Warren Township Schools: Minutes for August 8, 2016

Minutes for August 8, 2016 Archived Minutes

A regular business meeting of the Board of Education was held this day at the Warren Middle School, 100 Old Stirling Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Board President Tia Allocco.

Open Public Meeting Statement – Mrs. Allocco read the following Statement:

Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on January 5, 2016. This notice was on that date posted on the bulletin board in the Township Office, mailed to the Courier News and the Echoes Sentinel, and TAP into Warren, and filed with the Township Clerk of the Township of Warren, all in accordance with the requirements of the Open Public Meetings Act.”

II. Pledge of Allegiance – Mrs. Allocco led the assembly in the Pledge of Allegiance.

III. Roll Call

Present: Paige Albano, Len deMontagnac, Andrea Freijomil, Kathy Helewa, and Tia Allocco

Absent: Celeste Campos and Jim Sena

Also Present: Dr. Matthew Mingle, Superintendent, Patricia Leonhardt, Board Secretary,

and members of the public and press.

Mrs. DiMaggio and Dr. Schiller arrived at 7:02 P.M, after the motion for acceptance of the minutes.

IV. Minutes

Mrs. Freijomil moved the following:

RESOLVED, that the Board of Education approves the public and private session minutes of June 27, 2016 Board Meeting.

The motion was seconded by Mrs. Albano and approved by 4-0-1 roll-call vote. (Mr. deMontagnac abstained.)

V.Correspondence and Information

· HIB Information

Total # of Investigations:

Total # of Determined Bullying Incidents:

VI. President's Remarks – Tia Allocco

Mrs. Allocco thanked Dr. Mingle for the robust updates he has been providing to the board.

Additionally, she thanked Mr. Kimmick for his hard work in creating the Digital Learning Plan.

VII. Superintendent’s Remarks - Matt Mingle

Dr. Mingle reported on:

The newly required water testing, which the district will process beyond the legal requirements
2016-2017 hiring, with most positions finalized
The Summer Fun Program, which had record enrollment, number of courses offered and revenue.
The Middle School Generator Replacement Project, which is now required to go before the Planning Board.

VIII. Committee Reports

Dr. Schiller reported on the recent Policy Committee, the work product of which is on this evening’s agenda.

Mr. deMontagnac reported on the Finance Committee which discussed the Generator Replacement Project, Capital Improvement Plan, Visitor Management System, Security Action Plan, and water testing.

IX. Discussion

N/A

X. Public Commentary (including opportunity to speak about items for Board Consideration/Action)

Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
All statements shall be directed to the presiding officer—no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

N/A

XI. Items for Board Consideration/Action

Mrs. Helewa requested that item A.2. be pulled for discussion and separate vote.

Mr. deMontagnac asked a question regarding a budget transfer.

On motion by Mrs. Freijomil seconded by Mrs. Helewa the consent items A.1., A.3. and A.4., B.1. through B.4., C.1. through C.4. and D.1., were approved by a 7-0 roll-call vote.

The board then discussed item A.2.

On motion by Mrs. Freijomil seconded by Mrs. Albano the consent item A.2., was approved by 7-0 roll-call vote.

A. Education

A.1. HIB Report

RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on August 4, 2016.

A.2. Board Goals

RESOLVED, that the Board of Education approves the Board Goals for the 2016-2017 school year as follows:

a. Refresh the district mission statement by focusing on the whole child, whole school, and whole community approach to education.

b. Continually create and support an environment where a definition of student achievement and how we measure it empowers the whole child.

c. Establish a clear line of communication to keep all stakeholders fully informed on matters of board business and other district news by maintaining effective board discussions and decision-making processes.

A.3. Digital Learning Plan 2016-2019

RESOLVED, that the Board of Education approves the Digital Learning Plan (2016-2019) for submission to the Somerset County Executive County Superintendent.

A.4. Tuition Out Student

RESOLVED, that the Board of Education approves the out of district placement for Student #6440285665, to Bernards Township Public Schools, beginning September 1, 2016 through June 30, 2017, at a cost not to exceed $63,680.

