Warren Township Schools: Minutes for August 13, 2012

Minutes for August 13, 2012 Archived Minutes

A regular business meeting of the Board of Education was held this day in the Board of Education Administration Building, Mt. Horeb Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by the Board President, Dr. Przybylski.

OPEN PUBLIC MEETING STATEMENT - Dr. Przybylski read the following Statement:

In accordance with the provisions New Jersey Open Public Meetings Law, the Board of Education has caused notice of this meeting to be posted in the Board Office and in the Township Office, mailed to the Courier News and Echoes Sentinel, and filed with the Clerk of the Township of Warren.

II. PLEDGE OF ALLEGIANCE - Dr. Przybylski led the assembly in the Pledge of Allegiance.

III. ROLL CALL

Present: John De Bellis, Kathy Helewa, Donald Huber, Gregory Przybylski, James Sena and Mildred Spiller

Absent: Tia Allocco

Susan Burman

Roberta Monahan

Also Present: Dr. Tami Crader, Superintendent, Patricia Leonhardt, School Business Administrator/Board Secretary, members of public, and press

IV. PRESENTATION

Construction Project Progress and Capital Improvement Plan
Mrs. Leonhardt and Mr. Tribelhorn, Supervisor of Buildings and Grounds, presented an overview of the construction and capital improvement projects.

V. MINUTES

Mrs. Spiller moved the following:

RESOLVED, the Board of Education approves the minutes of the following meeting:

July 16, 2012 public and private session

The motion was seconded by Mr. Huber and approved by a 6-0 roll call vote.

VI. CORRESPONDENCE AND INFORMATION

None

VII. PRESIDENT'S REMARKS

Dr. Przybylski hoped all are enjoying the last weeks of summer and congratulated Mary Pat Brown on her Warren/Watchung Rotary Teacher of the Year award.

VIII. SUPERINTENDENT'S REMARKS

Dr. Crader reported that all classes are well below class size maximums.

Dr. Crader shared that all administrators have passed the new teacher evaluation test.

IX. COMMITTEE REPORTS

None

X. DISCUSSION

None

XI. PUBLIC COMMENTARY (including opportunity to speak about items for Board Consideration/Action)

Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;

2. Each Statement made by a participant shall be limited to three minutes' duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);

3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and

4. All Statements shall be directed to the presiding officer-no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

Anthony Morrissey addressed the BOE regarding Learning Express and the distribution of material to the district's parents highlighting before and after school care.

XII. ITEMS FOR BOARD CONSIDERATION/ACTION

Mr. Huber asked to pull A.1. for a separate vote and B.8. and B.9. for discussion.

Mrs. Spiller asked a question regarding the presence of a BOE candidate on the district's substitute teacher list. Dr. Crader assure all that once a BOE member, an individual cannot be employed by the board.

Mr. Huber expressed his concerns with motion A.1. It was determined that although the list of providers will be voted on tonight, at this time the board will not change the process whereby services are individually approved. This will be discussed again when more board members are present.

The board discussed the allocation of last year's Extraordinary Aid and Non Public Transportation.

On motion by Mrs. Spiller, seconded by Mr. Sena, the consent agenda items A.1. through

B.9., B.10. as amended, B.11. through B.15., B.16. as amended, and C.1. through D.1. were approved by a 6-0 roll-call vote.

A. EDUCATION

A.1. Outside Professionals

RESOLVED, that the Board of Education approves the attached list of Outside Professionals for the 2012-2013 school year, dated August 8, 2012.

A.2. District Goals

RESOLVED, that the Board of Education approves the attached list of District Goals for the 2012-2013 school year.

B. FINANCE/OPERATIONS/TRANSPORTATION

B.1. Partial Payment of Bills

RESOLVED, that the Board of Education approves the partial payment of bills from August 1, 2012 through August 13, 2012 in the amount of $1,961,983.28.

B.2. Partial Payment of Bills

RESOLVED, that the Board of Education authorizes the School Business Administrator/Board Secretary, pursuant to Policy 3326, to audit pending bills and claims, to pay qualifying bills and claims within approved budget line item amounts, from August 14, 2012 to August 31, 2012, and to submit those bills to the Board of Education for approval at its next regular meeting.

B.3. Board Secretary's and Treasurer's Report

WHEREAS, the Board of Education has received the attached report of the secretary for the month of June.

