Minutes for May 27, 2014
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A regular business meeting of the Board of Education was held this day in the Mount Horeb School, 80 Mt. Horeb Road. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by Board President Mildred Spiller.
OPEN PUBLIC MEETING STATEMENT - Mrs. Spiller read the following Statement:
Re: Chapter 231 P.L. 1975: "The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on May 8, 2014. This notice was on that date posted on the bulletin board in the Township Office, mailed to the Courier News and the Echoes Sentinel, and filed with the Township Clerk of the Township of Warren, all in accordance with the requirements of the Open Public Meetings Act."
II. PLEDGE OF ALLEGIANCE - Mrs. Spiller led the assembly in the Pledge of Allegiance.
III. ROLL CALL
Present: Tia Allocco, Celeste Campos, Desiree DeNourie, Kathy Helewa, Jim Sena, and Mildred Spiller
Absent: Lisa DiMaggio
Also Present: Dr. Tami Crader, Superintendent, Patricia Leonhardt, School Business Administrator/Board Secretary, staff and members of the public
Mr. deMontagnac and Mr. Steier arrived at 7:03 p.m.
IV. PRESENTATION
Students from Mount Horeb School gave a presentation praising the use of technology in their school.
V. MINUTES
Mrs. Allocco moved the following:
RESOLVED, that the Board of Education approves the public and private session minutes of the May 12, 2014 Board Meeting.
The motion was seconded by Mrs. Helewa and approved by 8-0 roll-call vote.
VI. Correspondence and Information
- HIB Information
|
Total # of Investigations: |
2 |
Total # of Determined Bullying Incidents: |
1 |
VII. President's Remarks - Mildred Spiller
Warren Township Schools' Mission Statement: Warren Township Schools' Mission Statement:The Mission of Warren Township School District is to provide, through a safe, nurturing yet challenging environment, all students with an outstanding education that fosters academic excellence, healthy social and emotional development, and a lifelong passion for learning. In partnership with family, community, and staff, our strategic goals will guide our programs and actions so that students can exceed the New Jersey Core Curriculum Content Standards at all grade levels and leave the district confident in their ability to think critically and independently and to succeed as students and productive citizens of the community and world.
Mrs. Spiller thanked the Mount Horeb School students for their presentations and Mr. Cook and the Mount Horeb School PTO for the evening's refreshments.
Mrs. Spiller read a statement regarding the status of negotiations between the Board and the WTEA.
VIII. Superintendent's Remarks - Tami Crader
Dr. Crader complimented the Mount Horeb School on its hosting of another district to share insight regarding the one-to-one Chromebook initiative and its work on the initiative itself.
Dr. Crader reported on her attendance at the NJASA Conference, noting the highlights.
IX. Committee Reports
Mrs. Allocco reported on the Security Committee which discussed the final version of Mr. Dorn's report, as well as an action plan. Board members are welcome to review the report in either Dr. Crader's or Mrs. Leonhardt's office.
X. Discussion
Committee Structure and Board Operations
Dennis McKeever of Lindabury, McCormick, Estabrook & Cooper provided an overview regarding various board structures. The board asked questions and discussion ensued. The board will discuss the topic further at a later meeting.
XI. Public Commentary (including opportunity to speak about items for Board Consideration/Action)
Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:
1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
2. Each statement made by a participant shall be limited to three minutes' duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
4. All statements shall be directed to the presiding officer-no participant may address or question Board members individually.
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
N/A
XII. Items for Board Consideration/Action
Ms. Campos asked questions regarding B.5. and B.7.
Mrs. Allocco asked a question regarding C.8. The motion was tabled pending further review.
Based on questions from Mr. Steier, B.6. was pulled for separate vote.
Mr. Steier also asked questions reqarding B.9.
On motion by Mrs. Allocco seconded by Mr. deMontagnac the consent items A.1. and A.2., B.1. through B.5., B.7, B.9. through B.16 and C.1. through C.7. (C.8. was tabled) were approved by a 8-0 roll-call vote.
On motion by Mrs. Allocco seconded by Mr. deMontagnac the consent item B.6. was approved by a 8-0 roll call vote.
A. Education
A.1. HIB Report
RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on May 20, 2014.
A.2. Tuition Out Student
RESOLVED, that the Board of Education approves an out of district placement for Student #120835, to Montgomery Academy, beginning May 28, 2014 through June 27, 2014, at a cost not to exceed $6,636.
B. Finance/Operations/Transportation
B.1. Payment of Bills
RESOLVED, that the Board of Education approves the payment of bills for the month of May 2014 in the amount of $3,654,727.43.
