Warren Township Schools: Minutes for May 23, 2016

Minutes for May 23, 2016 Archived Minutes

A regular business meeting of the Board of Education was held this day at the Warren Middle School, 100 Old Stirling Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Board President Tia Allocco.

Open Public Meeting Statement – Mrs. Allocco read the following Statement:

Re: Chapter 231 P.L. 1975: “The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on January 5, 2016. This notice was on that date posted on the bulletin board in the Township Office, mailed to the Courier News and the Echoes Sentinel, and TAP into Warren, and filed with the Township Clerk of the Township of Warren, all in accordance with the requirements of the Open Public Meetings Act.”

II. Pledge of Allegiance – Mrs. Allocco led the assembly in the Pledge of Allegiance.

III. Roll Call

Present: Paige Albano, Celeste Campos, Len deMontagnac, Lisa DiMaggio,

Andrea Freijomil, Kathy Helewa, Jim Sena, Joan Schiller and Tia Allocco

Absent:

Also Present: Dr. Elizabeth Nastus, Interim Superintendent, Patricia Leonhardt, Board Secretary,

and members of the public and press.

IV. Presentation

V. Minutes

Mrs. Allocco moved the following:

RESOLVED, that the Board of Education approves to discuss the draft public session minutes of May 9, 2016 Board Meeting.

Upon discussion, Mrs. Allocco moved the following:

RESOLVED, that the Board of Education approves to amend language reporting on the board’s discussion on the public session minutes May 9, 2016, as follows:

Change wording in President’s Report from ‘have received’ to ‘which will receive’

The motion was seconded by Mrs. DiMaggio and approved by 9-0 roll-call vote.

Ms. Campos moved the following:

RESOLVED, that the Board of Education approves the amended public session minutes of the May 9, 2016 Board Meeting.

The motion was seconded by Mr. deMontagnac and approved by 9-0 roll-call vote.

Ms. Campos moved the following:

RESOLVED, that the Board of Education approves the executive session #1 minutes of the May 9, 2016 Board Meeting.

The motion was seconded by Dr. Schiller and approved by 7-0-2 roll-call vote. (Mrs. Albano and Mrs. Allocco abstained.)

Ms. Campos moved the following:

RESOLVED, that the Board of Education approves the executive session #2 minutes of the May 9, 2016 Board Meeting.
The motion was seconded by Dr. Schiller and approved by 8-0-1 roll-call vote. (Mrs. DiMaggio abstained.)

VI.Correspondence and Information

· HIB Information

Total # of Investigations:

Total # of Determined Bullying Incidents:

VII. President's Remarks – Tia Allocco

Mrs. Allocco thanked the Middle School for hosting tonight’s meeting and Mr. Riegler for his technical assistance.

Mrs. Allocco also thanked Harbor Freight Tools for its $1,000 donation for the Mt. Horeb School garden.

Lastly, Mrs. Allocco thanked all at Angelo L. Tomaso School responsible for arranging Dr. Osit’s wonderful presentation regarding Generation Text.

VIII. Superintendent’s Remarks – Elizabeth Nastus

Dr. Nastus recognized MaryAnn McGann on her two recent awards from the New Jersey School Public Relations Association.

Dr. Nastus reminded the board that CISCO will be shooting a video at Woodland School on June 14th, highlighting the recent application of technology and education.

Lastly, Dr. Nastus congratulated the Middle School’s Solar Car Team for its first place finish in the day’s tri-county finals.

IX. Committee Reports

Ms. Campos reported on the Curriculum Committee meeting earlier in the evening. The Committee discussed the delineation of curricula and extra-curricula activities, the effects of declining enrollment on scheduling, grading and homework and the technology plan.

Mr. deMontagnac reported on the Finance Committee, highlighting discussions regarding security for 2016-2017, the before and after YMCA day care programs and food day program insurance.

Mrs. Allocco reported on the Personnel and Negotiations Committee, which discussed the timeline for the Superintendent’s Evaluation.