WHEREAS, this report shows the following balances on June 30, 2012


FUND	CASH BALANCE	APPROPRIATION BALANCE	FUND BALANCE
(10) General Current Expense Fund	$6,817,004.82		$1,545,314.34
(11) Current Expense		$1,462,686.60
(12) Capital Outlay		$149,117.73
(13) Special Schools		$7,987.75
(18) Ed Jobs Fund		$6.00
(20) Special Revenue Fund	($7,175.72)	$30,738.98
(30) Capital Projects Fund	$0.00		$0.00
(40) Debt Service Fund	$14,321.65	$84.44	$14,321.65
TOTAL	$6,824,150.75	$1,650,621.50	$1,559,635.99

WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it

RESOLVED, the Board of Education accepts the above reference reports and certifications and be it

FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.

B.4. Budget Transfers for Month of June 2012

RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:

TO:		FROM:
11-000-100-562-08-01	Tuition - Other LEAs	11-120-100-101-00-01	Gr. 1-5 Teachers - Salaries	$5,600
11-000-100-566-08-01	Tuition - Private	11-120-100-101-00-01	Gr. 1-5 Teachers - Salaries	$1,500
11-000-217-600-08-00	Extraordinary Svcs. - Supplies	11-000-217-320-08-00	Extra. Svcs. - Purch. Svcs.	$150
11-000-219-390-08-00	CST Prof. /Technical Services	11-000-217-320-08-00	Extra. Svcs. - Purch. Svcs.	$4,000
11-000-223-320-12-00	Staff Training - Purch. Svcs.	11-120-100-101-00-01	Gr. 1-5 Teachers - Salaries	$36,100
11-000-230-110-01-00	Salary - Treasurer	11-000-230-105-01-00	Sals. - Admin. Support Staff	$1
11-000-252-580-11-01	Workshops & Travel - Tech.	11-000-252-100-01-00	Technology - Salaries	$150
11-000-270-503-10-00	Contracted Aide in Lieu	11-000-270-517-10-00	Contr. Non-Public Transp.	$4,100
11-000-270-610-10-00	General Supplies - Transp.	11-000-270-517-10-00	Contr. Non-Public Transp.	$5,210
11-000-270-610-10-00	General Supplies - Transp.	11-000-270-615-10-00	Supplies - Transportation	$10,000
11-000-291-250-00-00	Unemployment Compensation	11-000-291-270-00-00	Health Benefits	$100,000
11-000-291-290-00-00	Other Employee Benefits	11-000-291-270-00-00	Health Benefits	$26,600
11-190-100-610-07-50	Inst. Supplies - MS Fire	11-120-100-101-00-01	Gr. 1-5 Teachers - Salaries	$55,150
11-190-100-610-11-01	Supplies - Inst. Hardware	11-000-291-270-00-00	Health Benefits	$13,830
11-402-100-100-00-00	Sports Stipends	11-401-100-100-00-00	Co-Curricular Stipends	$1,730
12-000-240-730-07-00	School Admin. Equip.- MS	11-000-291-280-00-00	Tuition Reimbursement	$3,285
12-000-252-730-00-00	Admin. Info. Tech. Equip.	11-130-100-101-00-01	Gr. 6-8 Teachers - Salaries	$83,900
12-000-400-450-00-00	Construction Services	11-130-100-101-00-01	Gr. 6-8 Teachers - Salaries	$57,100
12-000-400-450-06-01	Const. Svcs. - WD Playground	11-000-291-280-00-00	Tuition Reimbursement	$20,390
12-000-400-610-03-01	Supplies - CS APR Reno.	11-000-291-280-00-00	Tuition Reimbursement	$9,060
		Total Transfers		$437,856

B.5. Joint Agreements

RESOLVED, that the Board of Education authorizes the following joint agreements:

a) Joint Transportation Agreement with Middlesex Regional Educational (MRESC) for the 2012-2013 school year, with an administrative fee varying from 2% to 4%.

b) Nonpublic School Textbook Services Agreement with Somerset County Educational Services Commission, dated July 1, 2012, for the 2012-2013 school year, with a 6% administrative fee to be charged and state-mandated to not be paid out of the Nonpublic allocation.