B.2. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the report of the secretary for the month of April, 2014,
WHEREAS, this report shows the following balances on April 30, 2014
|
FUND |
CASH BALANCE |
APPROPRIATION BALANCE |
FUND BALANCE |
|
(10) General Current Expense Fund |
$8,383,178.64 |
|
$1,544,279.57 |
|
(11) Current Expense |
|
$2,191,795.58 |
|
|
(12) Capital Outlay |
|
$74,354.83 |
|
|
(13) Special Schools |
|
$5,362.38 |
|
|
(20) Special Revenue Fund |
($8,111.56) |
$21,563.53 |
|
|
(30) Capital Projects Fund |
($130,912.00) |
($208,850.00) |
$0.00 |
|
(40) Debt Service Fund |
$247.71 |
$164.67 |
$83.04 |
|
TOTAL |
$8,244,402.79 |
$2,084,390.99 |
$1,544,362.61 |
WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.3. Budget Transfers for Month of April 2014
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:
|
TO: |
FROM: |
|||
|
11-000-222-600-03-10 |
Library Supplies - Central |
11-190-100-640-03-00 |
Textbooks - Central |
$400 |
|
11-000-222-600-04-10 |
Library Supplies - Mt. Horeb |
11-190-100-610-04-10 |
Instructional Supplies - MH |
$400 |
|
11-000-223-110-12-00 |
Staff Training Salaries |
11-000-221-110-12-00 |
Curriculum Develop. Stipends |
$7,000 |
|
11-000-251-600-01-00 |
Business Office Supplies |
11-000-251-330-01-00 |
Bus. Office- Purch. Prof. Svcs. |
$1,000 |
|
11-000-262-340-09-00 |
Purchased Technical Services |
11-000-262-107-00-00 |
Salaries - Lunch & Play. Aides |
$15,000 |
|
11-000-270-512-07-01 |
Sports & Music Trips - MS |
11-190-100-610-07-10 |
Instructional Supplies - Middle |
$1,000 |
|
11-190-100-610-11-01 |
Supplies - Instruct. Hardware |
11-000-291-270-00-00 |
Health Benefits |
$61,000 |
|
11-190-100-610-11-01 |
Supplies - Instruct. Hardware |
11-120-100-101-00-01 |
Grades 1-5 Teacher Salaries |
$58,000 |
|
11-190-100-610-11-01 |
Supplies - Instruct. Hardware |
11-130-100-101-00-01 |
Grades 6-8 Teacher Salaries |
$56,000 |
|
11-190-100-610-12-00 |
Curriculum - Instruct. Supplies |
11-190-100-640-12-00 |
Textbooks- Replace. Series |
$1,000 |
|
11-402-100-390-07-00 |
Sports - Purchased Services |
11-402-100-100-07-00 |
Sports Stipends - MS |
$750 |
|
11-402-100-610-07-00 |
Sports Supplies |
11-190-100-610-07-10 |
Instructional Supplies - Middle |
$1,500 |
B.4. Travel Approval
Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools' policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.
Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:
June 2014
- Mildred Spiller, BOE, 2014 Spring Law Forum, Monroe $267
All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.
B.5. Approval for Chromebook Purchase
RESOLVED, that the Board of Education approves the following technology purchases through WSCA:
- 220 Dell Chromebooks at $287/each
- 220 Google Licenses at $28/each
- 220 Hapara Licenses at $5/each
Total purchase not to exceed $70,400.
B.6. Approval for Purchase of Lockers
RESOLVED, that the Board of Education approves the purchase and installation of lockers for the boys' locker room at the Middle School. Lockers to be purchased from Nickerson at a total cost of $69,926.76, and purchased under Middlesex Regional Education Services Commission Cooperative Purchasing Bid #MRESC 12/13-48.
B.7. Approval for Purchase of Door Swipe (Identicard) System
RESOLVED, that the Board of Education approves the purchase and installation of the Identicard System. Purchase and installation from CDW-G at a total cost of $41,331.27, and purchased under Middlesex Regional Education Services Commission Cooperative Purchasing Bid #MRESC13/14-04.
B.8. Approval for Purchase of Flooring
RESOLVED, that the Board of Education approves the purchase and installation of flooring for ALT from Gillespie at a cost of $88,921.40 and purchased under Middlesex Regional Education Services Commission Cooperative Purchasing Bid #MRESC12/13-10.
