Minutes for February 25, 2013
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A regular business meeting of the Board of Education was held this day in the Middle School, Old Stirling Road. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Board President Mildred Spiller.
OPEN PUBLIC MEETING STATEMENT - Mrs. Spiller read the following Statement:
Re: Chapter 231 P.L. 1975: "The adequate notice of this regular meeting as required by the open public meetings act was provided by the posting, mailing/delivery, and filing of this notice on January 8, 2013. This notice was on that date posted on the bulletin board in the Township Office, mailed to the Courier News and the Echoes Sentinel, and filed with the Township Clerk of the Township of Warren, all in accordance with the requirements of the Open Public Meetings Act."
II. PLEDGE OF ALLEGIANCE - Mrs. Spiller led the assembly in the Pledge of Allegiance.
III. ROLL CALL
Present: Tia Allocco, John De Bellis, Desiree DeNourie, Kathy Helewa, Donald Huber, Roberta Monahan, James Sena, Greg Steier, and Mildred Spiller
Absent: Mrs. Allocco left at 8:30 p.m.
Also Present: Dr. Tami Crader, Superintendent, Patricia Leonhardt, School Business Administrator/Board Secretary, members of the staff, public, and press
IV. PRESENTATION
- Theatrical performance from 2013 WMS Musical- FAME
The board attended a short excerpt from the Middle School play Fame in the multi-purpose room. Upon return to the library, Dr. Crader provided an overview of Music and Performing Arts in Warren Township Schools.
Mr. Comba, Middle School Principal, provided a presentation regarding the district's accelerated Math program, both as it currently exists, and with the modifications as proposed for 2013-14.
In addition Mr. Comba discussed two new Unified Arts electives, Financial Literacy and Public Speaking.
- 2013-2014 Proposed Budget Presentation - Part IV
Mrs. Leonhardt provided an overview of Budgeting-Revenue Calculations.
V. MINUTES
Mr. Huber moved the following:
RESOLVED, that the Board of Education approves the public session minutes of the February 11, 2013 Board Meeting.
The motion was seconded by Mrs. Monahan and approved by an 8-0-1 roll call vote (Mr. De Bellis abstained).
VI. CORRESPONDENCE AND INFORMATION
- HIB Information
|
Total # of Investigations: |
0 |
Total # of Determined Bullying Incidents: |
0 |
VII. PRESIDENTS REMARKS
Mrs. Spiller read the District's Mission Statement.
Warren Township Schools' Mission Statement: In partnership with family and community, provide an environment where each child is valued and experiences the challenge and excitement of learning with the expectation that all students shall achieve the New Jersey Core Curriculum Content Standards at all grade levels.
Mrs. Spiller thanked the students for the Fame snippet as well as the Home Arts program for this evening's goodies.
Mrs. Spiller also thanked the Woodland, ALT and especially Central School's PTOs for their generous donations.
VIII. SUPERINTENDENT'S REMARKS
- Strategic Plan Update
Dr. Crader reported on the Strategic Plan process, noting a few ideas which have bubbled up.
Dr. Crader read words of praise for Mrs. Villanueva on her upcoming retirement.
In addition, an upcoming presentation regarding 21st Learning Leadership, being given by WHRHS, was mentioned.
IX. COMMITTEE REPORTS
Mrs. Monahan reported on the Policy Committee's, work, which resulted in the motions on this evening's agenda. In addition, the committee is working on additional regulations.
Mrs. Monahan is working on establishing a Personnel Committee meeting.
Mrs. Allocco reported on the Communications Committee which established goals, and discussed increasing parent participation and a district Facebook presence.
X. DISCUSSION
None
XI. PUBLIC COMMENTARY AND BUDGET INPUT (including opportunity to speak about items for Board Consideration/Action)
Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:
1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
2. Each statement made by a participant shall be limited to three minutes' duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
4. All statements shall be directed to the presiding officer-no participant may address or question Board members individually.