X. Discussion

XI. Public Commentary (including opportunity to speak about items for Board Consideration/Action)

Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
Each statement made by a participant shall be limited to three minutes’ duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
All statements shall be directed to the presiding officer—no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

Tonya McAusland, of the Warren Township Education Foundation, provided an update regarding the effort to recruit additional volunteers. The foundation is looking for guidance from the board as well as perhaps liaisons from board and administration.

XII. Items for Board Consideration/Action

Mrs. DiMaggio asked a question regarding an item on bill list.

Per a request from Mrs. Allocco, C.7. was pulled for separate vote after executive session.

Mrs. Allocco also had a question regarding Policy (D.1.a.).

On motion by Mrs. Campos seconded by Mrs. DiMaggio the consent items A.1., B.1. through B.9., C.1.through C.6., C.8. through C.10 and D.1. were approved by a 9-0 roll-call vote.

A. Education

A.1. HIB Report

RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on May 19, 2016.

B. Finance/Operations/Transportation

B.1. Payment of Bills

RESOLVED, that the Board of Education approves the payment of bills for the month of May 2016 in the amount of $3,714,688.76.

B.2. Board Secretary's and Treasurer's Report

WHEREAS, the Board of Education has received the report of the secretary for the month of April, 2016;

WHEREAS, this report shows the following balances on April 30, 2016

FUND	CASH BALANCE	APPROPRIATION BALANCE	FUND BALANCE
(10) General Current Expense Fund	$10,789,214.69		$1,046,472.82
(11) Current Expense		$2,050,151.49
(12) Capital Outlay		$12,157.82
(13) Special Schools		$283.16
(20) Special Revenue Fund	($9,587.16)	$25,088.08	$0.00
(30) Capital Projects Fund	$182,824.44	$69,362.56	$1,555,224.63
(40) Debt Service Fund	($0.29)	$0.00	($0.29)
TOTAL	$10,962,451.68	$2,157,043.11	$2,601,697.16

WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it

RESOLVED, the Board of Education accepts the above reference reports and certifications and be it

FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.

B.3. Budget Transfers for Month of April 2016

RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:

TO:		FROM:
11-000-218-600-04-00	Guidance Supplies - Mt. Horeb	11-190-100-610-04-10	Instructional Supplies - Mt. Horeb	$70
11-000-222-600-07-10	Library Supplies - Middle	11-130-100-101-00-01	Salaries - Grade 6-8 Teachers	$22,000
11-000-251-580-00-00	Workshops & Travel - Bus. Office	11-000-251-100-01-01	Salaries - Business Office Staff	$200
11-000-262-100-09-02	Substitute Custodians	11-000-262-107-00-00	Salaries - Lunchroom & Playground Aides	$6,100
11-000-262-100-09-02	Substitute Custodians	11-000-262-621-00-07	Heat - Middle	$12,700
11-000-266-420-09-03	Security - Maintenance Repairs- CS	11-000-262-621-00-03	Heat - Central	$10,000
11-000-266-420-09-04	Security - Maintenance Repairs- MH	11-000-262-621-00-04	Heat - Mt. Horeb	$8,500
11-000-266-420-09-05	Security - Maintenance Repairs-ALT	11-000-262-621-00-05	Heat - ALT	$8,500
11-000-266-420-09-06	Security - Maintenance Repairs-WD	11-000-262-621-00-06	Heat - Woodland	$8,500
11-000-266-420-09-07	Security - Maintenance Repairs-MS	11-000-262-621-00-01	Heat - Administration	$200
11-000-266-500-00-00	Security - Other Purchased Services	11-000-262-621-00-01	Heat - Administration	$1,445
11-000-270-512-07-00	Field Trip Transportation - Middle	11-000-270-610-10-00	General Supplies - Transportation	$360
11-190-100-340-11-01	Purchased Technical Services - Technology	11-190-100-500-11-02	Other Purchased Services - Instructional. Software	$1,500
11-213-100-610-08-00	Resource Center - Supplies	11-213-100-106-00-00	Salaries - RC Aides	$5,400
11-402-100-600-07-00	Sports Supplies - Middle	11-401-100-600-07-00	Co-curricular Supplies - Middle	$885
12-000-263-730-09-00	Grounds - Equipment	11-000-262-621-00-03	Heat - Central	$6,775

B.4. Travel Approval

Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools’ policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.

Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:

Name	School	Workshop/ Conference	Location	Month/Yr	Cost
Tia Allocco	Board	NJSBA Workshiop	Atlantic City	Oct 2016	$864
Andrea Freijomil	Board	NJSBA Workshiop	Atlantic City	Oct 2016	$864
Ashley Peterson	District	PowerTeacher Pro Certification Summit	Rahway	June 2016	$500
Emily Baker	MS	Guided Reading	New Brunswick	June 2016	$154

All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.

B.5. NJDOE Compliance Child Nutritional Program

RESOLVED, whereas the Arc Kohler School is a non-profit NJ Department of Education approved private school for students with disabilities; and

WHEREAS, the Board of Education of the School District of Warren Township has contracted to send to the Arc Kohler School certain students with disabilities who reside in the district; and

WHEREAS, the Arc Kohler School provides meals that meet the nutritional requirements of the Child Nutrition Program as administered by the New Jersey Department of Agriculture; and

WHEREAS, the Arc Kohler School will apply for and receive funding for meals in accordance with the income eligibility criteria established by the Child Nutrition Program as administered by the New Jersey Department of Agriculture.

WHEREAS, the Arc Kohler School does not charge students for the cost of the meals;

NOW THEREFORE it is

RESOLVED, that the Warren Township Board of Education acknowledges the foregoing actions and in accordance with N.J.A.C.6A:23-4.5(a)20 authorizes the ARC Kohler School to include the cost of meals provided within the annual tuition rate charged to students

B.6. Approval of Vehicle Maintenance Contract

RESOLVED, that the Board of Education approves the vehicle maintenance contract between the Morris Union Jointure Commission and the Warren Township Board of Education as per the proposal dated May 5, 2016, for the period beginning July 1, 2016 and ending June 30, 2017, at a rate of $73.50 per hour.

B.7. Donation - Mt. Horeb School

RESOLVED, that the Board of Education accepts, with gratitude, a donation of $1,000 from Harbor Freight Tools to be used for purchases related to the installation of the Mt. Horeb School garden.

B.8. Application and Acceptance of Federal Grant Monies

RESOLVED, that the Board of Education approves the application submission to the Department of Education and accepts the award itself for the following 2016-17 Federal Grant Programs:

● NCLB - Title IA $ 53,539

● NCLB - Title IIA $ 18,725

● NCLB - Title III $ 7,714

B.9. Purchasing of Janitorial Supplies

RESOLVED, that the Board of Education approves the purchase of various janitorial supplies from ATRA, at a cost of $39,237.85. Purchase through Education Data Services, Inc. Bid #6595.

C. Personnel/Student Services

C.1. Child Study Team 2016 Summer Evaluations and Therapy Hours

RESOLVED, that the Board of Education approves the Child Study Team to conduct summer evaluations and therapy hours (in-district) per the list dated May 23, 2016, at a cost not to exceed $54,382.

C.2. Summer Fun Coordinator

RESOLVED, that the Board of Education establishes the salary for Meryl Lettire, previously appointed as the 2016-2017 Summer Fun/ESY Coordinator, at $10,539.60, with a $500 payment at program’s end in recognition of extra efforts this year.

C.3. 2016-2017 Employment Non-WTEA Employees

RESOLVED, that the Board of Education approves the list of non-WTEA employee assignments and salaries for the 2016-2017 school year, dated

May 23, 2016.