B. Finance/Operations/Transportation

B.1. Board Secretary's and Treasurer's Report

WHEREAS, the Board of Education has received the TENTATIVE report of the secretary for the month of June 2016;

WHEREAS, this report shows the following tentative balances on June 30, 2016

FUND	CASH BALANCE	APPROPRIATION BALANCE	FUND BALANCE
(10) General Current Expense Fund	$5,671,639.20		$1,046,472.82
(11) Current Expense		$1,378,082.81
(12) Capital Outlay		$23,909.03
(13) Special Schools		$128.16
(20) Special Revenue Fund	($9,756.75)	$19,841.25	$0.00
(30) Capital Projects Fund	$935,340.27	$71,375.36	$1,555,224.63
(40) Debt Service Fund	$0.00	$0.00	($0.29)
TOTAL	$6,597,222.72	$1,493,336.61	$2,601,697.16

WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it

RESOLVED, the Board of Education accepts the above reference reports and certifications and be it

FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.

B.2. Budget Transfers for Month of June 2016

RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:

TO:		FROM:
11-000-213-100-00-02	Nurse - Substitutes	11-120-100-101-00-02	Grade 1-5 - Substitute Teachers	$5,370
11-000-218-105-00-00	Salaries - Guidance Secretary	11-000-218-104-00-00	Salaries - Guidance Counselors	$1
11-000-219-105-00-00	Salaries - CST Secretaries	11-000-219-104-00-00	Salaries - Child Study Team	$1
11-000-221-102-00-00	Salaries - Curriculum Coordinators	11-000-221-105-00-00	Salaries - Curriculum Secretary	$1
11-000-221-176-00-00	Salaries - Math/Literacy Coaches	11-000-221-110-12-00	Curriculum Development - Stipends	$605
11-000-221-600-12-00	Curriculum Supplies	11-000-221-110-12-00	Curriculum Development - Stipends	$1,670
11-000-230-334-01-00	Architect & Engineering Services	11-000-230-100-01-00	Salaries - Admin. - Professional Staff	$4,340
11-000-230-334-01-00	Architect & Engineering Services	11-000-230-331-01-00	Legal Services	$17,800
11-000-240-105-00-00	Salaries - School Secretaries	11-000-240-103-00-00	Salaries- Principals, Deans, Directors	$1
11-000-261-610-09-04	Maintenance Supplies - Mt. Horeb	11-000-261-420-09-03	Maintenance Repairs - Central	$10,055
11-000-261-610-09-07	Maintenance Supplies - Middle	11-000-261-420-09-03	Maintenance Repairs - Central	$13,000
11-000-261-610-09-07	Maintenance Supplies - Middle	11-000-261-420-09-04	Maintenance Repairs - Mt. Horeb	$26,900
11-000-251-890-01-00	Business Office - Miscellaneous	11-000-251-100-01-01	Salaries - Business Office Staff	$5
11-000-291-299-00-00	Sick Day Payout	11-000-291-290-00-01	Medical Return (HB Waiver)	$9,810
11-240-100-101-00-00	Salaries - Bilingual Teachers	11-230-100-101-00-00	Salaries - Basic Skills Teachers	$325
11-240-100-500-12-03	ELL - Other Purchased Services-CS	11-240-100-610-12-07	ELL Supplies - Middle	$135
11-240-100-500-12-07	ELL - Other Purchased Services MS	11-240-100-610-12-07	ELL Supplies - Middle	$30
11-402-100-500-07-00	Sports - Purchased Services	11-402-100-100-07-00	Sports Stipends - Middle	$100
12-000-252-730-00-00	Admin. Info. Technology - Equipment	11-000-100-566-08-01	Tuition - Private - Regular SY	$73,810
12-000-261-730-00-00	Required Maintenance-School Equip.	11-000-100-566-08-01	Tuition - Private - Regular SY	$11,980
12-000-262-730-09-00	Operations & Maint.Equipment	11-000-100-566-08-01	Tuition - Private - Regular SY	$35,100
12-000-266-730-09-00	Security - Equipment	11-000-291-270-00-00	Health Benefits	$297,245
12-130-100-730-07-00	Instructional Equipment - Middle	11-000-291-270-00-00	Health Benefits	$14,285
13-422-100-610-00-00	Summer Fun - Supplies	13-422-100-500-00-00	Summer Fun - Other Purch. Services	$95

B.3. Travel Approval

Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.

Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable: (Updates are reflected in bold.)

