Minutes for May 7, 2012
Archived Minutes
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A regular business meeting of the Board of Education was held this day in the Board of Education Administration Building, Mt. Horeb Road. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by the Board President, Dr. Przybylski
OPEN PUBLIC MEETING STATEMENT - Dr. Przybylski read the following Statement:
In accordance with the provisions New Jersey Open Public Meetings Law, the Board of Education has caused notice of this meeting to be posted in the Board Office and in the Township Office, mailed to the Courier News and Echoes Sentinel, and filed with the Clerk of the Township of Warren.
II. PLEDGE OF ALLEGIANCE - Dr. Przybylski led the assembly in the Pledge of Allegiance.
III. ROLL CALL
Present: Tia Allocco, Kathy Helewa, Donald Huber, Roberta Monahan, Gregory Przybylski, James Sena, and Mildred Spiller
Absent: John De Bellis arrived at 7:03 p.m.
Susan Burman
Also Present: Dr. Tami Crader, Superintendent, Patricia Leonhardt, School Business Administrator/Board Secretary, members of public, and press
IV. PRESENTATION
None
V. MINUTES
Mrs. Spiller moved the following:
RESOLVED, the Board of Education approves the minutes of the following meeting:
April 10, 2012 public and private session
The motion was seconded by Mrs. Allocco and approved by a 6-1 roll call vote. (Mrs. Monahan abstained.)
Mr. De Bellis arrived at this point in the meeting (7:03 p.m.).
VI. CORRESPONDENCE AND INFORMATION
- HIB Information
Dr. Crader reported on HIB information from April 10, 2012 through May 7, 2012 as follows:
Total # of Investigations:
0
Total # of Determined Bullying Incidents:
0
- Fire Drills
ALT
Central
Mt. Horeb
Woodland
Middle
March 8
March 12
March23
March 8
March 14
- Security Drills
ALT
Central
Mt. Horeb
Woodland
Middle
March 29
Active Shooter
March 28
Active Shooter
March 30
Active Shooter
March 19
Active Shooter
March 29
Active Shooter
VII. PRESIDENT'S REMARKS
Dr. Przybylski congratulated the Warren Middle School's Academic Team and wished all the mothers in the district a Happy Mother's Day. He also thanked the Youth Services Commission and the Central School PTO for their generous donations.
VIII. SUPERINTENDENT'S REMARKS
Dr. Crader read words of praise for Mrs. Olsen, Mrs. Monica, and Mrs. Haldeman on their upcoming retirements.
Dr. Crader also expressed her gratitude for all staff members during this Teacher Appreciation week.
IX. COMMITTEE REPORTS
Mr. Sena reported on the Finance Committee meeting, which reviewed many aspects of the budget process, options regarding generators, and work affecting the renovations in the Home Arts and E2 rooms at Middle School.
X. DISCUSSION
None
XI. PUBLIC COMMENTARY (including opportunity to speak about items for Board Consideration/Action)
Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:
1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
2. Each Statement made by a participant shall be limited to three minutes' duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
4. All Statements shall be directed to the presiding officer-no participant may address or question Board members individually.
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
Judy Shanahan, Hillcrest Rd., spoke of the effect of the negotiations process on the students.
Megan Liriano, Terrell Ct., also asked about the status of negotiations.
Dr. Przybylski provided feedback regarding the current status.
Ila Gillingwater, Gregory Lane, asked specifically about the outstanding issues.
April Carrano, Sawmill Rd., asked about the employee contributions for health benefits.
Angela DellaVentura, staff member, spoke to the inability of the union to adequately answer questions at this time.
Stacy Mc Ateer, staff member and resident, asked about our status on the fact finder's queue.
Judy Shanahan asked if there would be a meeting whereby both sides are present and the public could ask questions.
XII. ITEMS FOR BOARD CONSIDERATION/ACTION
Mr. Huber requested that agenda items B.14.f. be pulled for discussion.
Mrs. Allocco discussed the start date of the 2013-2014 school calendar, which is on a Friday. Mrs. Monahan also shared that that day is the 2nd day of Rosh Hashanah.
After discussion the board decided to amend the calendar to be voted on tonight.
Mrs. Allocco also discussed the custodial fees and the building envelope repairs.
