Minutes for May 21, 2012History icon Archived Minutes

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A regular business meeting of the Board of Education was held this day in the Middle School, Old Stirling Road. The following is a record of that meeting.

I. CALL TO ORDER: The meeting was called to order at 7:04 p.m. by the Board President, Dr. Przybylski

OPEN PUBLIC MEETING STATEMENT - Dr. Przybylski read the following Statement:

In accordance with the provisions New Jersey Open Public Meetings Law, the Board of Education has caused notice of this meeting to be posted in the Board Office and in the Township Office, mailed to the Courier News and Echoes Sentinel, and filed with the Clerk of the Township of Warren.

II. PLEDGE OF ALLEGIANCE - Dr. Przybylski led the assembly in the Pledge of Allegiance.

III. ROLL CALL

Present: Tia Allocco, Susan Burman, Kathy Helewa, Donald Huber, Roberta Monahan, Gregory Przybylski, and Mildred Spiller

Absent: John De Bellis

James Sena arrived 7:07 p.m.

Also Present: Dr. Tami Crader, Superintendent, Patricia Leonhardt, School Business Administrator/Board Secretary, members of public, and press

IV. PRESENTATION

Mr. Sena arrived at this point in the meeting (7:04 p.m.).

Student Awards

Dr. Przybylski and Mrs. Spiller presented awards to Middle School students.

V. MINUTES

Mrs. Spiller moved the following:

RESOLVED, the Board of Education approves the minutes of the following meeting:

May 7, 2012 public and private session

The motion was seconded by Mr. Sena and approved by a 7-0-1 roll call vote. (Mrs. Burman abstained.)

VI. CORRESPONDENCE AND INFORMATION

  • HIB Information

Dr. Crader reported on HIB information from May 7, 2012 through May 21, 2012 as follows:

Total # of Investigations:

2

  

Total # of Determined Bullying Incidents:

2


Dr. Przybylski congratulated all Warren Township School District students involved in the fundraising for the Valerie Fund.VII. PRESIDENT'S REMARKS

Dr. Przybylski also wished all a safe Memorial Day weekend.

VII. SUPERINTENDENT'S REMARKS

Dr. Crader provided an overview of the new teacher evaluation system.

Dr. Crader read words of praise for Mrs. Waldron, who will be retiring at year's end.

IX. COMMITTEE REPORTS

Mrs. Monahan reported that the Policy Committee will be meeting tomorrow.

X. DISCUSSION

None

XI. PUBLIC COMMENTARY (including opportunity to speak about items for Board Consideration/Action)

Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:

1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;

2. Each Statement made by a participant shall be limited to three minutes' duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);

3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and

4. All Statements shall be directed to the presiding officer-no participant may address or question Board members individually.

The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).

Stacy Mc Ateer, staff member and Highmount Ave. resident, asked questions regarding the new teacher evaluation system

XII. ITEMS FOR BOARD CONSIDERATION/ACTION

Mr. Huber clarified motion B.6.

Mrs. Allocco asked about the budget for motion B.7.

On motion by Mrs. Spiller, seconded by Mrs. Burman, the consent agenda items A.1. - A.4., B.1 through B.3., B.4.as amended, B.6 as amended, B.7 through B.10., C.1. as amended and C.2. through C.9. were approved by an 8-0 roll-call vote.

A. EDUCATION

A.1. Out of Zone Request

RESOLVED, that the Board of Education approves the out of zone request for one student (ID#620243) to complete 2nd grade at Mt. Horeb School for the 2011-2012 school year. The student's parents have moved out of district and will transport student.

A.2. Out of District Placement

RESOLVED, that the Board of Education approves the out of district placement of one student (ID#620750) at Reed Academy beginning June 4, 2012 through June 22, 2012 at a cost not to exceed $6,702.

A.3. Out of District Placement 2012-2013 School Year

RESOLVED, that the Board of Education approves the out of district placement list for the 2012-2013 school year dated May 21, 2012.

A.4. Out of District Placement ESY 2012-2013 School Year

RESOLVED, that the Board of Education approves the out of district placement list for the 2012-2013 school year dated May 21, 2012.

B. FINANCE/OPERATIONS/TRANSPORTATION

B.1. Payment of Bills - May 2012

RESOLVED, the Board of Education approves the payment of bills for May 2012 in the amount of $1,956,900.53

B.2. Board Secretary's and Treasurer's Report

WHEREAS, the Board of Education has received the attached report of the secretary for the month of April 2012.