Name	School	Workshop/ Conference	Location	Month/Yr	Cost
Patsy Iannacone	CS	NJ International Dyslexia Association Conference	Somerset	Oct 2016	$230
Catherine Lazas	MS	NJ International Dyslexia Association Conference	Somerset	Oct 2016	$232
Linda Yu	MS	NJ International Dyslexia Association Conference	Somerset	Oct 2016	$232
Myranda Shimko	MS	NJ International Dyslexia Association Conference	Somerset	Oct 2016	$233
Jessica Halpern	MS	NJ International Dyslexia Association Conference	Somerset	Oct 2016	$197
Michelle Antonelli	MHS	Conquer Math	Pompton Plains	Oct and Dec 2016, Jan, Feb, and Mar 2017	$762
Barbara LaSaracina	MS	Conquer Math	Pompton Plains	Nov 2016, Jan, and Mar 2017	$462
Mary Ellen Weaver	MS	Conquer Math	Pompton Plains	Nov 2016, Jan, and Mar 2017	$461
Justina Thomson	MS	Conquer Math	Pompton Plains	Nov 2016, Jan, and Mar 2017	$405
Kevin Speckin	MS	Conquer Math	Pompton Plains	Nov 2016, Jan and Mar 2017	$452
Melissa Stoeckel	ALT	Conquer Math	Pompton Plains	Oct and Nov 2016, Jan and Mar 2017	$663
Michelle Cebula	WS	Conquer Math	Pompton Plains	Oct and Nov 2016, Jan and Mar 2017	$615
Linda Yu	MS	Conquer Math	Pompton Plains	Nov 2016, Jan and Mar 2017	$458
Anna Rizzo	MS	Conquer Math	Pompton Plains	Nov 2016, Jan and Mar 2017	$456
Peter Kassalow	MS	Conquer Math	Pompton Plains	Nov 2016, Jan and Mar 2017	$455
Maureen Aronow	MS	Conquer Math	Pompton Plains	Nov 2016, Jan and Mar 2017	$460
Kathy Reynolds	MS	Conquer Math	Pompton Plains	Nov 2016, Jan and Mar 2017	$428
Michele Scott	MS	Conquer Math	Pompton Plains	Nov 2016, Jan and Mar 2017	$482
Paul Duncan	MHS	Conquer Math	Pompton Plains	Oct. and Nov 2016, Jan and Mar 2017	$540
Adam Yenish	WS	Conquer Math	Pompton Plains	Oct. and Nov 2016, Jan and Mar 2017	$601
Mary Beth LeBlond	CS	Conquer Math	Pompton Plains	Oct. and Nov 2016, Jan and Mar 2017	$611
Nancy Andrews	ALT	Conquer Math	Pompton Plains	Oct. and Nov 2016, Jan and Mar 2017	$587
Annabelle Ordner	ALT	Conquer Math	Pompton Plains	Oct. and Nov 2016, Jan and Mar 2017	$579
Brian Kilroy	WS	Conquer Math	Pompton Plains	Oct. and Nov 2016, Jan and Mar 2017	$646
Denise Kennedy	MHS	Identifying Struggling Readers	Somerset	Oct 2016	$230
Karen Marino	ALT	NGSS Workshops	Branchburg	Sept and Nov 2016	$267
Elena Marinello	ALT	NGSS Workshops	Branchburg	Sept and Dec 2016	$264
Nicole Panos	WS	NGSS Workshops	Branchburg	Sept 2016 and Mar 2017	$267
Mary Lynch	ALT	NGSS Workshops	Branchburg	Sept and Dec 2016	$257
Carla Stewart	MHS	NGSS Workshops	Branchburg	Sept and Nov 2016	$266
Laura Rodaman	CS	NGSS Workshops	Branchburg	Oct and Nov 2016	$258
Barbara Pellicano	ALT	NGSS Workshops	Branchburg	Oct 2016 and Jan 2017	$261
Dorothy Stolfi	WS	NGSS Workshops	Branchburg	Oct 2016 and Mar 2017	$268
Andrea McGuire	CS	NGSS Workshops	Branchburg	Oct 2016 and Jan 2017	$267
Meredith Fishelman	MHS	NGSS Workshops	Branchburg	Oct 2016 and Jan 2017	$259
Rebecca Maag	MHS	NGSS Workshops	Branchburg	Oct and Dec 2016	$254
Philip Jones	WS	NGSS Workshops	Branchburg	Nov 2016 and Jan 2017	$250
Rachel Bringuier	CS	NGSS Workshops	Branchburg	Nov 2016 and Jan 2017	$267
Lyndsay Carroll	CS	NGSS Workshops	Branchburg	Nov 2016 and Mar 2017	$265
Beth Maag	CS	NGSS Workshops	Branchburg	Nov 2016 and Mar 2017	$262
Christina DeShields	CS	NGSS Workshops	Branchburg	Dec 2016 Mar 2017	$255
Tyra Lynn Ceccato	CS	NGSS Workshops	Branchburg	Dec 2016 Mar 2017	$268
Anita Brower	CS	NGSS Workshops	Branchburg	Dec 2016 Mar 2017	$258

All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.

