Minutes for April 22, 2013
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A regular business meeting of the Board of Education was held this day in the Mt. Horeb School, Mt. Horeb Road. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by Board President Mildred Spiller.
OPEN PUBLIC MEETING STATEMENT - Mrs. Spiller read the following Statement:
Re: Chapter 231 P.L. 1975: "The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on January 8, 2013. This notice was on that date posted on the bulletin board in the Township Office, mailed to the Courier News and the Echoes Sentinel, and filed with the Township Clerk of the Township of Warren, all in accordance with the requirements of the Open Public Meetings Act."
II. PLEDGE OF ALLEGIANCE - Mrs. Spiller led the assembly in the Pledge of Allegiance.
III. ROLL CALL
Present: John De Bellis Donald Huber, Desiree DeNourie, Kathy Helewa, Roberta Monahan, James Sena, Mildred Spiller, and Greg Steier
Absent: Tia Allocco (arrived at 7:38 p.m.)
Also Present: Dr. Tami Crader, Superintendent, Patricia Leonhardt, School Business Administrator/Board Secretary, members of the staff and public
IV. PRESENTATION
Dr. Crader introduced the following two presentations:
- Buddy-to-Buddy Program
Mr. Kimmick discussed the initial implementation of the Buddy-to-Buddy program. The students provided additional specifics regarding the program and then engaged the Board of Education and Dr. Crader in several multi-sensory, hands-on stations which exemplified the challenges of some students.
Mrs. Allocco arrived at this point in the meeting (7:38 p.m.).
- Mathematics Textbook Selection Recommendation
Mrs. Markman and Mrs. Kline presented an overview of the process and personnel involved in the selection of the Math textbooks and introduced the books which were chosen.
V. MINUTES
Mr. Huber moved the following:
RESOLVED, that the Board of Education approves the public session minutes of the March 21, 2013 Board Meeting.
The motion was seconded by Mr. Steier and approved by a 7-0-2 roll call vote. (Mr. Huber and Mr. Sena abstained.)
VI. CORRESPONDENCE AND INFORMATION
Dr. Crader reported on HIB information from April 8, 2013 through April 22, 2013 as follows:
- HIB Information
|
Total # of Investigations: |
0 |
Total # of Determined Bullying Incidents: |
0 |
VII. PRESIDENT'S REMARKS
Mrs. Spiller read the District's Mission Statement:
Warren Township Schools' Mission Statement: In partnership with family and community, provide an environment where each child is valued and experiences the challenge and excitement of learning with the expectation that all students shall achieve the New Jersey Core Curriculum Content Standards at all grade levels.
Mrs. Spiller thanked the Mt. Horeb PTO for the snacks provided this evening, and the students for their wonderful presentation and hands-on exercises, and all involved in the textbook process.
Mrs. Spiller congratulated the 8th grade Continental Math Team on its National 1st Place finish.
VIII. SUPERINTENDENT'S REMARKS
Dr. Crader read words of praise and gratitude for Mrs. Lewis on her upcoming retirement.
Dr. Crader discussed the HIB self-assessment and reported on some student activities she saw today in some buildings visits.
Additionally Dr. Crader recommended that the Board table motion B.6. for further clarification.
IX. COMMITTEE REPORTS
Mrs. Monahan, chair of the Personnel Committee, reported on the status of the evaluations for both Dr. Crader and the Board's own self-evaluation.
On behalf of the Policy/Legislative Committee, Mrs. Helewa reported on the meeting with Assemblyman Bramnick.
elewa reported on the meeting with Assemblyman BramnickHeleHHHH HHHHH
Mr. Sena reported on the Curriculum Committee meeting at which Mrs. Markman discussed the Math textbook selection, Professional Development Plan, the Bring Your Own Devise pilot, and the rubric for placement in advanced classes & Honor roll.
X. DISCUSSION
None
XI. PUBLIC COMMENTARY (including opportunity to speak about items for Board Consideration/Action)
Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:
1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
2. Each statement made by a participant shall be limited to three minutes' duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
4. All statements shall be directed to the presiding officer-no participant may address or question Board members individually.