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
None
XII. ITEMS FOR BOARD CONSIDERATION/ACTION
On a motion by Mr. Huber, seconded by Mr. Sena, the consent agenda items A.1. through A.4., B.1. through B.7., C.1. through C.7., and D.1 were approved by an 9-0 roll-call vote.
A. Education
A.1. HIB Report
RESOLVED, that the Board of Education approves the HIB Report submitted by the Superintendent for the period ending on February 19, 2013.
A.2. Warren Middle School Electives
RESOLVED, that the Board of Education approves the following two elective courses at Warren Middle School, both as five-week cycles:
1. Personal Financial Literacy Grade 7
2. Public Speaking Grade 8
A.3. Warren Middle School Math Courses
RESOLVED, that the Board of Education approves the following changes to the Warren Middle School math program offerings:
1. Addition of Grade 6 Pre-Algebra course for identified students (currently self-taught).
2. Addition of in-district Grade 8 Geometry Honors course for identified students (currently taught at WHRHS).
A.4. Central School Action Plan
RESOLVED, that the Board of Education approves the 2012-2013 action plan for addressing progress targets at Central School.
B. Finance/Operations/Transportation
B.1. Payment of Bills
RESOLVED, that the Board of Education approves the payment of bills for the month of February 2013 in the amount of $3,529,909.69.
B.2. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the attached report of the secretary for the month of January, 2013.
WHEREAS, this report shows the following balances on January 31, 2013
|
FUND |
CASH BALANCE |
APPROPRIATION BALANCE |
FUND BALANCE |
||
|
(10) General Current Expense Fund |
$9,497,945.89 |
|
$1,573,466.18 |
||
|
(11) Current Expense |
$3,282,171.29 |
||||
|
(12) Capital Outlay |
$1,055,926.73 |
||||
|
(13) Special Schools |
$1,675.38 |
||||
|
(20) Special Revenue Fund |
($310,259.02) |
$26,454.83 |
|||
|
(30) Capital Projects Fund |
$0.00 |
$0.00 |
|||
|
(40) Debt Service Fund |
$587,329.04 |
$0.00 |
$84.65 |
||
|
TOTAL |
$9,775,015.91 |
$4,366,228.23 |
$1,573,550.83 |
||
WHEREASWHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.3. Budget Transfers for Month of January 2013
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:
|
TO: |
FROM: |
|||
|
11-000-219-390-08-00 |
CST Prof./Technical Services |
11-000-222-100-00-01 |
Educ.l Media/Library - Salaries |
$12,000 |
|
11-000-222-600-03-12 |
Library Books - Central |
11-000-222-600-03-10 |
Library Supplies - Central |
$750 |
|
11-000-222-600-06-12 |
Library Books - Woodland |
11-190-100-610-06-10 |
Instructional Supplies - WD |
$220 |
|
11-000-240-580-03-00 |
Workshops & Travel - Central |
11-000-240-610-00-03 |
District Supplies - Central |
$500 |
|
11-000-240-580-04-00 |
Workshops & Travel - MH |
11-000-240-610-00-04 |
District Supplies - Mt. Horeb |
$500 |
|
11-000-240-580-05-00 |
Workshops & Travel - ALT |
11-000-240-610-00-05 |
District Supplies - ALT |
$500 |
|
11-000-240-580-06-00 |
Workshops & Travel - WD |
11-000-240-610-00-06 |
District Supplies - Woodland |
$500 |
|
11-000-240-580-07-00 |
Workshops & Travel - Middle |
11-000-240-610-00-07 |
District Supplies - Middle |
$500 |
|
11-000-252-580-11-01 |
Workshops & Travel - Tech. |
11-000-252-100-11-01 |
Computer Tech - Hourly |
$1,025 |
|
11-000-261-340-07-51 |
Prof. Svcs.-Water Damage-MS |