Mrs. Helewa asked about the Anti-Bullying reimbursement request and expressed her appreciation that the district is applying.
Mr. Sena asked that C.13. be pulled for a separate vote.
Dr. Przybylski asked about B.22 and the ability to sell the old machines.
On motion by Mrs. Spiller, seconded by Mrs. Allocco, the consent agenda items A.1.as amended, A.2. - through B.13., B.14. a-e and g., B.15 through C.12. and C.14. through C.19. were approved by an 8-0 roll-call vote.
On motion by Mrs. Spiller, seconded by Mrs. Monahan, the board approved agenda item C.13. on a 7-1 roll call vote. (Mr. Sena voted no.)
A. EDUCATION
A.1. 2013-2014 School Year Calendar (Amended)
RESOLVED, that the Board of Education approves the calendar for the 2013-2014 school year dated May 7, 2012.
A.2. Revision of the 2011-2012 School Calendar
RESOLVED, that the Board of Education approves the last day for students at ALT, CS, WS, and WMS as Thursday, June 21 (shortened days June 20 and 21) and the last day for students at MH as Friday, June 22 (shortened days June 20, 21, and 22).
A.3. Home Instruction
RESOLVED, the Board of Education approves the following:
a) One student (ID#620376) to receive 10 hours per week of home instruction for a period of 55 days beginning April 16, 2012 at a cost not to exceed $4,000.
b) One student (ID#2001273) to receive a 45 day extension of 10 hours per week of home instruction beginning April 23, 2012 through June 22, 2012 at a cost not to exceed $3600.
A.4. Out of Zone Request
RESOLVED, that the Board of Education approves the out of zone request for one student (ID#620880) to complete Kindergarten at Mt. Horeb School for the 2011-2012 school year. The student's parents have moved into Angelo L. Tomaso School zone and will transport student.
B. FINANCE/OPERATIONS/TRANSPORTATION
B.1. Revised Payment of Bills - March 2012
RESOLVED, the Board of Education approves the revised payment of bills for March 2012 in the amount of $4,629,403.83
B.2. Payment of Bills - April 2012
RESOLVED, the Board of Education approves the payment of bills for April 2012 in the amount of $4,501,455.37
B.3. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the attached report of the secretary for the month of March 2012.
WHEREAS, this report shows the following balances on March 31, 2012
|
FUND |
CASH BALANCE |
APPROPRIATION BALANCE |
FUND BALANCE |
|
(10) General Current Expense Fund |
$8,667,260.41 |
|
$1,459,258.94 |
|
(11) Current Expense |
$1,625,872.14 |
||
|
(12) Capital Outlay |
$547,772.56 |
||
|
(13) Special Schools |
$9,368.65 |
||
|
(18) Ed Jobs Fund |
$6.00 |
||
|
(20) Special Revenue Fund |
($66,149.14) |
$41,007.21 |
|
|
(30) Capital Projects Fund |
$0.00 |
$84.44 |
$0.00 |
|
(40) Debt Service Fund |
$14,321.65 |
$14,237.21 |
|
|
TOTAL |
$8,615,432.92 |
$2,224,111.00 |
$1,473,496.15 |
WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education approves the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.4. Budget Transfers for Month of March 2012
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:
|
TO: |
FROM: |
|||
|
11-000-217-100-00-02 |
Extraordinary Paras - Salaries |
11-000-262-107-00-00 |
Salaries - Aides |
$27,500 |
|
11-000-217-100-00-02 |
Extraordinary Paras - Salaries |
11-213-100-106-00-00 |
RC Aides - Salaries |
$35,000 |
|
11-000-222-500-11-01 |