C.4 2016-2017 Leave Replacement Assignments

RESOLVED, that the Board of Education approves the following leave replacement assignments for 2016-2017:

a. Amanda Gordon, Leave Replacement Teacher, Angelo L. Tomaso School, MS, Step 2 of the 2016-2017 salary guide, $63,668 (prorated), effective September 1, 2016 through on or about December 2, 2016, which is not creditable service toward tenure acquisition. (Ms. Gordon will be LRT for Employee #1448.)

b. Melissa Katchen, Leave Replacement Guidance Counselor, Central School, MA, Step 1 of the 2016-2017 salary guide, $62,722 (prorated), effective September 1, 2016 through on or about December 2, 2016, which is not creditable service toward tenure acquisition. (Ms. Katchen will be LRT for Employee #2495.)

c. Emily Puhak, Leave Replacement Teacher, Warren Middle School, BA+15, Step 1 of the 2016-2017 salary guide, $59,871 (prorated), effective September 1, 2016 through December 31, 2016, which is not creditable service toward tenure acquisition. (Ms. Puhak will be LRT for Employee #0778.)

D. Claudia Falconieri, Leave Replacement Teacher, Angelo L. Tomaso School, BA, Step 1 of the 2016-2017 salary guide, $57,020 (prorated), effective September 1, 2016 through on or about December 2, 2016, which is not creditable service toward tenure acquisition. (Ms. Falconieri will be LRT for Employee #2951.)

C.5. Appointment of Staff for the 2016-2017 School Year

RESOLVED, that the Board of Education approves Jennifer McMahon, Speech Therapist, Mt. Horeb School, for the 2016-2017 school year.

C.6. Summer Employees - 2016

RESOLVED, that the Board of Education approves the list of summer employees, dated May 17,2016, at the listed hourly rates, beginning June 21, 2016.

C.8. Additional Hours

RESOLVED, that the Board of Education approves the following:

a. Janet Kozik, Secretary, Special Services, an increase of her prior approval for additional hours by eight hours, at an additional cost not to exceed $300.

b. Anne Frank, Woodland School Secretary for additional work as Secretary, Special Services, 1.5 additional hours per day for total of 20 hours, beginning May 12, 2016, at a cost not to exceed $760.

C.9 Long Term Substitute

RESOLVED, that the Board of Education approves Lisa DelGaudio as a Long Term Substitute, effective May 20, 2016 through June 30, 2016. (Ms. DelGaudio will be Long Term Substitute for Employee #2951.)

C.10. Leave Request

RESOLVED, that the Board of Education approves the following:

Employee #1794 for leave of absence (unpaid according to legal and contractual entitlement), from May 25, 2016 through on or about June 8, 2016.

D. Policy

D.1. Policy – First Reading

RESOLVED, that the Board of Education approves the first reading of the following policy:

a. Policy 3542.1 – Local Wellness/Nutrition/Food

XV. Old Business

Board of Education Meeting Date - Mrs. Allocco discussed the date for the second June meeting, and proposed it be moved from June 20 to Thursday, June 16, due to graduation. The board concurred.

XVI. New Business

N/A

XVII. Public Commentary

Heather Silver, Quail Run, asked questions regarding communication of the Nutrition Policy change.
Brenda Nemcek, expressed her support for the Board of Education June date change.
Tonya McAusland, of the Warren Township Education Foundation, applauded the board for its work this year.

XVIII. Executive Session

At 7:35 p.m. Ms. Campos moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss:

protection of public safety and property and/or investigations of possible violations or violations of law

Action will be taken upon return to public session;

the length of the meeting is anticipated to be approximately 20 minutes; and be it

FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Mrs. DiMaggio and approved by unanimous voice vote.

Mrs. DiMaggio left at 8:59 p.m.

On motion by Ms. Campos, seconded by Mrs. Albano, the Board reconvened in open session at 9:17 p.m.

On motion by Mrs. Campos seconded by Mr. deMontagnac the consent items C.7. was approved by a 8-0 roll-call vote.

C.7. Job Description

RESOLVED, that the Board of Education approves the job description for Security Compliance Manager.

XIX. Adjourn

On motion by Ms. Campos, seconded by Mr. deMontagnac, the meeting adjourned at 9:18 p.m.

Minutes submitted by

Patricia Leonhardt

Board Secretary

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