Minutes for May 21, 2018
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A regular business meeting of the Board of Education was held this day at the Warren Middle School, 100 Old Stirling Road.. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 7:02 p.m. by Board President
David Brezee.
Open Public Meeting Statement – Mr. Brezee read the following statement:
Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on January 8, 2018. This notice was on that date was posted on the Courier News, and TAP into Warren, all in accordance with the requirements of the Open Public Meetings Act.”
II. Pledge of Allegiance – Mr. Brezee led the assembly in the Pledge of Allegiance.
III. Roll Call
Present: Christian Bellmann, Lisa DiMaggio, Andrea Freijomil, Ilana Goldstein, Jeannine Sarosy, Ayanna Taylor-Venson, Patricia Zohn and David Brezee
Absent: Paige Albano
Also Present: Dr. Matthew Mingle, Superintendent, and Patricia Leonhardt, Board Secretary, and members of the public and press.
IV. Minutes
Mrs. DiMaggio moved the following:
RESOLVED, that the Board of Education approves the public and private session minutes of the May 7, 2018 Board Meeting.
The motion was seconded by Mrs. Goldstein and approved by 6-0-2 roll-call vote.
(Mrs. Freijomil and Mrs. Taylor-Venson abstained.)
V. Correspondence and Information
· HIB Information
|
Total # of Investigations: |
1 |
Total # of Determined Bullying Incidents: |
1 |
VI. ANNUAL ADOPTIONS
On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil, the Annual Adoption was approved by a 8-0 roll-call vote.
1. Milk Provider for the 2018-2019 School Year
RESOLVED, that the Board of Education approves Cream-O-Land Dairy as the provider for the 2018-2019 school year. The cost of milk will be $.25, juice will be $.25 and water
(8 oz.) will be $.30.
VII. President's Remarks - Mr. David Brezee
Mr. Brezee welcomed all and reminded all of Summer Fun’s June 1st registration deadline.
Mr. Brezee called attention to motion B.5., thanking Isolda Tsapok for the donation totaling $1,000 to Woodland School.
Mr. Brezee referred to the recent Township Committee meeting at which Dr. Mingle and Mrs. Leonhardt discussed the 2018-2019 school budget and Central School 4th Graders donated a first aid kit.
Mr. Brezee announced that the Board of Education retreat is scheduled for July 16th at 4 pm.
Mr. Brezee reminded board members of the Superintendent Evaluations deadlines.
Mr. Brezee reminded all that the board will have three seats on the November ballot.
Lastly, Mr. Brezee congratulated Dr. Mingle on his election to ASCD Board of Directors.
VIII. Superintendent’s Remarks - Dr. Matthew Mingle
Dr. Mingle welcomed all and outlined the awards to be presented.
IX. Presentations
● Excellence in Education Award Recipients - The awards were presented by the respective principals as follows:
○ Mt. Horeb School - Mark Weber
○ Woodland School - Amanda McGrath
○ Angelo L. Tomaso School - Barbara Pellicano
○ Central School - Laura Rodaman
○ Middle School - Cynthia Cassidy
● Retiree Recognition - Each principal honored the retirees from their building.
● Special Recognition - Grade 8 History Trip - Middle School Principal George Villar honored the 8th Grade History Trip organizers on its award from the Somerset County Cultural and Heritage Commission.
● Warren Middle School Student Achievement Awards - Middle School Principal honored Middle School students on their achievements.
The meeting adjourned for a 10 minute recess.
X. Discussion
● Capital Improvement Plan - The board asked multiple questions regarding the financing of and planning for capital projects, to which administration and financial advisor Mary Lyons responded.
Mrs. Sarosy left the meeting at 9:00 p.m.
XI. Committee Reports
● Personnel Committee - Mrs. Zohn reported on the review of updated job descriptions.
● Curriculum/Communication/Technology Committee - Mrs. DiMaggio reported on the evening’s meeting which reviewed selected policies, reviewed the REACH curriculum and discussed field trips.
● Watchung Hills Regional Municipal Alliance Committee - Mrs. DiMaggio reported on the meeting which discussed upcoming activities.
XII. Public Commentary (agenda items only)
Note on public input at BOE meetings: Board Policy #9322, adopted on January 21, 2013, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:
- A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
- Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
- No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
- All statements shall be directed to the presiding officer—no participant may address or question Board members individually.