Other Purch. Svcs. - Internet |
11-000-218-390-11-01 |
Guidance - Purch. Tech. Svcs. |
$6,000 |
|
11-000-222-500-11-01 |
Other Purch. Svcs. - Internet |
11-000-222-320-00-00 |
Library - Purch. Prof. Svcs. |
$10,000 |
|
11-000-251-330-01-00 |
Bus. Office- Purch. Prof. Svcs. |
11-000-251-592-01-00 |
Misc. Purch. Svcs. - Bus. Off. |
$2,430 |
|
11-000-251-330-01-00 |
Bus. Office- Purch. Prof. Svcs. |
11-000-252-330-01-00 |
Tech./Network - Purch. Svcs. |
$6,000 |
|
11-000-261-420-09-03 |
Maintenance Repairs - Central |
11-000-262-621-03-00 |
Heat - Central |
$3,000 |
|
11-000-261-420-09-04 |
Maintenance Repairs - MH |
11-000-262-621-04-00 |
Heat - Mt. Horeb |
$2,500 |
|
11-000-261-420-09-05 |
Maintenance Repairs - ALT |
11-000-262-621-04-00 |
Heat - Mt. Horeb |
$3,200 |
|
11-000-261-420-09-06 |
Maintenance Repairs - WD |
11-000-262-621-04-00 |
Heat - Mt. Horeb |
$1,500 |
|
11-000-261-420-09-07 |
Maintenance Repairs - Middle |
11-000-262-621-04-00 |
Heat - Mt. Horeb |
$10,000 |
|
11-000-262-500-07-50 |
Purchased Services - MS Fire |
11-000-262-340-09-00 |
Maint.- Purch. Tech. Svcs. |
$750 |
|
11-000-262-610-09-00 |
Building Supplies - Maint. |
11-000-262-621-03-00 |
Heat - Central |
$20,000 |
|
11-000-262-610-09-01 |
Building Supplies - Bd. Office |
11-000-262-621-01-00 |
Heat - Administration |
$1,900 |
|
11-000-263-610-09-00 |
Grounds - Supplies |
11-000-262-621-01-00 |
Heat - Administration |
$500 |
|
11-000-270-161-10-02 |
Transp. - Sub Drivers & OT |
11-000-270-161-10-00 |
Special Ed Transp. Staff-Sals. |
$10,000 |
|
11-000-270-161-10-02 |
Transp. - Sub Drivers & OT |
11-000-270-517-10-00 |
Contracted NP Transportation |
$8,000 |
|
11-000-270-518-10-00 |
Special Ed Transp. - ECS |
11-000-270-517-10-00 |
Contracted NP Transportation |
$13,000 |
|
11-000-270-580-10-00 |
Workshops & Travel- Transp. |
11-000-270-517-10-00 |
Contracted NP Transportation |
$30 |
|
11-190-100-610-07-50 |
Instr. Supplies - MS Fire |
11-000-291-270-00-00 |
Health Benefits |
$30,000 |
|
11-190-100-610-03-10 |
Instructional Supplies - CS |
11-190-100-640-03-00 |
Textbooks - Central |
$1,500 |
|
12-000-217-730-08-00 |
Other Support - Extra. Equip. |
11-000-216-100-00-01 |
Speech & OT - Extra Pay |
$2,250 |
|
12-000-261-730-00-00 |
Required Maintenance |
11-000-262-621-03-00 |
Heat - Central |
$4,900 |
|
12-000-400-450-06-01 |
Construction Svcs.- WD |
11-000-262-621-06-00 |
Heat - Woodland |
$13,260 |
|
12-000-400-450-07-50 |
Construction Svcs. - MS Fire |
11-000-291-270-00-00 |
Health Benefits |
$191,800 |
|
13-422-100-500-00-00 |
Summer Fun - Printing Svcs. |
11-190-100-500-00-00 |
Other Purchased Services |
$2,000 |
|
18-000-262-107-00-00 |
Education Jobs - Salaries |
11-000-262-107-00-00 |
Salaries - Aides |
$34,545 |
|
18-000-291-270-00-00 |
Education Jobs - Health Ben. |
11-000-291-270-00-00 |
Health Benefits |
$550 |
|
18-213-100-106-00-00 |
Education Jobs - Salaries |
11-213-100-106-00-00 |
RC Aides - Salaries |
$33,635 |
|
Total Transfers |
$475,750 |
B.5. NJDOE Compliance Child Nutritional Program
RESOLVED, the Warren Township Schools Board of Education does not require The ARC Kohler School to charge students for reduced and/or paid meals provided as part of their educational program in compliance with the NJ Department of Agriculture's Child Nutritional Program regulations for the 2012-2013 school year.