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
Mr. Stegemann, Ferguson Rd., discussed the change of dates of the Community Budget
discussion sessions. In addition Mr. Stegemann asked about the standardized test results of our students and the planned textbook purchasing. Lastly he asked some questions regarding the Central School windows and building envelope project.
XII. ITEMS FOR BOARD CONSIDERATION/ACTION
Mrs. Allocco thanked Dr. Crader for her flexibility regarding amending the 2014-15 calendar (Agenda item A.4.). The Board discussed the various options for the 2014-15 School year.
On a motion by Mr. Huber, seconded by Mr. Sena, the consent agenda items A.1. through A.7., B.1. through B.13. (B.6. was tabled), C.1. through C.6., were approved by a 9-0 roll-call vote.
A. Education
A.1. HIB Report
RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on April 17, 2013.
A.2. Approval of HIB Self-Assessment
RESOLVED, that the Board of Education approves the School Self-Assessment for grading each school's progress under the Anti-Bullying Bill of Rights Act.
A.3. Out-of-Zone Request
RESOLVED, that the Board of Education approves the out-of-zone request for the following student:
a. Student #621227 Kindergarten, Angelo L. Tomaso School, from on or about
May 1, 2013 through June 25, 2013. The parents will transport the student.
A.4. 2014-2015 School Year Calendar
RESOLVED, that the Board of Education approves the calendar for the 2014-2015 school year, dated April 22, 2013.
A.5. Tuition Out Student
RESOLVED, that the Board of Education approves an aide for an out-of-district placement, Student #120483, at William Annin Middle School (Bernards Township Schools), beginning March 5, 2013. The cost to the district is $16,217.86. (This motion is in addition to the original motion approved on December 10, 2012.)
A.6. Mathematics Textbook Adoption
RESOLVED, that the Board of Education approves the following textbook series:
a. Go Math!, Houghton Mifflin Harcourt, 2012, for K-5 students
b. Big Ideas Math, Big Ideas Learning/Houghton Mifflin Harcourt, 2014, for 6 -8 students
A.7. Professional Service Provider - Update
RESOLVED, that the Board of Education approves the addition of Kid Therapy LLC to provide PT services, at a cost of $144 per hour.
B. Finance/Operations/Transportation
B.1. Payment of Bills
RESOLVED, that the Board of Education approves the payment of bills for the month of April 2013 in the amount of $4,165,809.47.
B.2. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the attached report of the secretary for the month of March, 2013.
WHEREAS, this report shows the following balances on March 31, 2013
|
FUND |
CASH BALANCE |
APPROPRIATION BALANCE |
FUND BALANCE |
|
(10) General Current Exp. Fund |
$9,310,462.71 |
|
$1,573,466.18 |
|
(11) Current Expense |
$3,114,610.92 |
||
|
(12) Capital Outlay |
$1,021,166.08 |
||
|
(13) Special Schools |
$1,675.38 |
||
|
(20) Special Revenue Fund |
($111,755.54) |
($21,992.58) |
$0.00 |
|
(30) Capital Projects Fund |
$0.00 |
$0.00 |
|
|
(40) Debt Service Fund |
$168.04 |
$83.39 |
$84.65 |
|
TOTAL |
$9,198,875.21 |
$4,115,543.19 |
$1,573,550.83 |
WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.3. Budget Transfers for Month of March 2013
RESOLVED, that the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:
|
TO: |
FROM: |
|||
|
11-000-100-566-08-01 |
Tuition - Private (Regular SY) |
11-000-100-562-08-01 |
Tuition - Other LEAs (Reg. SY) |
$35,000 |
|
11-000-219-390-08-00 |
CST Professional/Technical Svcs. |
11-000-219-104-00-00 |
Salaries - Child Study Team |
$10,000 |
|
11-000-223-600-12-00 |
Staff Training Supplies |
11-000-221-600-12-00 |
Curriculum Supplies |
$1,000 |
|
11-000-230-820-00-00 |
Judgments Against the District |
11-000-230-339-01-00 |
Admin. - Purch. Prof. Svcs. |
$10,000 |
|
11-000-230-820-00-00 |
Judgments Against the District |
11-000-230-590-01-00 |
Other Purchased Svcs. (Various) |
$5,000 |
|
11-000-230-820-00-00 |
Judgments Against the District |