B.6. Amendment to Solar Agreement

RESOLVED, that the Board of Education hereby approves the attached resolution authorizing the execution and delivery of that certain amendment and consent No.1 by this participating series 2011A local unit in connection with Tranche II of the Somerset County Improvement Authority's Renewable Energy Program.

B.7. Paving Project - Mt. Horeb School

RESOLVED, that the Board of Education authorizes the pavement of the playground and parking lots at MHS, per the Capital Improvement Plan, at a cost not to exceed $83,500, by Tilcon, through the 2012 Morris County Purchasing Cooperative.

B.8. Extraordinary Aid Award 2011-2012

RESOLVED, that the Board of Education approves an increase to the 2012-2013 budget to recognize the 2011-2012 Extraordinary Aid award in the amount of $550,505 and allocates the $350,505 which is above the budgeted $200,000 as follows:

Revenue Account: 10-3131 Extraordinary Aid (10-303 Budgeted Fund Balance)

Expense Account: 11-000-100-566 - Tuition - Private Schools for the Disabled

Expense Account: 11-000-222-500 - Other Purchased Services (Internet)

Expense Account: 11-000-230-530 - Telephone

Expense Account: 11-209-100-320 - Purchased Prof. Educational Svcs (SEED)

Expense Account: 11-240-100-610 - ELL Supplies

B.9. Nonpublic Transportation Aid Award 2011-2012

RESOLVED, that the Board of Education approves an increase to the 2012-2013 budget to recognize the 2011-2012 Nonpublic Transportation Aid award in the amount of $32,726 as follows:

Revenue Account: 10-3190 Other State Aid (10-303 Budgeted Fund Balance)

Expense Account: 11-000-270-514 Transportation - Parental Contracts

Expense Account: 11-000-270-515 Transportation - Spec Ed Jointures

B.10. Whereas, in accordance with State of New Jersey School District

Accountability Act (A-5) and the Warren Township Schools' policy number 4133 - Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.

Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:

October 2012

Cathlin Sweeney, Middle, NJ Science Teachers Conv, Princeton $ 262
Carolyn McCloskey, Middle, NJ Science Teachers Conv, Princeton $ 276
JoAnn Blatchford, Middle, NJ Science Teachers Conv, Princeton $ 274
Laura Sudol, Middle, NJ Science Teachers Conv, Princeton $ 269
Jan Brennan, ALT, School Health Conference, Somerset $ 175
Mildred Spiller, BOE Member, NJSBA Convention, Atlantic City $ 460
Roberta Monahan, BOE Member, NJSBA Convention, Atlantic City $ 460
Dr. Tami Crader, Superintendent, NJSBA Convention, Atlantic City $ 290
Patricia Leonhardt, BA, NJSBA Convention, Atlantic City $ 290
Marylou Psak, Central, Transforming Lit Ed, Somerset $ 200

All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.

B.11. Custodial Salaries Revised

RESOLVED, that the Board of Education approves the revised list of Custodial Salaries for the 2012-2013 school year as attached. The modification is in bold.

B.12. Transportation for Out of District Students - MUJC

RESOLVED, that the Board of Education approves the transportation for out of district students with the Morris Union Jointure Commission for the 2012-2013 school year as follows:

Contractor Student ID# School Cost

MUJC 0120679 & 0121211 ARC Kohler School $ 34,783.02

MUJC 0620620 Center School $ 22,482.90

MUJC 0120350 Banyan School $ 20,761.16

MUJC 0620421 New Beginnings $ 34,570.65

B.13. Special Education Autism Program

RESOLVED, that the Board of Education approves an amended (due to the staffing of additional personnel) contract with MUJC for the in-district primary autism class, for the 2012-2013 school year, at a cost not to exceed $263,004.

B.14. No Child Left Behind Grant Application

RESOLVED, that the Board of Education approves the submission of the 2012-2013 NCLB Application to the Department of Education with the following amounts:

Title II-A $20,838
Title III $15,147

B.15. Strategic Planning

RESOLVED, that the Board of Education approves Leadership Links as the consulting group for the 2012-2013 Strategic Planning process, effective July 1, 2012 through June, 30, 2013, at a cost of $18,000. Cost includes six formal facilitation sessions, development of a community survey, and unlimited consulting conferences.