RESOLVED, in accordance with N.J.A.C.6A:23-4.5(a)20 the Warren Township Schools hereby authorizes The ARC Kohler School to include the cost of meals provided within the annual tuition rate charge to the students. All meals provided by The ARC Kohler School will meet the nutritional requirement of the Child Nutrition Program as administered by the New Jersey Department of Agriculture.
B.6. Consortium Grant Application for Teacher Evaluation Pilot Program
RESOLVED, that the Warren Township Schools Board of Education approves the district's involvement in a consortium grant application for teacher evaluation pilot funding in the amount of $76,380 and to submit such application to the New Jersey Department of Education.
B.7. Somerset Hills YMCA Before and After Care Services for 2012-2013
RESOLVED, that the Board of Education approves the contracting with Somerset Hills YMCA for before and after care services at the four Warren elementary schools for the 2012-2013 school year, dated July 1, 2012.
B.8. Donation - Warren Township Youth Services Commission
RESOLVED, that the Board of Education accepts, with gratitude, a $1,000 donation from the Warren Township Youth Services Commission, for the remedial work needed on the Middle School's Project Adventure course. This motion supersedes motion B.6 from the Board's November 14, 2011 meeting.
B.9. Transportation Contract With SCESC
RESOLVED, that the Board of Education approves the transportation contract with SCESC to transport one Warren student (SID#3329151203) to The Center School in Branchburg at an per diem cost of $44 plus an administration fee of 6% for 48 days, beginning April 16, 2012, at a total cost of $2,238.72.
B.10. Rates for Custodial Charges for Building Usage for the 2012-2013 School Year
RESOLVED, the Board of Education approves the following rates for the billing of custodial charges for the groups that use our buildings:
Straight time $28.00 per hour
Time and a half $42.00 per hour
Double time $56.00 per hour
B.11. Curriculum
RESOLVED, the Board of Education approves the readoption of the K-8 curriculum guides for the 2012-2013 school year.
B.12. Textbooks
RESOLVED, the Board of Education approves the readoption of existing district textbooks for the 2012-2013 school year.
B.13. Service Appointments
RESOLVED, the Board of Education approves the following:
a. The appointment of Patricia Leonhardt as Board Secretary of the Warren Township Board of Education for the 2012-2013 school year.
b. The appointment of MaryGrace Suitovsky, as Acting Board Secretary for the 2012-2013 school year in the absence of the Board Secretary.
c. The appointment of Ruth Davies as Treasurer of School Monies for the Warren Township Board of Education for the 2012-2013 school year.
d. The appointment of Patricia Leonhardt, Board Secretary, as Acting Treasurer of School Monies for the 2012-2013 school year for the Warren Township Board of Education in the absence of Ruth Davies.
e. The appointment of Dr. Richard Lesko as District Medical Inspector for the 2012-2013 school year at the annual cost of $7,500.
f. The appointment of Dr. Ronald Frank as Alternate District Medical Inspector for the 2012-2013 school year at a cost to be determined at the time of service provided (if need be).
h. The appointment of the Director of Special Services as the district's Affirmative Action Officer, Title IX Coordinator and 504 Officer for the 2012-2013 school year.
i. The appointment of G.R. Murray as the district's board and general liability insurance agent for the 2012-2013 school year.
j. The appointment of Brown & Brown Benefit Advisors, Inc. as the Board's group insurance broker of record for the district's medical and dental insurance programs and flexible spending plan for the 2012-2013 school year.
k. The appointment of Tyler Tribelhorn as the district's Right to Know contact, AHERA representative, Integrated Pest Management Coordinator (IPMC), Safety and Health Designee, Indoor Air Quality Designee, Chemical Hygiene Officer, and Asbestos Management Officer for the 2012-2013 school year.
l. The appointment of Patricia Leonhardt as the district's Public Agency Compliance Officer (PACO), District Custodian of Records, and District Purchasing Agent for the 2012-2013 school year.
m. The appointment of AIG/VALIC, AXA/Equitable, and Lincoln Investment Planning, Inc. as 403(b), 457(b) and Roth 403(b) plan providers for the 2012-2013 school year.
n. The appointment of Superintendent of Schools as the Board Representative to the Morris Union Jointure Commission Board of Education for the 2012-2013 school year.