11-000-291-270-00-00 |
Health Benefits |
$2,565 |
|
11-000-261-420-04-52 |
Maint. Repairs - Hurricane - MH |
11-000-291-270-00-00 |
Health Benefits |
$2,440 |
|
11-000-261-420-05-52 |
Maint. Repairs - Hurricane - ALT |
11-000-291-270-00-00 |
Health Benefits |
$2,023 |
|
11-000-261-420-06-52 |
Maint. Repairs - Hurricane - WD |
11-000-291-270-00-00 |
Health Benefits |
$2,588 |
|
11-000-261-420-07-51 |
Maint. Repairs-Water Dam.-MS |
11-000-291-270-00-00 |
Health Benefits |
$6,610 |
|
11-000-261-420-07-52 |
Maint. Repairs - Hurricane - MS |
11-000-291-270-00-00 |
Health Benefits |
$5,325 |
|
11-000-261-610-03-52 |
Maint. Supplies - Hurricane - CS |
11-000-291-270-00-00 |
Health Benefits |
$145 |
|
11-000-261-610-07-51 |
Maint. Supplies-Water Dam.- MS |
11-000-291-270-00-00 |
Health Benefits |
$161 |
|
11-000-261-610-07-52 |
Maint. Supplies - Hurricane - MS |
11-000-291-270-00-00 |
Health Benefits |
$950 |
|
11-000-262-100-09-08 |
Chargeable Custodian Wages |
11-000-262-100-09-16 |
Summer Maintenance Workers |
$7,000 |
|
11-000-263-420-09-52 |
Grounds - Services - Hurricane |
11-000-291-270-00-00 |
Health Benefits |
$7,000 |
|
11-000-263-610-09-00 |
Grounds - Supplies |
11-000-263-100-00-00 |
Grounds - Salaries |
$2,800 |
|
11-000-266-340-09-00 |
Security - Purch. Technical Svcs. |
11-000-262-340-09-00 |
Purchased Technical Services |
$9,928 |
|
11-000-266-420-09-05 |
Security - Maint. Repairs - ALT |
11-000-261-420-09-05 |
Maintenance Repairs - ALT |
$3,500 |
|
11-000-266-420-09-07 |
Security - Maint.- MS |
11-000-261-610-09-07 |
Maintenance Supplies - Middle |
$1,562 |
|
11-190-100-500-07-00 |
Other Purchased Services - MS |
11-190-100-610-07-10 |
Instructional Supplies - Middle |
$2,000 |
|
11-190-100-500-11-02 |
Other Purch. Svcs. - Instr. S/W |
11-190-100-500-00-00 |
Other Purchased Svcs. - District |
$5,000 |
|
11-190-100-500-11-02 |
Other Purch.Software |
11-190-100-500-03-00 |
Other Purchased Services - CS |
$500 |
|
11-190-100-500-11-02 |
Other Purch.Software |
11-190-100-500-04-00 |
Other Purchased Services - MH |
$500 |
|
11-190-100-500-11-02 |
Other Purch.Software |
11-190-100-500-05-00 |
Other Purchased Services - ALT |
$500 |
|
11-190-100-500-11-02 |
Other Purch.Software |
11-190-100-500-06-00 |
Other Purchased Services - WD |
$500 |
|
11-190-100-610-07-51 |
Instr. Supp.-Water Damage- MS |
11-000-291-270-00-00 |
Health Benefits |
$5,700 |
|
12-000-260-730-00-00 |
Operations & Maint. Equipment |
11-000-291-270-00-00 |
Health Benefits |
$33,328 |
|
12-000-400-390-03-03 |
Prof. Svcs. - CS Window Repl. |
12-000-400-450-03-03 |
Construction - CS Window Repl. |
$61,000 |
|
GRAND TOTAL |
$180,120 |
B.4. Travel Approval
Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools' policy number 4133-Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.
Now Therefore Be It RESOVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:
March 2013
- Mary Ellen Roberts, MS, Google Apps Summit, Union $229
April 2013
- Jordan DeGroat, MS, Autism and other Neuro Disorders, NYC $211
- Janice Anderson, MS, Strat to Strengthen Stud Vocab, New Brunswick $219
- Allison Reu, CS, NJSHA Convention, Long Branch $250
- Mary Ellen Roberts, MS, Power Schools User Group, Cherry Hill $155
- Aparna Virmani, MS, Power Schools User Group, Cherry Hill $155
All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.