B.16. Home Arts and E2 Rooms at Middle School

RESOLVED, that the Board of Education approves the following change orders (for renovations required by the fire and payable through insurance) to GPC in the amount of $6,407.94

C/O #1 New circuit and outlet ($798 of $1,522.70 cost within allowance; change order for remaining $724.70) $ 724.70

C/O #2 Replacement of unusable fluorescent fixture lenses $ 5,355.00

Total $6,079.70

As the original bid for this project from GPC was $191,800, the new project total is now $197,879.70.

C. PERSONNEL/STUDENT SERVICES

C.1. Employment for the 2012-2013 School Year

RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2012-2013 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq."

a) Jeanice Edge, Library Media Specialist, Mt. Horeb School, MA+30, Step 14-15 of the 2012-2013 salary guide, $73,050, effective September 1, 2012 through June 30, 2013. (She is replacing J. O'Connor who retired.)

b) Jordan DeGroat, SAC (.46), Middle School, MA, Step 1-3 of the 2012-2013 salary guide, $27,117, effective September 1, 2012 through June 30, 2013.

c) Nancy Yannazzone, 1:1 Classroom Paraprofessional, Central School, Step 4-5 of the salary guide, $17,740, and a stipend of $1,800 for her teaching certificate, effective September 1, 2012 through June 30, 2013.

d) Jessica Matos, Long Term Substitute Teacher, Grade 5, Central School, $150 per diem, effective September 1, 2012 through on or about October 30, 2012. (She is currently a Board approved Para/Substitute and will be a long term substitute for M. O'Donnell who is on leave.)

e) Heather Pare, Long Term Substitute Paraprofessional, Central School, $95 per diem, effective September 1, 2012 through on or about October 30, 2012. (She is currently an approved Substitute and will be a long term substitute for Jessica Matos.)

C.2. Resignations

RESOLVED, that the Board of Education approves the following resignations:

a) Kristen Niedhammer, Special Education/Classroom Paraprofessional, Central School, with regret and appreciation for her service to the children of Warren, effective June 30, 2012.

b) Jennifer Howell, Classroom Paraprofessional, Mount Horeb School, with regret and appreciation for her service to the children of Warren, effective August 13, 2012.

c) Elise Tanner, District Software Support Specialist, as of a revised effective resignation date, changed from Aug 31, 2012 to September 30, 2012.

C.3. Summer Curriculum Work

RESOLVED, that the Board of Education approves Susan Kline for summer curriculum work, Mathematics Committee, Grades 3,4,5 Realignment - up to 220 hours total for the committee, as per the 2011-2014 WTEA negotiated agreement. Susan Kline is an additional teacher added to that committee which was previously approved.

C.4. Substitute Secretary Job Description

RESOLVED, that the Board of Education approves the Substitute Secretary position, at a salary rate of $80 per diem, with the attached job description.

C.5. Substitute Teachers and Secretaries

RESOLVED, that the Board of Education approves the attached list of substitute staff for the 2012-2013 school year dated August 13, 2012.

C.6. Substitute Home Instructors

RESOLVED, that the Board of Education approves the following to be appointed as home instructors for the 2012-2013 school year:

a) Paula Doumas (She is currently a substitute.)

b) Linda De Robertis

C.7. Movement on the Guide

RESOLVED, that the Board of Education approves the attached list of amended placements on the teachers' negotiated salary guide, with congratulations to all listed staff.

C.8. Salary revision

RESOLVED, that the Board of Education approves, with congratulations, $1,800 to be added to the annual salary of Lori Vigliotti for receiving her teaching certificate, retroactive and prorated to June 1, 2011.

C.9. Revised Child Study Team Hours

RESOLVED, that the Board of Education approves payment for five additional days of case management and Child Study Team work for Terry Godfrey, effective between August 14, 2012 and August 31, 2012, at a per diem rate based on her contractual salary.

D. POLICY

D.1. Policy - Second Reading

RESOLVED, that the Board of Education approves the second and final reading of the following policy:

a) 5131 - Conduct/Discipline

XIII. OLD BUSINESS

None

XIV. NEW BUSINESS

Mrs. Helewa discussed the National Board Certification program for teachers. Dr. Crader shared her experiences with the program. The Personnel Committee will discuss further.

XV. PUBLIC COMMENTARY

None

XVI. ADJOURNMENT: On motion by Mrs. Spiller seconded by Mrs. Helewa the meeting adjourned at 8:07p.m.

Minutes recorded by:

Patricia Leonhardt

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