11-000-230-610-01-00 |
Administration - Supplies |
$5,000 |
|
11-000-240-600-03-10 |
Administrative Supplies - Central |
11-000-240-800-03-00 |
Principal Dues - Central |
$300 |
|
11-000-240-610-00-05 |
District Supplies - ALT |
11-000-240-610-00-07 |
District Supplies - Middle |
$1,200 |
|
11-000-261-610-09-04 |
Maintenance Supplies - MH |
11-000-261-420-04-52 |
Maint. Repairs - Hurricane - MH |
$1,365 |
|
11-000-261-610-09-07 |
Maintenance Supplies - MS |
11-000-261-420-07-52 |
Maint. Repairs - Hurricane - MS |
$1,500 |
|
11-000-266-610-09-07 |
Security - Maint. Middle |
11-000-261-420-04-52 |
Maint. Repairs - Hurricane - MH |
$1,075 |
|
11-190-100-640-07-00 |
Textbooks - Middle |
11-190-100-890-12-00 |
Misc. Instructional Expense |
$3,500 |
|
11-402-100-610-07-00 |
Sports Supplies |
11-230-100-600-07-00 |
Basic Skills Supplies - MS |
$400 |
|
12-000-252-730-00-00 |
Administrative IT Equipment |
11-000-291-270-00-00 |
Health Benefits |
$52,000 |
|
12-000-400-390-06-02 |
Prof. Svcs. - WD Roof Replace. |
11-000-291-270-00-00 |
Health Benefits |
$113,000 |
|
12-120-100-730-05-00 |
Instructional Equipment - ALT |
11-190-100-610-05-10 |
Instructional Supplies - ALT |
$4,600 |
|
12-120-100-730-05-00 |
Instructional Equipment - ALT |
12-120-100-730-03-00 |
Instructional Equipment - CS |
$800 |
|
GRAND TOTAL |
$245,740 |
B.4. Travel Approval
Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools' policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.
Now Therefore Be It RESOVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:
May 2013
- Colleen Krumm, WS, Implement Common Core Math, Bridgewater $219
- Lauren Valera, WS, Tchrs of Eng to Othr Langs Conf, New Brunswick $276
- Carol Keirstead, MHS, Strat for Preschoolers, Mountainside $202
June 2013
- Patricia Leonhardt, BOE, NJASBO Conference, Atlantic City $534
All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.
B.5. 403(b) Plan Document for Public Education
RESOLVED, that the Board of Education approves the Revised 403(b) Plan Document for Public Education Organizations, dated April 22, 2013, for the Warren Township Schools, effective May 1, 2013. This revision adds ASPire as an additional vendor.
B.6. Purchase of Truck TABLED
RESOLVED, that the Board of Education approves the purchase of a Ford 2013 F550 Dump Truck from Route 23 Automall. The total cost, including options, is $72,693.27. This item will be purchased under Morris County Cooperative Pricing (Contract #15-C).
B.7. Purchase Of Copy Machines
RESOLVED, that the Board of Education approves the purchase of two (2) copy machines, at a total cost of $39,144, from Atlantic Tomorrow's Office of Freehold, NJ. The district will purchase one Savin MP9002 and one Savin MP6002SP copier, which will be placed in the faculty room of ALT and the main office of Woodland School. These purchases are covered by NJ State Contract A51464, and are broken down as follows:
Savin MP9002 Copier, with 3 hole punch capability - $20,025
Savin MP6002SP Copier with scanning - $19,119
B.8. Tax Payment Schedule for 2013-2014 School Year
RESOLVED, that the Board of Education approves the following tax payment schedule for 2013-2014 from the Township of Warren:
|
July 8, 2013 |
700,000 |
January 2, 2014 |
3,195,858 |
|
|
July 18, 2013 |
700,000 |
|||
|
August 1, 2013 |
700,000 |
February 3, 2014 |
3,195,858 |
|
|
August 15, 2013 |
1,000,000 |
|
||
|
September 3, 2013 |
2,000,000 |
March 3, 2014 |
3,195,858 |
|
|
September 16, 2013 |
2,000,000 |
|||
|
October 1, 2013 |
4,025,048 |
April 1, 2014 |
3,195,858 |
|
|
November 1, 2013 |
4,025,048 |
May 1, 2014 |
3,195,858 |
|
|
December 2, 2013 |
4,025,049 |
June 2, 2014 |
3,195,855 |
|
|
TOTAL 2013 - 2014: |
38,350,290 |
|||
B.9. Use of GovDeals for the Sale of Surplus
RESOLVED, that the Board of Education is the owner of certain surplus property which is no longer needed for public use; and
WHEREAS, the Board is desirous of selling said surplus property in an "as is" condition without express or implied warranties.