WHEREAS, this report shows the following balances on April 30, 2012

FUND

CASH BALANCE

APPROPRIATION BALANCE

FUND BALANCE

(10) General Current Expense Fund

$7,477,002.92

$1,459,258.94

(11) Current Expense

  

$1,213,180.14

  

(12) Capital Outlay

  

$556,240.26

  

(13) Special Schools

  

$8,292.25

  

(18) Ed Jobs Fund

  

$6.00

  

(20) Special Revenue Fund

($134,418.43)

$38,173.52

  

(30) Capital Projects Fund

$0.00

  

$0.00

(40) Debt Service Fund

$14,321.65

$84.44

$14,237.21

TOTAL

$7,356,906.14

$1,815,976.61

$1,473,496.15

WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it

RESOLVED, the Board of Education approves the above reference reports and certifications and be it

FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.

B.3. Budget Transfers for Month of April 2012

RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:

TO:

  

FROM:

    

11-000-100-562-08-01

Tuition- Other LEAs (Reg. SY)

11-000-100-566-08-01

Tuition - Private (Regular SY)

$13,110

11-000-100-562-08-01

Tuition- Other LEAs (Reg. SY)

11-000-291-270-00-00

Health Benefits

$7,400

11-000-213-600-05-00

Health Supplies - ALT

11-190-100-610-05-10

Instructional Supplies - ALT

$200

11-000-216-610-08-00

Speech/OT/PT Supplies

11-000-216-100-00-01

Speech & OT - Extra Pay

$100

11-000-219-390-08-00

CST Prof./Technical Services

11-000-219-104-00-01

Child Study Team - Extra Pay

$5,000

11-000-222-600-03-12

Library Books - Central

11-000-222-600-03-13

Periodicals & Subs. - Central

$350

11-000-291-241-00-00

Retirement Contribution

11-000-291-290-00-00

Other Employee Benefits

$3,000

11-190-100-610-11-01

Supplies - Instructional H/W

11-000-291-270-00-00

Health Benefits

$121,500

11-402-100-390-07-00

Sports - Purchased Services

11-401-100-100-00-00

Co-Curricular Stipends

$300

12-000-252-730-00-00

Admin. Info. Tech. Equipment

11-000-262-621-07-00

Heat - Middle

$26,330
   

Total Transfers

  

$177,290

B.4. Danielson Framework for Teaching Amended

RESOLVED, that the Board of Education approves the Danielson Framework for Teaching as the district's teacher evaluation system, to be piloted during the 2012-2013 school year and implemented in the 2013-2014 school year.

B.5. Danielson/Teachscape's Framework for Teaching - Implementation/Training/Supplies Postponed

RESOLVED, that the Board of Education approves the Danielson/Teachscape's Framework for Teaching associated implementation/training/supplies costs, not to exceed $56,055 (possible grant funded program).

B.6 Maintenance Contract BetweenMUJCand Warren Township Board of Education

Amended

RESOLVED, that the Board of Education approves the maintenance contract between the Morris Union Jointure Commission and the Warren Township Board of Education per the proposal dated May 10, 2012 for the period beginning July 1, 2012 and ending June 30, 2013 at a rate of $68.00 per hour.

B.7. Multi-Purpose Room Renovations at the Central School

RESOLVED, that the Board of Education approves the following motion:

WHEREAS, on May 18, 2012, the Board of Education received bids for the Multi-Purpose Room Renovations at the Central School as follows:

Contractor Name

DeSapio Construction

GPC, Inc.

Base Bid:

$183,800.00

$147,000.00

And, it is the recommendation of both the Architect and the Board Attorney that the Bid should be awarded to GPC, Inc. since it is the lowest responsible

bidder,

RESOLVED, the Board of Education awards the contract for the Multi-Purpose Room Renovations at the Central School to GPC, Inc., Millburn, NJ.

B.8. Apply for Funds To Support The Anti-Bullying Bill of Rights Act

RESOLVED, that the Warren Township Board of Education certifies that permission has been granted to apply for funds to support implementation of the Anti-Bullying Bill of Rights Act for the purposes described in the application, in the amount of $58,195, starting on July 1, 2011 and ending on June 30, 2012. This motion supersedes motion B-23 of the board's May 7, 2012 meeting.

B.9. Joint Transportation Agreement

RESOLVED, that the Board of Education authorizes a Joint Transportation Agreement between Sussex County Educational Services Commission and the Warren Township Board of Education for the 2011-2012 School Year, with an administrative fee of 4%.

