$139,347


Fund Balance

$459,000

Summer School

$256,783


Withdrawal from Emergency Reserves

$45,000

TOTAL

$42,748,905



$42,748,905






Fund 20





Special Revenue Appropriations

$414,682


Grants: Federal, State and Local

$414,682






Fund 40

$0


Fund 40

$0

FURTHER RESOLVED, per NJAC 6A:23B-1.2(b), the budget provides for a maximum expenditure amount that may be allotted for travel and expense reimbursement. The 2018-2019 budget includes a maximum travel appropriation of $128,550. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded, and be it

FURTHER RESOLVED, a Board of Education may, and this Board does, establish, for regular district business travel only, an annual school year threshold of $1,500 per staff member where prior Board approval shall not be required for regular business travel, and be it

FURTHER RESOLVED, the Board of Education hereby authorizes the Superintendent and Business Administrator to implement the 2018-2019 budget as hereby approved.

B.7. Dealaman Bus Services Contract Renewal for 2018-2019

RESOLVED, that the Board of Education approves the renewal of the transportation contracts for the 2018-2019 school year with Dealaman Bus Services of Warren, NJ. Renewed routes increased by 1.25%, which is below state approved CPI of 1.51%. The details are as follows:

Multi Contract #

Renewal #

2018-2019 Cost

1

24

$236,388.80

2

20

$78,050.34

4

7

$33,754.96

5

20

$153,593.22

6

19

$41,993.70

7

18

$70,905.49

8

10

$142,888.42

9

16

$18,237.71

10

15

$28,276.63

11

14

$54,663.02

12

13

$48,139.81


TOTAL

$906,892.10

B.8. Tax Payment Schedule for 2018-2019 School Year

RESOLVED, that the Board of Education approves the following tax payment schedule for 2018-2019 from the Township of Warren:

July 2, 2018

$700,000

January 2, 2019

$3,348,170

July 16, 2018

$700,000



August 1, 2018

$700,000

February 1, 2019

$3,348,170

August 15, 2018

$1,000,000



September 4, 2018

$2,000,000

March 1, 2019

$3,348,170

September 17, 2018

$2,000,000



October 1, 2018

$4,329,673

April 1, 2019

$3,348,170

November 1, 2018

$4,329,672

May 1, 2019

$3,348,170

December 3, 2018

$4,329,672

June 3, 2019

$3,348,167



Total

$40,178,034

B.9. Donation Acceptance - Mt. Horeb School PTO

RESOLVED, that the Board of Education accepts, with gratitude, a donation from the Mt. Horeb School PTO of two speakers and one stage snake for the All Purpose Room, with an approximate value of $1,730.

C. Personnel/Student Services

C.1. Employment for the 2017-2018 School Year

RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2017-2018 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq.”

a. Antonio Alberto, .5 Evening Custodian, Warren Middle School, at an annual salary of $18,200 (prorated), effective May 1, 2018 through June 30, 2018, pending successful completion of final employment testing. (Mr. Alberto replaces Mrs. Stefanikova).

b. Eileen Sebor, .5 Multi-Duty Paraprofessional, Warren Middle School, at an annual salary of $9,233 (prorated), effective May 1, 2018 through June 30, 2018. (Mrs. Sebor replaces Ms. Buzby).

c. Tara Vieira, .5 French Teacher, Warren Middle School, MA, Step 1 of the 2017-2018 salary guide, $31,603 (prorated), effective on or about April 25, 2018 through June 30, 2018, pending successful completion of pre-employment steps. (Mrs. Vieira will be replacing Mrs. Gower.)

d. Dennis Lamson, .5 Physical Education Teacher, Warren Middle School, BA Step 1 of the 2017-2018 salary guide, $28,730 (prorated), effective May 1, 2018 through June 30, 2018. (Mr. Lamson will be replacing Ms. Buzby.)

C.2. Additional Hours

RESOLVED, that the Board of Education approves the following additional hours:

a. Karen Balich, to accompany Student #8281299312 to After School clubs, starting October 3, 2017, at an additional cost not to exceed $5,025. (This motion supersedes the previous motion from October 16, 2017.)