B.9. Building Envelope Restoration at Mt. Horeb, ALT and Woodland Schools
WHEREAS, a recommendation was made by the Superintendent of Schools to the Warren Township Board of Education ("Board") to seek a contract for construction services for the Building Envelope Restoration at Various Schools (hereinafter "Project"); and
WHEREAS, the Project was properly advertised to prospective bidders in accordance with N.J.S.A. 18A:18A-4; and
|
Contractor |
Base Bid |
MH. Alt # 1 |
MH. Alt #2 |
MH. ALT#3 |
ALT Alt#1 |
WS Alt. #1 |
|
Spartan Construction Inc. |
$310,000.00 |
Not Indicated $2,500 |
Not Indicated $4,000 |
Not Indicated $22,000 |
Not Indicated $25,000 |
Not Indicated $3,000 |
|
Three Sons Restoration, Inc. LLC |
$434,000.00 |
NO CHANGE |
NO CHANGE |
NO CHANGE |
NO CHANGE |
NO CHANGE |
|
Askari Construction,Inc. |
$473,000.00 |
+$1,800 |
+$4,500 |
+$40,000 |
+$8,190 |
+$2,100 |
|
GCS Contractors, Corp. |
$492,500.00 |
+$1,500 |
$15,000 |
$38,400 |
NO CHANGE |
+$1,200 |
|
Hear Construction |
$501,405.00 |
+1,440.00 |
+$2,904.00 |
$92,634.00 |
$12,540.00 |
$200.00 |
|
Paley Construction |
$527,318.00 |
$4,796.00 |
$17,420.00 |
$7,986.00 |
$12,163.00 |
$2,948.00 |
|
Hahr Construction |
$646,000.00 |
$7,000.00 |
$8,000.00 |
$24,000.00 |
$30,000.00 |
$7,000.00 |
WHEREAS, on Tuesday May 6, 2014 the Board received the following bids from potential bidders in accordance with N.J.S.A.18A:18A-1, et seq.;
WHEREAS, the bid submitted by Spartan Construction, Inc. has been reviewed and has been determined to contain material non-waivable defects; and
WHEREAS, Three Sons Restoration, LLC's bid has been reviewed by the design professionals and is responsive to the bid requirements for the Project,
NOW, THEREFORE:
BE IT RESOLVED, that the Board hereby awards the Project to Three Sons Restoration, LLC for Four Hundred, Thirty-Four Thousand ($434,000.00) Dollars.
B.10. NJDOE Compliance Child Nutritional Program
RESOLVED, whereas the Arc Kohler School is a non-profit NJ Department of Education approved private school for students with disabilities; and
WHEREAS, the Board of Education of the School District of Warren Township has contracted to send to the Arc Kohler School certain students with disabilities who reside in the district; and
WHEREAS, the Arc Kohler School provides meals that meet the nutritional requirements of the Child Nutritional Program as administered by the New Jersey Department of Agriculture; and
WHEREAS, the Arc Kohler School will apply for and receive funding for meals in accordance with the income eligibility criteria established by the Child Nutritional Program as administered by the New Jersey Department of Agriculture.
WHEREAS, the Arc Kohler School does not charge students for the cost of the meals;
NOW THEREFORE it is
RESOLVED, that the Warren Township Board of Education acknowledges the foregoing actions and in accordance with N.J.A.C.6A:23-4.5(a)20 authorizes the ARC Kohler School to include the cost of meals provided within the annual tuition rate charged to the students for the 2014-15 School Year.
B.11. Approval of Vehicle Maintenance Contract
RESOLVED, that the Board of Education approves the vehicle maintenance contract between the Morris Union Jointure Commission and the Warren Township Board of Education as per the proposal dated May 8, 2014, for the period beginning July 1, 2014 and ending June 30, 2015, at a rate of $71.00 per hour.
B.12. Donation - ALT School PTO
RESOLVED, that the Board of Education accepts, with gratitude, a donation of one SmartBoard, at an approximate cost of $3,110.
B.13. No Child Left Behind Grant Application
RESOLVED, that the Board of Education approves the submission of the 2014-2015 No Child Left Behind application to the Department of Education for the following amounts:
- Title II-A $21,787
- Title III $10,487
B.14. IDEA Application
RESOLVED, that the Board of Education approves the submission of the 2014-2015 IDEA grant application to the Department of Education with the following amounts for special education programs:
- IDEA Basic $ 441,865
- IDEA Pre-School $ 15,718
B.15. Joint Transportation Agreements
RESOLVED, that the Board of Education authorizes Joint Transportation Agreements for the 2014-2015 school year as follows:
- Somerset County Educational Services Commission with an administrative fee of 6%.
- Union County Educational Services Commission with an administrative fee of 4%.
- Educational Services Commission of Morris County with an administrative fee of 5%.
