Warren Township Schools: Minutes for June 6, 2016

Minutes for June 6, 2016 Archived Minutes

A regular business meeting of the Board of Education was held this day at the Warren Middle School, 100 Old Stirling Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 6:30 p.m. by Board President Tia Allocco.

Open Public Meeting Statement – Mrs. Allocco read the following Statement:

Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on June 4, 2016. This notice was on that date posted on the bulletin board in the Township Office, mailed to the Courier News and the Echoes Sentinel, and TAP into Warren, and filed with the Township Clerk of the Township of Warren, all in accordance with the requirements of the Open Public Meetings Act.”

II. Pledge of Allegiance – Mrs. Allocco led the assembly in the Pledge of Allegiance.

III. Roll Call

Present: Celeste Campos, Andrea Freijomil, Kathy Helewa, Jim Sena,

Joan Schiller and Tia Allocco

Absent: Lisa DiMaggio

Also Present: Dr. Elizabeth Nastus, Interim Superintendent, Patricia Leonhardt, Board Secretary,

and members of the public and press.

Mrs. Albano arrived at 6:43 p.m.

Mr. deMontagnac arrived at 6:59 p.m.

IV. Executive Session

At 6:31 p.m. Ms. Campos moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss:

specific prospective or current employees unless all who could be adversely affected request an open session

Action will be taken upon return to public session;

the length of the meeting is anticipated to be approximately 30 minutes; and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Mrs. Helewa and approved by unanimous voice vote.

On motion by Ms. Campos, seconded by Mrs. Freijomil, the Board reconvened in open session at 7:04 p.m.

V. Presentation

Kathy Bond Recognition - Dr. Nastus read a Statement of Appreciation for Ms. Bond as she prepares for retirement.
Warren Middle School Student Achievement Awards - Mrs. Allocco, along with Dr. Nastus and Mr. Comba, presented the Middle School Student Awards.
Excellence in Education Award Recipients - Dr. Nastus introduced each principal who honored the Excellence in Education award winners as follows:

❏ Catherine Murphy - Angelo L. Tomaso School

❏ Cathy Maguire - Mt. Horeb School

❏ Adam Yenish - Woodland School

❏ Vivian Plesmid - Warren Middle School

Personnel/Student Services

On motion by Ms. Campos seconded by Mr. deMontagnac the consent item C.14. was approved by a 8-0 roll-call vote.

C.14. Christine Smith, Principal, Angelo L. Tomaso School, at a salary of $ $125,421, effective July 1, 2016 through June 30, 2017.

At this time the board took a short recess.

VI. Minutes

Mrs. Campos moved the following:

RESOLVED, that the Board of Education approves the public and private session minutes of May 23, 2016 Board Meeting.

The motion was seconded by Dr. Schiller and approved by 8-0 roll-call vote.

VII.Correspondence and Information

· HIB Information

Total # of Investigations:

Total # of Determined Bullying Incidents:

· Fire Drills

ALT
May 11

Central
May 10

Mt. Horeb
May 16

Woodland
May 23

Middle
May 20

· Security Drills

ALT
May 27
Non-Fire Evacuation

Central
May 27
Non-Fire Evacuation

Mt. Horeb
May 31
Non-Fire Evacuation

Woodland
May 20
Non-Fire Evacuation

Middle
May 27
Non-Fire Evacuation

VIII. President's Remarks – Tia Allocco

Mrs. Allocco shared her joy and pride with tonight’s festivities honoring both our students and staff.

IX. Superintendent’s Remarks - Elizabeth Nastus

Dr. Nastus reiterated her pride in having been associated with a district with such high achieving students and staff.

X. Committee Reports

Ms. Campos reported on behalf of the STEEP Finance/Transportation/Budget Committee and referred to its synopsis documents, available to all board members on Google drive.

Mr. deMontagnac reported on behalf of the Finance Committee, noting the three items added to tonight’s agenda (B.6. through B.8.). Discussion ensued regarding the contract with the YMCA.

XI. Discussion

N/A

XII. Public Commentary (including opportunity to speak about items for Board Consideration/Action)

Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
All statements shall be directed to the presiding officer—no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

N/A

XIII. Items for Board Consideration/Action

Per a request from Dr. Schiller, motion B.6. was pulled for a separate vote.