C.3. Family Leave Request

RESOLVED, that the Board of Education approves the following:

a. Employee #0547 for intermittent leave (unpaid according to legal and contractual entitlement), under FMLA/NJFLA, from on or about April 16, 2018 though on or about June 30, 2018.

b. Employee #0547 for leave (paid according to legal and contractual entitlement), under FMLA, from April 19, 2018 through April 20, 2018.

c. Employee #0547 for leave (paid according to legal and contractual entitlement), under FMLA, from April 25, 2018 though on or about May 9, 2018.

d. Employee #1500 for leave (paid according to legal and contractual entitlement), under FMLA, from on or about June 8, 2018 through on or about June 25, 2018.

C.4. Retirement/Resignation

RESOLVED, that the Board of Education approves the retirement/resignations of the following staff:

a. Ashley Militch, District Data Manager, Warren Township School District, for the purpose of resignation, with appreciation for her 4 years of service to the Warren Township students, effective May 31, 2018. (This motion supersedes the previous motion from March 19, 2018.)

b. Mary Pat Forenza, Spanish Teacher, Warren Middle School, for the purpose of retirement, with appreciation for her 17 years of service to the Warren Township students, effective June 30, 2018.

c. Katherine Zaleski, Library Media Specialist, Woodland School, for the purpose of resignation, with appreciation for her 4 years of service to the Warren Township students, effective June 30, 2018.

d. Elizabeth Guerin, Paraprofessional, Warren Middle School, for the purpose of resignation, with appreciation for her 16 years of service to the Warren Township students, effective June 30, 2018.

e. Kristen Nardiello, .8 Social Worker, Woodland School, for the purpose of resignation, with appreciation for her 4 years of service to the Warren Township students, effective June 20, 2018.

C.5. Transfer/Change in Assignment

RESOLVED, that the Board of Education approves the transfer/change in

assignment of the following district staff:

a. Ashley Militch, from 1.0 FTE District Data Manager, Warren Township School District, at an annual salary of $63,958 to 0.8 FTE District Data Manager, Warren Township Schools District, at an annual salary of $51,166 (prorated), effective May 1, 2018 through May 31, 2018.

b. Danielle Buzby, from 0.5 FTE Multi-Duty Paraprofessional and 0.5 FTE Health and Physical Education Teacher, Warren Middle School, to 1.0 FTE Health and Physical Education Teacher, Warren Middle School, Step 4-5 of the 2017-2018 salary guide, $60,040 (prorated), effective May 1, 2018 through June 30, 2018. (Ms. Buzby will be replacing Debra Granrath. This motion supersedes the previous motion from March 19, 2018.)

XIII. Unfinished Business

● Middle School Wellness Room - Mrs. Sarosy asked a question regarding the effect of the project on existing programs.

XIV. New Business

● School Resource Officer - The board discussed the topic and associated options.

On motion by Mr. Brezee, seconded by Mrs. Taylor, a motion requesting that the Board of Education pursue a Safety Resource Officer for the Warren Township School District per the proposal (four days a week) for the remainder of 2017-2018 school year, at no district cost, failed by a 4-5 roll-call vote. (Mrs. Albano, Mrs. DiMaggio, Mrs. Taylor and Mr. Brezee voted in favor. Mr. Bellmann, Mrs. Freijomil, Mrs. Goldstein, Mrs. Sarosy and Mrs. Zohn voted no.)

XV. Public Commentary (any topic)

Note on public input at BOE meetings: Board Policy #9322, adopted on January 21, 2013, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

  1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
  2. Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
  3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
  4. All statements shall be directed to the presiding officer—no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

N/A

XVI. Executive Session

At 8:43 p.m. Mrs. DiMaggio moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss:

specific prospective or current employees unless all who could be adversely affected request an open session; and

protection of public safety and property and/or investigations of possible violations or violations of law

Action will not be taken upon return to public session;

the length of the meeting is anticipated to be approximately 30 minutes; and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Mr. Bellmann and approved by unanimous voice vote.

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil, the Board reconvened in open session at 9:30 p.m.

XVII. Adjourn

On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil, the meeting adjourned at

9:31 p.m.

Minutes submitted by,

Patricia Leonhardt

Board Secretary