B.16. Rates for Custodial Charges for Building Usage for the 2014-2015 School Year
RESOLVED, that the Board of Education approves the following rates for the billing of custodial charges for the groups that use our buildings:
Straight time $31.00 per hour
Time and a half $46.50 per hour
Double time $62.00 per hour
C. Personnel/Student Services
C.1. Employment for the 2014-2015 School Year
RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2014-2015 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq."
a. Lori Vigliotti, Language Learning Disability Teacher, Warren Middle School, MA, Step 1, of the 2013-2014 salary guide, $59,367 (2014-2015 step will be the equivalent of this 2013-2014 step, to be determined once collective bargaining is concluded), effective September 1, 2014 through June 30, 2015.
b. Zachary Liu, Classroom Paraprofessional, increase to 30 hours per week, Mt. Horeb School, Step 1-2 of the 2013-2014 salary guide, $17,600 (pro-rated) effective May 27, 2014 through June 30, 2014.
c. Zachary Liu, Transportation Monitor, 1.5 hours per day, at a cost not to exceed $510, effective May 28, 2014 through June 30, 2014.
d. Steven Rizzoli, Leave Replacement Teacher, Warren Central School, MA+30, Step 1 of the 2013-2014 salary guide $64,764 (2014-2015 step will be the equivalent of this 2013-2014 step, to be determined once collective bargaining is concluded), effective September 1, 2014 through June 30, 2015. (He will be a leave replacement teacher for Employee #1911.)
C.2. 2014-2015 Employment Non-WTEA Employees
RESOLVED, that the Board of Education approves the list of non-WTEA employee assignments and salaries for the 2014-2015 school year, dated May 19, 2014.
C.3. Extended Work Schedule
RESOLVED, that the Board of Education approves an extended work schedule, to a maximum of five days total per school, beginning after the last day of the 2013-2014 school year and ending before the commencement of the 2014-2015 school year, at the employee's per diem rate, as follows:
a. Liz Bisson, Multi-Duty Paraprofessional, Angelo L. Tomaso School
b. Carmella Motyczka, Multi-Duty Paraprofessional, Central School
c. Michele Delserro, Multi-Duty Paraprofessional, Mt. Horeb School
d. Susan Francione, Multi-Duty Paraprofessional, Woodland School
C.4. 2014-2015 Non-WTEA Stipends
RESOLVED, that the Board of Education approves the following non-WTEA stipends for the 2014-2015 school year:
a. Mary Beth Greco, Lit Coach at Angelo L. Tomaso School, $6,400 (4 hrs/wk)
b. Marianne Larson, Lit Coach at Central School, $6,400 (4 hrs/wk)
c. Michelle Cebula, Lit Coach at Mt. Horeb School, $6,400 (4 hrs/wk)
d. Kathy Brown, Lit Coach at Woodland School, $6,400 (4 hrs/wk)
Salaries to be funded through No Child Left Behind Grant, Title II-A, to the extent funds are available.
C.5. Appointment of 2014-2015 Summer Fun Staff
RESOLVED, that the Board of Education approves the list of Summer Fun Staff, Paraprofessionals and Substitutes, dated May 27, 2014.
C.6. Movement on the Guide
RESOLVED, that the Board of Education approves the following staff for amended placements on the 2013-2014 salary guide:
a. Shannon O'Shea, with congratulations, for movement from MA to MA+15, effective May 1, 2014.
b. Suzanne Wisher, with congratulations, for movement from MA to MA+15, effective May 1, 2014.
C.7. Special Education Service Providers' List
RESOLVED, that the Board of Education approves the list of special education service providers for the upcoming 2014-2015 school year, dated May 20, 2014.
C.8. Job Description Approval (TABLED)
RESOLVED, that the Board of Education approves the Mechanic job description.
XIII. Old Business
N/A
XIV. New Business
The board congratulated Dr. Crader on her birthday.
XV. Public Commentary
Brenda Nemcek, Old Smalleytown Road, asked a question regarding the brand of Chromebooks.
XVI. Executive Session
At 8:42 p.m. Mrs. Allocco moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss:
a collective bargaining agreement and/or negotiations related to it
Action will not be taken upon return to public session;
the length of the meeting is anticipated to be approximately 10 minutes; and be it
FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Mrs. Helewa and approved by unanimous voice vote.
Ms. DeNourie left at this time.
On motion by Mrs. Allocco seconded by Mrs. Helewa the Board reconvened in open session at 9:22 p.m.
XVII. Adjourn
On motion by Mrs. Allocco seconded by Mr. deMontagnac the meeting adjourned at 9:23 p.m.
Minutes recorded by
Patricia Leonhardt
Board Secretary
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