On motion by Mrs. Campos seconded by Mrs. Helewa the consent items A.1. through A.4., B.1. through B.5., B.7. and B.8., C.1.through C.13., and D.1. were approved by a 8-0 roll-call vote.

On motion by Mrs. Campos seconded by Mr. deMontagnac the consent item B.6. was approved by a 8-0 roll-call vote.

A. Education

A.1. HIB Report

RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on June 2, 2016.

A.2. Bedside Instruction

RESOLVED, the Board of Education approves additional bedside instruction through Silvergate Prep for Student #5787754632, through June 30, 2016, at an hourly rate of $40, at a cost not to exceed $300.

A.3. Bedside Instruction

RESOLVED, the Board of Education approves bedside instruction through Brookfield Educational Services Program for Student #9615585353, beginning May 20, 2016, at an hourly rate of $40, at a cost not to exceed $200.

A.4. Home Instruction

RESOLVED, that the Board of Education approves up to 10 hours per week of home instruction for Student #3674245132, beginning on May 26, 2016 at a rate of $40 per hour.

B. Finance/Operations/Transportation

B.1. Payment of Bills

RESOLVED, that the Board of Education approves the payment of bills for the period June 1, 2016 through June 6, 2016 in the amount of $1,447,429.36.

B.2. Travel Approval

Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.

Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:

Name	School	Workshop/ Conference	Location	Month/Yr	Cost
Deanna DeRoner	ALT	NGSS Science Institute	Branchburg	Aug 2016	$336
Paul Duncan	MH	NGSS Science Institute	Branchburg	Aug 2016	$397
Judy Hamilton	MH	NGSS Science Institute	Branchburg	Aug 2016	$346
Colleen Krumm	WD	NGSS Science Institute	Branchburg	Aug 2016	$327
Megan O’Donnell	CS	NGSS Science Institute	Branchburg	Aug 2016	$390
Steve Rizzoli	CS	NGSS Science Institute	Branchburg	Aug 2016	$342
Christina Rzasa	WD	NGSS Science Institute	Branchburg	Aug 2016	$322
Cristina Trump	ALT	NGSS Science Institute	Branchburg	Aug 2016	$351
Jill Ziobro	MH	NGSS Science Institute	Branchburg	Aug 2016	$351

All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.

B.3. Rates for Custodial Charges for Building Usage for the 2016-2017 School Year

RESOLVED, that the Board of Education approves the following rates for the billing of custodial charges for the groups that use our buildings:

● Straight time $32.00 per hour

● Time and a half $48.00 per hour

● Double time $64.00 per hour

B.4. WHEREAS, the Morris County Cooperative Pricing Council (“MCCPC”) was created in 1974 to conduct a voluntary cooperative pricing system with municipalities, boards of educations, and other public bodies located in the County of Morris and adjoining counties; and

WHEREAS, the purpose of the MCCPC is to provide substantial savings on various goods and services to its members through the cooperative public bidding process; and

WHEREAS, the Warren Township Board of Education desires to enter into an Agreement with the MCCPC, which is administered by Randolph Township as Lead Agency, to renew its membership in the MCCPC for the period of

October 1, 2016 through September 30, 2021.

BE IT RESOLVED, by the Warren Township Board of Education, County of Somerset, State of New Jersey as follows:

1. Warren Township Board of Education of the Warren Township School District hereby authorizes the execution of an Agreement with the Morris County Cooperative Pricing Council by the Township of Randolph as Lead Agency dated October 1, 2016, pursuant to N.J.S.A. 40A:11-11(5). Said Agreement is for renewal of membership in the MCCPC for a five (5) year period from October 1, 2016, through September 30, 2021.

2. The Warren Township Board of Education Business Administrator is hereby directed to submit a copy of this adopted Resolution, along with an executed Agreement, to Randolph Township as Lead Agency of the MCCPC.

3. This Resolution shall take effect immediately upon final passage according to law.

4. All appropriate Warren Township Board of Education officials are authorized and directed to perform all required acts to affect the purpose of this Resolution.