B.14. Approval Extensions
RESOLVED, the Board of Education approves the extension of the following until the Board of Education's January, 2013 Reorganizational Meeting:
a. The officers of the Board of Education
b. Board Policies & Bylaws
c. The Echoes Sentinel as the official school district newspaper
d. The Courier News and Star Ledger as official alternate newspapers to be used in lieu of The Echoes Sentinel, when necessary
e. The appointment of Anthony Sciarrillo of Lindabury, McCormick and Estabrook as Board Attorney.
f. The appointment of USA Architects as the Architect of Record. (Tabled until after Executive Session)
g. The Board Representatives and Alternates to the Somerset County Educational Services Commission and New Jersey School Boards.
B.15. Finance
RESOLVED, the Board of Education approves the following:
a) The designation of the following bank as depository for district funds for 2012-2013, pending certification of approval by the Governmental Unit Deposit Protection Act: Bank of America
b) Authorization for the Board Secretary to invest school funds in accordance with the limitations of State law and Board Policy.
c) Authorization for the following persons to sign checks:
|
Account Name |
No |
Signatory(s) |
|
General Operating (Current) Account |
3 |
Treasurer of School Monies and Board Secretary and Board President and Board Vice-President |
|
Salary Account |
1 |
Treasurer of School Monies/Board Secretary (alternate) |
|
Payroll Deduction Account |
1 |
Treasurer of School Monies/Board Secretary (alternate) |
|
Unemployment Account |
1 |
Board Secretary or Superintendent |
|
Juice and Water Account |
1 |
Board Secretary or Superintendent |
|
Milk Account |
1 |
Board Secretary or Superintendent |
|
Flexible Spending Account |
1 |
Board Secretary or Superintendent |
|
Superintendent Petty Cash Account |
1 |
Superintendent or Board Secretary |
|
Middle School Student Activity Account |
2 |
Middle School Principal and Middle School Dean and Board Sec |
|
Middle Student Athletic Account |
2 |
Middle School Principal and Middle School Dean and Board Sec |
d) The financial records of the school district shall be maintained in accordance with Generally Accepted Accounting Principles (GAAP) and all appropriations shall be recorded using the Chart of Accounts provided by the New Jersey Department of Education.
e) Authorization for the district to purchase goods and services from vendors that have been awarded state contracts by the State of New Jersey.
f) Authorization, in recognition of Qualified Purchasing Agent status, of a bid threshold of $36,000.
g) Authorization for the purchasing agent to make purchases of goods and services entered into on behalf of the State by the Division of Purchase and Property (state contract).
h) Regular business travel, per N.J.A.C. 6A:23A-7.3, to an annual maximum amount of $1,500 per employee for which school board approval is not required.
B.16. Petty Cash Accounts
RESOLVED, the Board of Education approves the establishment of the following petty cash accounts and the individual responsible for the account for 2012-2013:
a) Superintendent's Office (Superintendent Secretary) $500
b) Buildings and Grounds (Supervisor of B & G) $200
c) Schools (Building Principal) $200 (each school)
d) Special Services (Director of Special Services) $100
e) Curriculum (Curriculum Supervisor) $100
The maximum expenditure from each account for each purchase is $25.00. The School Business Administrator will review a summary of the disbursements on a semi-annual basis.
B.17. Organizational Chart
RESOLVED, the Board of Education approves the district's Organizational Chart for the 2012-2013 school year dated May 3, 2011.
B.18. Toilet Room Renovations
RESOLVED, the Board of Education approves the submission of the documents to the Department of Education for review for the Toilet Room Renovations at Mt. Horeb School and Woodland School. (Projects to occur in the 2012-13 School Year.) The documents will be prepared by USA Architects. If required, USA Architects is authorized to update the Long Range Facilities Plan for these projects.