NOW THEREFORE, be it RESOLVED that the Board approves:
(1) The sale of the surplus property may be conducted through GovDeals
pursuant to State Contract A-83453/T2581 in accordance with the terms and conditions of the State Contract. The terms and conditions of the agreement entered into with GovDeals is available online at govdeals.com and also available from the Warren Township School District's Business Office.
(2) Any sales would be conducted online with govdeals.com as the address of the auction site.
(3) All sales would be conducted pursuant to Local Finance Notice 2008-9.
(4) All surplus property would be sold in an "as is" condition without express or implied warranties with the successful bidder required to execute a Hold Harmless and Indemnification Agreement concerning use of said surplus property.
(5) The School District reserves the right to accept or reject any bid submitted.
B.10. Sale of Obsolete Items
RESOLVED, that the Board of Education declares as obsolete items as listed on the attached; and
BE IT FURTHER RESOLVED, that the Board of Education approves the sale of the listed equipment in accordance with N.J.S.A. 18A:18A:45 - Sale of Property.
B.11. Technology Purchasing
RESOLVED, that the Board of Education approves technology purchasing, through WSCA Contract 70256 with Dell, as follows:
50 Laptops for MS Carts - $46,067.50
25 Laptops for MS I&D Lab - $23,270
25 Laptops for WS Library - $23,033.75
58 Desktops for MS - $54,717.78
B.12. Central School Window Replacement and Building Envelope Repairs
WHEREAS, a recommendation was made by the Superintendent of Schools to the Warren Township Board of Education ("Board") to seek a contract for construction services for the Window Replacement and Building Envelope Repairs at Central School (hereinafter "Project"); and
WHEREAS, the Project was properly advertised to prospective bidders in accordance with N.J.S.A. 18A:18A-4; and
WHEREAS, on Thursday April 11, 2013 the Board received the following bids from potential bidders in accordance with N.J.S.A.18A:18A-1, et seq.;
|
Contractor |
Base Bid |
Alt # 1 |
Alt #2 |
Alt. #3 |
|
Hahr Construction |
$492,000.00 |
$26,000.00 |
$7,000.00 |
$26,000.00 |
|
Apex Enterprises of Union, Inc. |
$498,500.00 |
$38,000.00 |
$33,000.00 |
$51,000.00 |
|
Paragon Restoration Corporation |
$582,790.00 |
$22,570.00 |
$12,640.00 |
$16,236.00 |
|
Brockwell & Carrington, Inc. |
$684,000.00 |
$32,000.00 |
$20,000.00 |
$28,000.00 |
|
DeSapio Construction, Inc. |
$782,700.00 |
$70,285.00 |
$52,560.00 |
$76,300.00 |
WHEREAS, the three lowest bids have been reviewed and have been determined to contain material non-waivable defects; and
WHEREAS, the remaining bidders exceed the Board's budget for the Project,
NOW, THEREFORE:
BE IT RESOLVED, that the Board hereby rejects the bids as unresponsive based on the fact that they exceed the Board's budget for the Project, and
BE IT FURTHER RESOLVED, that the Board hereby authorizes the Project be rebid pursuant to New Jersey Public Contract Laws, N.J.S.A. 18A:18A-1, et seq
B.13. Woodland School Roof Replacement
WHEREAS, a recommendation was made by the Superintendent of Schools to the Warren Township Board of Education ("Board") to seek a contract for construction services for the Roof replacement at the Woodland School (hereinafter "Project"); and
WHEREAS, the Project was properly advertised to prospective bidders in accordance with N.J.S.A. 18A:18A-4; and
WHEREAS, on Thursday April 18, 2013 the Board received the following bids from potential bidders in accordance with N.J.S.A.18A:18A-1, et seq.;
|
Contractor |
Base Bid |
Alt # 1 |
|
Imperium Construction, Inc. |
$1,099,000.00 |
NO BID |
|
Integrity Roofing, Inc. |
$1,194,000.00 |
$10,000.00 |
|
VMG Group |
$1,210,000.00 |
$15,000.00 |
|
Safeway Contracting, Inc. |
$1,225,000.00 |
$15,000.00 |
|
Laumar Roofing, Co., Inc. |
$1,252,000.00 |
$12,000.00 |
WHEREAS, the two lowest bids have been reviewed and have been determined to contain material non-waivable defects; and
WHEREAS, VMG Group's bid has been reviewed by the design professionals and is responsive to the bid requirements for the Project,
NOW, THEREFORE:
BE IT RESOLVED, that the Board hereby awards the Project (Base Bid plus Alternate #1) to VMG Group for One Million, Two Hundred Twenty-five Thousand ($1,225,000.00) Dollars.