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
N/A
XIII. Items for Board Consideration/Action
On motion by Mrs. DiMaggio, seconded by Mrs. Freijomil the consent items A.1. through A.4., B.1. through B.11., and C.1., through C.12., were approved by a 7-0 roll-call vote.
A. Education
A.1. HIB Report
RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on May 17, 2018.
A.2. Out of Zone Request
RESOLVED, that the Board of Education approves the out of zone request for the following student:
a. Student #9155753012, Grade 5, to remain at Central School for the remainder of the 2017-2018 school year. The student is moving to a neighboring town. The district will not be responsible for transportation.
A.3. Home Instruction
RESOLVED, that the Board of Education approves up to 10 hours per week of home instruction for Student #5687900216, beginning May 21, 2018, at a rate of $50 per hour, at a cost not to exceed $2,700.
A.4. Home Instruction
RESOLVED, that the Board of Education approves up to 10 hours per week of home instruction for Student #9929595022, beginning on May 9, 2018, at a rate of $50 per hour, at a cost not to exceed $3,500.
B. Finance/Operations/Transportation
B.1. Payment of Bills
RESOLVED, that the Board of Education approves the payment of bills for the month of May 2018 in the amount of $3,906,560.00.
B.2. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the report of the secretary for the month of April, 2018;
WHEREAS, this report shows the following balances on April 30, 2018:
|
FUND |
CASH BALANCE |
APPROPRIATION BALANCE |
FUND BALANCE |
|
(10) General Current Expense Fund |
$10,526,487.00 |
$990,303.32 |
|
|
(11) Current Expense |
$1,918,908.89 |
||
|
(12) Capital Outlay |
$200,313.51 |
||
|
(13) Special Schools |
$11,620.47 |
||
|
(20) Special Revenue Fund |
$22,999.12 |
$25,869.75 |
$0.00 |
|
(30) Capital Projects Fund |
$104,711.05 |
$0.00 |
$297,136.05 |
|
(40) Debt Service Fund |
$0.00 |
$0.00 |
$0.00 |
|
TOTAL |
$10,654,197.17 |
$2,156,712.62 |
$1,287,439.37 |
WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.3. Budget Transfers for Month of April 2018
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:
|
TO: |
FROM: |
||||
|
1 |
11-000-223-500-035-04-00 |
Staff Training - Other Purchased Services - MHS |
11-000-223-580-035-04-00 |
Workshops & Travel - MHS |
$30 |
|
2 |
11-000-261-610-030-09-03 |
Maintenance Supplies - CS |
11-000-261-420-050-09-06 |
Maintenance Repairs - WS |
$1,000 |
|
3 |
11-000-261-610-033-09-07 |
Maintenance Supplies - MS |
11-000-261-420-050-09-06 |
Maintenance Repairs - WS |
$2,000 |
|
4 |
11-000-261-610-035-09-04 |
Maintenance Supplies - MHS |
11-000-261-420-050-09-06 |
Maintenance Repairs - WS |
$3,000 |
|
5 |
11-000-261-610-040-09-05 |
Maintenance Supplies - ALT |
11-000-261-420-050-09-06 |
Maintenance Repairs - WS |
$2,000 |
|
6 |
11-000-266-100-000-00-00 |
Salaries - Security |
11-000-262-100-000-09-16 |
Summer Maintenance Workers |
$4,500 |
|
7 |
11-000-270-512-035-04-00 |
Field Trip Transportation - MHS |
11-000-270-515-000-10-00 |
Special Ed Transportation (Jointure) |
$300 |
|
8 |
11-204-100-500-033-08-00 |
LLD - Other Purchased Services - MS |
11-190-100-500-033-12-00 |
Other Purchased Services - Curriculum - MS |
$15 |
|
9 |
11-230-100-101-033-07-00 |
Salaries - Basic Skills Teachers - MS |
11-213-100-101-030-03-00 |
Salaries - RC Teachers - CS |
$40 |
|
10 |
11-230-100-610-030-12-03 |
Basic Skills - Supplies - CS |
11-190-100-500-030-12-00 |
Other Purchased Service - Curriculum - CS |