B.5. Milk Prices for the 2016-2017 School Year

RESOLVED, that the Board of Education approves the following prices for the 2016-2017 school year: milk, chocolate milk and juice will be $.25 and the two sizes of water will be $.30 (8 oz.) and $.40 (16.9 oz. sports cap). (This motion supersedes the pricing on the May 9, 2016 agenda.)

B.6. Somerset Hills YMCA Before and After Care Services for 2016-2017

RESOLVED, that the Board of Education approves the contract, dated June 6, 2016, with the Somerset Hills YMCA for before and after care services at the Warren Township School District elementary schools for the 2016-2017 school year.

B.7. Copy Machine Purchase

RESOLVED, that the Board of Education approves the purchase of a copy machine, for a cost of $19,485, from Atlantic Tomorrow's Office of Freehold, NJ. The district will be purchasing a Savin MP7502SP copier with 3 hole punch capability. This purchase is covered by NJ State Contract A40467.

B.8. Technology Purchase

RESOLVED, that the Board of Education approves the purchase of a four blade servers and two backup servers, at a total cost of $73,807.27, from Dell. This purchase is covered under NASPO/WSCA4 contract code WN23AGW and NJ State Contract 89967.

C. Personnel/Student Services

C.1. Movement on the Guide

RESOLVED, that the Board of Education approves the following staff for amended placements on the 2015-2016 salary guide:

a. Melissa Stoeckel, with congratulations, for movement from MA to MA+15, effective May 1, 2016.

C.2. Extension of Leave Request

RESOLVED, that the Board of Education approves the following:

a. Employee #1340 for extended leave (unpaid according to legal and contractual entitlement), from June 1, 2016 through June 3, 2016, with an anticipated return date of June 6, 2016.

C.3. Retirement/Resignation

RESOLVED, that the Board of Education approves the retirement/resignations of the following staff:

a. Carrie Grapstein, Bookkeeper/Payroll, District, for the purpose of resignation with appreciation for her 16 years of service to the Warren Township School District, effective June 30, 2016.

b. Brett Dagnall, Head Custodian, Mt. Horeb School, for the purpose of retirement with appreciation for his 33 years of service to the Warren Township School District, effective July 31, 2016.

c. Beth Braverman, Grade 6 Teacher, Warren Middle School, for the purpose of retirement with appreciation for her 11 years of service to the Warren Township students, effective June 30, 2016.

C.4. Long Term Substitute for 2016-2017

RESOLVED, that the Board of Education approves Richard Bardy as a Long Term Substitute, effective September 1, 2016 through on or about October 31, 2016. (Mr. Bardy will be Long Term Substitute for Employee #2488.)

C.5. Appointment of 2016-2017 Summer Fun Staff

RESOLVED, that the Board of Education approves the list of Summer Fun Paraprofessionals and Substitutes, dated June 1, 2016.

C.6. Fall Coaching Stipends

RESOLVED, that the Board of Education approves the appointment of the following coaches for the 2016-2017 school year:

Timothy O’Heney, Boys Soccer, $3,360
Sean Mealey, Girls Soccer, $3,360
Kristen Boni, Cross Country, $2,200
Michele Kraminitz, Cross Country, $2,200

C.7. Non-WTEA Stipend Positions 2016-2017

RESOLVED, that the Board of Education approves the following non-WTEA stipends for the 2016-2017 school year:

Hildegarde Jackson, Energy Educator, (5 hrs/wk - $10,500)
Sean Convery, Webmaster, (7.5 hrs/wk - $12,000)
Traci Haise, After-School Activities Coordinator, (4 hrs/wk - $6,400)
Lauren Valera, ELL Coordinator, (2.5 hrs/wk - $4,000)
Lynn Alger and Cynthia Cassidy, Middle School Integration Specialist,

(6 hrs/wk - $9,600 total)

C.8. Warren Middle School Stipend Positions 2016-2017

RESOLVED, that the Board of Education approves the following stipend positions for the 2016-2017 school year as per the WTEA agreement:

Lunchroom Supervisors
Grade 6 - Debra Granrath, Barbara LaSaracina, Brenda Sasso, John Seremula
Grade 7 - David Arnold, Sean Convery (2), Kathryn Speckin
Grade 8 - Kurt Reck (2), Daniel Ticchio, Joel VanTine

b. Team Leaders

Grade 6 - Barbara LaSaracina
Grade 7 - Daniel Ticchio
Grade 8 - Lynn Degen
Unified Arts - Beverly MacGorman

c. Student Government Advisor

Beverly MacGorman

d. Yearbook Advisors

Sean Convery
Kathleen Reynolds

C.9. Warren Middle School Bus Arrival Supervision

RESOLVED, that the Board of Education approves the following staff for morning supervision at Warren Middle School, effective September 6, 2016 through June 30, 2017, at a stipend amount of $500 per marking period, per staff member:

Marking Period 1: Karen Balich, Lesley Duncan, Heather Saum, Justina Thomson
Marking Period 2: Karen Balich, Lesley Duncan, Deborah Hunt, John Seremula
Marking Period 3: Karen Balich, Lesley Duncan, Heather Saum, Justina Thomson
Marking Period 4: Karen Balich, Lesley Duncan, Deborah Hunt, John Seremula

C.10. Leave Replacement Teacher for 2016-2017

RESOLVED, that the Board of Education approves the following leave replacement assignment for the 2016-2017 school year:

Christina Lee, Leave Replacement Teacher, Warren Middle School, BA+15, Step 1 of the 2016-2017 salary guide, $59,871, effective September 1, 2016 through June 30, 2017, which is not creditable service toward tenure acquisition. (Ms. Lee will be LRT for Employee #2410.)

C.11. NGSS Science Institute Participation Stipend

RESOLVED, that the Board of Education approves the following staff for a stipend for their participation in the NGSS Science Institute at Raritan Valley Community College on August 8 - 12, 2016, $85 per person per day for five days, for a total of $3,825:

Deanna DeRoner	Steve Rizzoli
Paul Duncan	Christine Rzasa
Judy Hamilton	Cristina Trump
Colleen Krumm	Jill Ziobro
Megan O’Donnell

C.12. Special Education Service Providers’ List

RESOLVED, that the Board of Education approves the list of special education providers for the upcoming 2016-2017 school year, dated June 2, 2016.

C.13. Employment for the 2016-2017 School Year

RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2016-2017 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq.”

Shannon Sharkey, Supervisor of Special Education, District, at a salary of $ $105,000, effective July 1, 2016 through June 30, 2017.

D. Policy/Regulation

D.1. Policies

RESOLVED, that the Board of Education approves the second and final reading of the following Policy and Regulation:

a. 3542.1 - Local Wellness/Nutrition/Food - Policy

b. 3542.1 - Local Wellness/Nutrition/Food - Regulation

XIV. Old Business

Food Days - Dr. Nastus addressed legal guidance provided by the board attorney. Dr. Nastus will provide the guidance to the board. The board will review regarding policy and Dr. Nastus will provide guidance to the PTO.

Schedule - The board discussed scheduling. It was determined that the Finance Committee will meet on June 16 at 6 p.m. at the Board of Education office and the Board of Education Meeting will be moved to June 27 at 7:00 p.m. at the board office.

Meeting Recording - Mrs. Helewa, brought up a discussion regarding taping of board meetings. The board supported investigation of this topic.

XV. New Business

Mrs. Helewa asked questions regarding the form of board retreat scheduled for July 25.

Dr. Schiller shared with the board the news of Mrs. Helewa’s commendation from NJSBA.

XVI. Public Commentary

Mrs. Brenda Nemcek, Old Smalleytown Road reported that the Watchung Hills Board of Education is also planning a retreat.

XVII. Executive Session

At 8:55 p.m. Ms. Campos moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss two personnel issues for current or future employees.

Action will not be taken upon return to public session;

the length of the meeting is anticipated to be approximately 10 minutes; and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Dr. Schiller and approved by unanimous voice vote.

On motion by Ms. Campos, seconded by Mrs. Helewa, the Board reconvened in open session at 9:45 p.m.

XVIII. Adjourn

On motion by Ms. Campos, seconded by Mr. deMontagnac, the meeting adjourned at 9:46 p.m.

Minutes submitted by

Patricia Leonhardt

Board Secretary

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