C. Personnel/Student Services
C.1. Retirements
RESOLVED, that the Board of Education approves the retirements of the following staff:
a. Susan Lewis, Computer Teacher, Mt. Horeb School, for the purpose of retirement, with appreciation for her 15 years of service to the Warren Township students, effective June 30, 2013.
b. Employee #0343, for the purpose of retirement, effective June 30, 2013.
C.2. Substitute Teachers
RESOLVED, that the Board of Education approves the following to be appointed as substitute teachers for the 2012-2013 school year:
a. Cristina Rodriguez
b. Sarah Contractor
c. Concetta Coffey
C.3. Family Leave Request
RESOLVED, that the Board of Education approves the following:
a. Employee #1911 for leave under NJFLA (unpaid with benefits) from September 3, 2013 through November 26, 2013 and child rearing leave (unpaid without benefits) from November 27, 2013 through June 30, 2014, with an anticipated return date of September 2, 2014.
C.4. Employment for the 2012-2013 School Year
RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2012-2013 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq."
a. Transfer of Alexandra Esposito, Classroom Paraprofessional, Angelo L. Tomaso, to Classroom Paraprofessional, Mount Horeb School, effective April 1, 2013 through June 30, 2013.
b. Ruth Rillo, Multi-duty Paraprofessional, 10 hours, Central School, Step 2-3 of the 2012-2013 salary guide, $5,163 (prorated) effective on or about May 15, 2013 through June 30, 2013.
C.5. Medical Leave Extension
RESOLVED, that the Board of Education approves Employee #2498 for an extension of leave (unpaid with benefits) under FMLA from April 19, 2013 through on or about May 9, 2013.
C.6. Resignation
RESOLVED, that the Board of Education approves the following resignation:
a) Kristen D'Alessandro, 7th & 8th Grade Math Teacher, Middle School, effective June 30, 2013.
XIII. OLD BUSINESS
- Reporting of Related Services
Dr. Crader discussed the frequency of the presentation of the related services chart and its value. The board determined that the data did have value but that presenting it semi-annually was sufficient.
BOE Procedure
Mr. Steier asked about the procedure for BOE members asking agenda related questions.
Facility Usage
Mr. Huber asked questions regarding facility scheduling for the two cheerleading programs. It was Mr. Monahan's suggestion that the town Recreation Director, Mrs. Hermann, be encouraged to participate. Additionally, the creation of board policy was discussed.
At this time Dr. Crader discussed the unauthorized use of district fields. This topic will need to be discussed by the board in depth.
XIV. NEW BUSINESS
Candidates for the BOE
Mrs. Leonhardt informed anyone wishing to run for a BOE seat in November 2013 that the documentation is due June 4th.
XV. PUBLIC COMMENTARY
Mr. Stegemann asked questions on the 2013.2014 budget, specifically the cost of out-of-district students, and the summer program. Also discussed was the elimination of the public vote on the budget.
XVI. Adjourn
On motion by Mrs. Monahan seconded by Mrs. Allocco the meeting adjourned at 9:47 p.m.
Minutes recorded by:
Patricia Leonhardt
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