B.5. Donation - Woodland School PTO
RESOLVED, that the Board of Education accepts, with gratitude, a donation of two iPads, at an approximate total cost of $900, for Woodland School.
B.6. Donation - ALT School PTO
RESOLVED, that the Board of Education accepts, with gratitude, a donation of
two Elmos, at an approximate total cost of $1,500, for ALT School.
B.7. Donation - Central School PTO
RESOLVED, that the Board of Education accepts, with gratitude, a donation of
$20,000. (Mrs. Milita plans to put funds toward technology purchases for Central School.)
C. Personnel/Student Services
C.1. Employment for the 2012-2013 School Year
RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2012-2013 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq."
a. Cynthia Cassidy, Library Media Specialist, Middle School, MA+15, Step 18 of
the 2012-2013 salary guide, $75,158, effective on or before April 29, 2013
through June 30, 2013. (She is replacing D. Burak.)
C.2. Substitute Teachers
RESOLVED, that the Board of Education approves the following to be appointed as substitute teachers for the 2012-2013 school year:
a. Edna Urgilez
b. Alexandra Gartenberg
c. Sharon Ingber
C.3. Medical Leave Requests
RESOLVED, that the Board of Education approves the following:
a. Employee #0228 for leave (paid with benefits) under FMLA from
March 7, 2013 through on or about April 1, 2013.
b. Employee #1191 for leave (paid with benefits) under
FMLA from February 25, 2013 through on or about March 25, 2013.
c. Employee #1582 for leave (paid with benefits) under FMLA from
February 27, 2013 through on or about April 1, 2013.
C.4. Retirement
RESOLVED, that the Board of Education approves the retirement of the following staff:
a. Kimberly Villanueva, Special Education Teacher, Middle School, for the
purpose of retirement, with appreciation for her 20 years of service to the
Warren Township students, effective June 30, 2013.
C.5. Movement on the Guide
RESOLVED, that the Board of Education approves the following staff for amended placements on the 2012-2013 salary guide:
a. Shannon Sharkey, with congratulations, for movement from MA+30 to
MA+45, retroactive to February 1, 2013.
b. Catherine Maguire, with congratulations, for movement from MA to MA+15,
retroactive to February 1, 2013.
c. Catherine Lazas, with congratulations, for movement from BA to BA+15,
retroactive to February 1, 2013.
C.6. Extended Hours
RESOLVED, that the Board of Education approves the extended hours of 1.5 per week, for William Kielblock, to accompany Student #120747 to an after school club for 6 weeks, beginning the week of February 18, 2013, at a cost not to exceed $200.
C.7. Rescind stipend appointment
RESOLVED, that the Board of Education rescinds the offer of the softball
coaching stipend position, which had been approved November 26, 2012 for
Jordan DeGroat.
D. POLICY
D.1 Policies - First Reading
RESOLVED, that the Board of Education approves the first reading of the following policies:
a. 4119.23/4219.23 Reg - Employee Substance Abuse
b. 5118 - Nonresidents
XIII. OLD BUSINESS
Mrs. Monahan reported on Policy 9311 which addressed the process regarding policy updates.
XIV. NEW BUSINESS
None.
XV. PUBLIC COMMENTARY
None
XVI. EXECUTIVE SESSION:
At 7:53 p.m. Mr. Huber moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss pending or anticipated litigation or contract negotiation and/or matters of attorney-client privilege
No action will be taken upon return to public session;
The length of the meeting is anticipated to be approximately 15 minutes; and be it
FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Mrs. Monahan and approved by unanimous voice vote.
On motion by Mr. Huber, seconded by Mrs. Monahan, the board reconvened in open session at 8:41 p.m.
XVII. Adjourn
On motion by Mrs. Monahan seconded by Mr. Sena the meeting adjourned at 8:41 p.m.
Minutes recorded by:
Patricia Leonhardt
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