B.10. Transportation Contract for In District Student With Sussex County ESC

RESOLVED, that the Board of Education approves the transportation contract with Sussex County ESCto transport one Warren student (Student #620750) to Reed Academy in Oakland, NJ for a per diem cost of $104.62 plus an administration fee of 4% for13 days, beginning June 4, 2012, at a total cost of $1,414.46.

C. PERSONNEL/STUDENT SERVICES

C.1. Employment for the 2011-2012 and 2012-2013 School Year Amended

RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2011-2012 and 2012-2013 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq.

a) Elena Marinello, Kindergarten Teacher, Angelo L. Tomaso School, BA+15, Step 1-2 of the 2009-2010 salary guide (2012-2013 step will be determined once collective bargaining is concluded), effective September 1, 2012 through June 30, 2013.

b) Jessica Halpern, Special Education Teacher, Middle School, BA, Step 1-2 of the 2009-2010 salary guide (2012-2013 step will be determined once collective bargaining is concluded), effective September 1, 2012 through June 30, 2013. (Replacing Jessica Freeman who resigned.)

c) Barbara Kottmann, French Teacher, Middle School, MA+30, Step 1-2 of the 2009-2010 salary guide (2011-2012 step will be determined once collective bargaining is concluded), retroactive from February 3, 2012 through June 30, 2012. (Replacing Kristen Boni on FMLA.)

C.2. 2012-2013 Staffing Assignments

RESOLVED, that the Board of Education approves the list of 2012-2013 staffing assignments dated May 21, 2012.

C.3. 2012-2013 Employment Non-WTEA Employees.

RESOLVED, that the Board of Education approves the list of non WTEA employee assignment and salaries for the 2012-2013 school year dated May 21, 2012.

C.4 Change of Assignment 2012-2013

RESOLVED, that the Board of Education approves the change of assignment for Kristina Morano from Special Education Teacher, Central School to LDTC, Mt. Horeb School, effective September, 1, 2012 through June 30, 2013.

C.5. Job Description

RESOLVED, that the Board of Education approves the job description for Student Information Database Manager, dated May 21, 2012.

C.6. Family Leave Request

RESOLVED, that the Board of Education approves the family leave request for Sanjita Livingston, Special Education Teacher, Angelo L. Tomaso School, effective on or about October 17, 2012 through November 30, 2012 (unpaid, with benefits) returning on or about December 3, 2012.

C.7. Resignations

RESOLVED, that the Board of Education approves the following resignations:

a) Claire Waldron, Grade 2 Teacher, Central School, for the purpose of retirement, with regret and with appreciation for the 21 years of service to the children of Warren, effective June 30, 2012.

C.8 Contracted Services

RESOLVED, that the Board of Education approves contracted services for the following:

a) Watchung Borough School District for Cynthia Levy to provide speech therapy two days per week for the 2012-2013 school year, at a total cost to the district of $44,335.38, inclusive of pro-rated salary and benefits.

b) Morris Union Juncture Commission (MUJC) to provide 4 hours of home based Applied Behavior Analysis services for the remainder of the 2011-2012 school year at a cost not to exceed $780.

C.9. Substitute Teachers

RESOLVED, that the Board of Education approves the following Substitute Teachers for the 2011-2012 school year:

a) Amita Ravinder (also a Home Instructor)

XIII. OLD BUSINESS

Mrs. Spiller discussed the board's self-evaluation. The board also discussed the upcoming deadline for filing for a board seat.

Mrs. Helewa reported on the NJSBA Delegate Assembly.

XIV. NEW BUSINESS

Dr. Crader discussed Pop Warner's request for assistance with field upkeep of the athletic fields across from Warren Middle School. It was determined that the board will pay $2,500 annually toward the cost of line striping.

XV. PUBLIC COMMENTARY

George Vetter, Mountain Ave., addressed the issue of WTEA negotiations.

Stacy Mc Ateer, staff member and Highmount Ave. resident, asked questions regarding the delay with the Fact Finder's report.

XVI. EXECUTIVE SESSION:

At 7:45 p.m. Mrs. Spiller moved the following:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss WTEA negotiations, Action will not be taken upon return to public session;

The length of the meeting is anticipated to be approximately 20 minutes; and be it

RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

The motion was seconded by Mrs. Burman and approved by unanimous voice vote.

On motion by Mrs. Burman, seconded by Mrs. Allocco the board reconvened in open session at 9:12 p.m.

XVII. ADJOURNMENT: On motion by Mrs. Spiller seconded by Mrs. Burman the meeting adjourned at 9:12 p.m.

Minutes recorded by:

Patricia Leonhardt