B.4. Approval of Engineer

RESOLVED, that the Board of Education approves Page Engineering Consultants for work required for the Middle School Generator Replacement Project, at an hourly rate of $200 per hour, at a cost not to exceed $5,000.

C. Personnel/Student Services

C.1. Employment for the 2016-2017 School Year

RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2016-2017 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq.” (Updates are reflected in bold.)

a. Nicole Ravettina, Speech Therapist, Mt. Horeb School, MA+30, Step 3-4 of the 2016-2017 salary guide, $70,488, effective September 1, 2016 through June 30, 2017.

b. Jessica Nathan, Grade 1 Teacher, Angelo L. Tomaso School, MA, Step 1 of the 2016-2017 salary guide, $62,722, effective September 1, 2016 through June 30, 2017.

c. Stephanie Cohen, Grade 4 Teacher, Central School, MA Step 3-4 of the 2016-2017 salary guide, $64,614, effective September 1, 2016 through June 30, 2017

d. Michelle Wegener, transfer from Grade 1 Teacher to Grade 4 Teacher, Angelo L. Tomaso School, effective September 1, 2016 through June 30, 2017.

e. Jennifer Pote, Leave Replacement Teacher, Angelo L. Tomaso School, MA, Step 2 of the 2016-2017 salary guide, $63,668 (prorated), effective September 1, 2016 through on or about December 2, 2016. (She will be LRT for Employee #2951.)

f. Kristina Traynor, Kindergarten Teacher, Woodland School, BA+15, Step 3-4 of the 2016-2017 salary guide, $61,677, effective September 1, 2016 through June 30, 2017.

g. David Dante, Jr., Transportation Driver, District, 5 hours per day, $18 per hour, at an annual salary of $16,200, effective September 1, 2016 through June 30, 2017.

C.2. Substitute Teacher

RESOLVED, that the Board of Education approves the following to be appointed as substitute teacher for the 2016-2017 school year:

a. Diane Foster

C.3. Movement on the Guide

RESOLVED, that the Board of Education approves the following staff for amended placements on the 2016-2017 salary guide: (Updates are reflected in bold.)

a. Michelle Antonelli, with congratulations, for movement from MA to MA+15, effective September 1, 2016.

b. Donna Bardy, with congratulations, for movement from MA+15 to MA+30, effective September 1, 2016.

c. Christine Rzasa, with congratulations, for movement from MA+30 to MA+45, effective September 1, 2016.

d. Lindsey Schreck, with congratulations, for movement from BA+15 to MA, effective September 1, 2016.

e. Nicole Panos, with congratulations, for movement from MA+30 to MA+45, effective September 1, 2016.

C.4. Resignation

RESOLVED, that the Board of Education approves the resignation of the following staff:

a. Shannon O’Shea, World Language Teacher, Woodland School, for the purpose of resignation with appreciation for her 13 years of service to the Warren Township students, effective October 1, 2016.

D. Policy

D.1. Policies – First Reading

RESOLVED, that the Board of Education approves the first reading of the following policies:

a. Policy 4212.8 - Nepotism

b. Policy 5141.22 - Medical Marijuana

c. Policy 3570 - District Records and Reports

XII. Old Business

Mr. deMontagnac requested that the district’s new Security Program Compliance Manager attend an upcoming board meeting.

XIII. New Business

N/A

XIV. Public Commentary

David Brezee, Berkshire Drive, requested to review the Digital Learning Plan and Mrs. Freijomil asked a follow up regarding the timeline for distribution.

XV. Executive Session

At 7:26 p.m. Mrs, Freijomil moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss:

a matter rendered confidential by federal or state law

a collective bargaining agreement and/or negotiations related to it

protection of public safety and property and/or investigations of possible violations or violations of law

specific prospective or current employees unless all who could be adversely affected request an open session

Action will not be taken upon return to public session;

the length of the meeting is anticipated to be approximately 45 minutes; and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Mrs. DiMaggio and approved by unanimous voice vote.

On motion by Mrs. Freijomil, seconded by Dr. Schiller, the Board reconvened in open session at 7:51 p.m.

XVI. Adjourn

On motion by Mrs. Freijomil, seconded by Mrs. Albano, the meeting adjourned at 7:52 p.m.

Minutes submitted by

Patricia Leonhardt

Board Secretary

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