$4,550 |
|
11 |
11-230-100-610-035-12-04 |
Basic Skills - Supplies - MHS |
11-190-100-500-035-12-00 |
Other Purchased Services - Curriculum- MHS |
$1,070 |
|
12 |
11-230-100-610-035-12-04 |
Basic Skills - Supplies - MHS |
11-190-100-500-040-12-00 |
Other Purchased Services - Curriculum - ALT |
$1,190 |
|
13 |
11-230-100-610-040-12-05 |
Basic Skills - Supplies - ALT |
11-190-100-500-040-12-00 |
Other Purchased Services - Curriculum - ALT |
$3,650 |
|
14 |
11-230-100-610-050-12-06 |
Basic Skills - Supplies - WS |
11-190-100-500-050-12-00 |
Other Purchased Services - Curriculum - ALT |
$3,200 |
|
15 |
12-000-266-730-000-09-00 |
Security - Equipment |
11-000-262-621-050-09-06 |
Heat - Woodland School |
$10,420 |
|
16 |
12-120-100-730-050-06-00 |
Instructional Equipment - Woodland |
11-000-291-270-000-00-00 |
Health Benefits |
$29,905 |
|
17 |
12-130-100-730-033-07-00 |
Instructional Equipment - Middle |
11-000-291-270-000-00-00 |
Health Benefits |
$18,000 |
|
18 |
13-422-100-500-035-00-00 |
Summer Fun - Other Purchased Services - MHS |
13-422-100-500-040-00-00 |
Summer Fun - Other Purchased Services - ALT |
$50 |
|
19 |
13-422-100-500-035-00-00 |
Summer Fun - Other Purchased Services - MHS |
13-422-100-610-040-00-00 |
Summer Fun - Supplies - ALT |
$545 |
B.4. Travel Approval
Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.
Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:
|
Name |
School |
Workshop/ Conference |
Location |
Month/Yr |
Cost |
|
Max Achtau |
MS |
NJPSA Fall Conf. |
Long Branch |
Oct 2018 |
$292 |
|
Patricia Leonhardt |
District |
Hiring, Recruitment, Replacements and the Law |
Monroe |
May 2018 |
$162 |
All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.
B.5. Donation - Isolda Tsapok
RESOLVED, that the Board of Education accepts, with gratitude, a donation totaling $1,000 to Woodland School from Isolda Tsapok.
B.6. 2018-2019 Custodial Charges for Building Usage
RESOLVED, that the Board of Education approves the following rates for the billing of custodial charges for the groups that use our buildings:
● Straight time $34.00 per hour
● Time and a half $51.00 per hour
● Double time $68.00 per hour
B.7. Grant – Child Assault Prevention
RESOLVED, that the Board of Education approves the submission of the grant application to the New Jersey Child Assault Prevention Program. If awarded, district share to be 30%, estimated to be $1,149.
B.8. Copy Machine Purchase
RESOLVED, that the Board of Education approves the purchase of two copy machines, at a cost of $22,499 each, for a total of $44,998, from Atlantic Tomorrow's Office of Freehold, NJ. The district will be purchasing Savin MP9003SP copiers with 3 hole punch capability. This purchase is covered by NJ State Contract A40467.
B.9. Agreement with Oxford Township Board of Education
RESOLVED, that the Board of Education approves a Shared Services Agreement between the Oxford Township Board of Education and the Warren Township Board of Education, dated May 21, 2018 through June 19, 2018, whereby the Oxford Township Board of Education will pay the Warren Township Board of Education $55 per hour for the provision of home instruction for Student #5687900216, at a weekly cost not to exceed $550 and an approximate total cost of $2,970.
B.10. Bus Purchase Approval
RESOLVED, that the Board of Education approves the purchase of a Thomas 24 passenger bus, from H.A. DeHart Son, Inc, at a total cost of $58,300.66. Purchase is through Hunterdon County Educational Services Commission bid #HCESC-Trans 17-01b.
B.11. Joint Transportation Agreements
RESOLVED, that the Board of Education authorizes Joint Transportation Agreements for the 2018-2019 school year as follows:
● Somerset County Educational Services Commission - administrative fee of 4%
● Union County Education Services Commission - administrative fee of 4%
● Educational Services Commission of New Jersey - administrative fee of 6%
C. Personnel/Student Services
C.1. Employment for the 2017-2018 School Year
RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2017-2018 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq.”
a. Maria Alvarado, Night Custodian, Central School, at an annual salary of $45,000 (prorated) effective May 22, 2018 through June 30, 2018, pending successful completion of pre- employment testing.
C.2. Employment for the 2018-2019 School Year
RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2018-2019 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq.”
- Lauralee Dupper, Transportation Monitor, Warren Township Schools, 6 hours per day, at a salary of $15,746, effective September 1, 2018 through June 30, 2019.
- Antonio Alberto, Part-time Night Custodian, Warren Middle School, at an annual salary of $15,166.67 effective July 1, 2018 through June 30, 2019. (This motion supersedes previous motion from May 7, 2018 agenda.)
- Maria Alvarado, Night Custodian, Central School, at an annual salary of $45,000 effective July 1, 2018 through June 30, 2019.
C.3. Substitute Teachers
RESOLVED, that the Board of Education approves the following to be appointed as substitute teachers for the 2017-2018 school year:
a. Genevieve Girvan
C.4. Family Leave Request
RESOLVED, that the Board of Education approves the following:
a. Employee #2496 for leave (paid according to legal and contractual entitlement), under FMLA from on or about May 31, 2018 through on or about June 15, 2018.
b. Employee #3049 for leave (paid and unpaid according to legal and contractual entitlement), under FMLA from April 24, 2018 through on or about May 25, 2018. (This motion supersedes previous motion from May 7, 2018 agenda.)
C.5. Appointment of 2018-2019 Summer Fun Certificated Staff
RESOLVED, that the Board of Education approves the list of Summer Fun certificated staff dated May 17, 2018, at the following hourly rates:
a. Teachers and Guidance Counselors - $42.50
b. Speech Teachers - $72.50
c. Substitute Teachers - $17
d. Nurse and Substitute Nurse - $42.50
C.6. Appointment of 2018-2019 Summer Fun Paraprofessional Staff
RESOLVED, that the Board of Education approves the list of Summer Fun paraprofessionals dated May 17, 2018.
C.7. Job Descriptions
RESOLVED, that the Board of Education approves the following job descriptions:
- After School Activities Coordinator
- Athletics Coordinator
C.8 Rescind Resignation Approval
RESOLVED, that the Board of Education approves rescinding the resignation of Lauralee Dupper, Bus Monitor, Warren Township Schools.
C.9. Additional Hours
RESOLVED, that the Board of Education approves the additional hours for Lisa Pravato to accompany Student #1316551903, to Band for 2 hours on May 22, 2018, at a cost not to exceed $55.
C.10. Appointment of Certificated Staff for the 2018-2019 School Year RESOLVED, that the Board of Education approves the list of certificated staff
employment, dated May 17, 2018 for the 2018-2019 school year.
C.11. Summer Employees
RESOLVED, that the Board of Education approves the list of summer employees for both the Buildings and Grounds and Transportation Departments, dated May 17, 2018.
C.12. Custodial Substitute
RESOLVED, that the Board of Education approves the following as a Substitute Custodian for the 2018-2019 school year at the approved substitute custodian pay rate.
- Jamad Tyler
- Huanda Almonte
XIV. Unfinished Business
N/A
XV. New Business
● Norms for Board Consideration - After board discussion regarding the proposed change to the Norms for Board Communication, Mrs. Zohn made the following motion:
RESOLVED, that the Board of Education adopts the Norms for Board Communication as modified and presented.
Seconded by Mr. Bellmann, the motion was approved by a 7-0 roll-call vote.
XVI. Public Commentary (any topic)
Note on public input at BOE meetings: Board Policy #9322, adopted on January 21, 2013, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:
- A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
- Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
- No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
- All statements shall be directed to the presiding officer—no participant may address or question Board members individually.
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
● Johannes Wellerding, Middle School Student, read a letter regarding acceptance of all people.
XVII. Adjourn
On motion by Mrs. DiMaggio, seconded by Mrs. Goldstein, the meeting adjourned at
9:23 p.m.
Minutes submitted by,
Patricia Leonhardt
Board Secretary
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