B.19. Tax Payment Schedule for 2012-2013 School Year
RESOLVED, the Board of Education approves the following tax payment schedule for 2012-2013 from the Township of Warren:
|
July 5, 2012 |
700,000 |
January 1, 2013 |
3,136,673 |
||||
|
July 19, 2012 |
700,000 |
February 1, 2013 |
3,136,671 |
||||
|
August 1, 2012 |
700,000 |
March 1, 2013 |
3,136,671 |
||||
|
August 15, 2012 |
1,000,000 |
April 1, 2013 |
3,136,671 |
||||
|
September 4, 2012 |
2,000,000 |
May 1, 2013 |
3,136,671 |
||||
|
September 18, 2012 |
2,000,000 |
June 3, 2013 |
3,136,671 |
||||
|
October 1, 2012 |
3,906,676 |
||||||
|
November 1, 2012 |
3,906,676 |
||||||
|
December 3, 2012 |
3,906,676 |
||||||
|
18,820,028 |
18,820,028 |
||||||
|
TOTAL 2012 - 2013: |
37,640,056 |
||||||
B.20. Purchase of Two Buses
RESOLVED, that the Board of Education hereby approves the purchase of two buses, at a cost of $47,525.16 each, per the Middlesex Regional Educational Services bid #11/12-46.
B.21. The Public Employer Trust Dental Program
RESOLVED, the Board of Education approves a one year renewal in The Public Employer Trust dental program at a renewal rate of 2% for the period of July 1, 2012 to June 30, 2013.
B.22. Purchase Of Copy Machines
RESOLVED, the Board of Education approves the purchase of three (3) copy machines, at a total cost of $56,374, from Atlantic Tomorrow's Office of Freehold, NJ. The district will purchase two Savin 9080 copiers and one Savin 9060SP copier, which will be placed in the faculty rooms of Woodland and Central School, as well as the Main Office of Mt. Horeb School. These purchases are covered by NJ State Contract A51464.
B.23. Apply for Funds To Support The Anti-Bullying Bill of Rights Act
RESOLVED, that the Warren Township Board of Education certifies that permission has been granted to apply for funds to support implementation of the Anti-Bullying Bill of Rights Act for the purposes described in the application, in the amount of $56,551, starting on July 1, 2011 and ending on June 30, 2012.
B.24. Playground Equipment and Installation - Woodland School
RESOLVED, that the Board of Education approves the purchase and installation of playground equipment at Woodland School at a cost of approximately $5,354.
B.25 Donation Playground Equipment and Installation - Woodland PTO
RESOLVED, that the Board of Education accepts, with gratitude, a donation from the Woodland School PTO, to cover the entire cost of equipment and installation.
B.26. Building Envelope Repairs - Central School
WHEREAS, on May 1, 2012, the Board of Education received bids for Building Envelope Repairs at Central School as follows:
|
|
Hahr Construction |
Spartan Construction |
|
BASE BID: |
$172,700.00 |
$170,000.00 |
|
ALTERNATES |
|
|
|
Alternate #1: Concrete Applique' |
$5,200.00 |
$5,000.00 |
|
Alternate #2: Decorative Soffit |
$8,000.00 |
$40,000.00 |
|
Alternate #3:: Foundation |
$7,000.00 |
$3,500.00 |
|
Alternate #4: Mechanical Appendage |
$24,000.00 |
$25,000.00 |
|
Total: Base Bid Plus Alternates #1 and #3 |
$184,900.00 |
$178,500.00 |
And, it is the recommendation of both the Architect and the Board Attorney that the Base Bid Plus Alternates #1 and #3 should be awarded to Spartan Construction, Inc. since it is the lowest responsible bidder,
RESOLVED, the Board of Education awards the contract for the Building Envelope Repairs at Central School to Spartan Construction, Inc., Oakhurst, NJ.
B.27. Multi Purpose Room Renovation - Central School
WHEREAS, a recommendation was made by the Superintendent of Schools to the Warren Township Board of Education ("Board") to seek a contract for construction services for the Multi-Purpose Room Renovation at the Central School (hereinafter "Project"); and
WHEREAS, the Project was properly advertised to prospective bidders in accordance with N.J.S.A. 18A:18A-4; and
WHEREAS, on Tuesday, May 1, 2012 the Board received the following bids from potential bidders in accordance with N.J.S.A.18A:18A-1, et seq.;
|
DeSapio Construction |
$254,800.00 |
|
GPC, Inc. |
$147,000.00 |
|
Salazar & Associates |
$185,000.00 |
|
W.D. Snyder Co. |
$215,000.00 |
WHEREAS, the three lowest bids have been reviewed; the lowest bid has been determined to contain a material non-waivable defect; and
WHEREAS, the remaining bidders exceed the Board's budget for the Project,
NOW, THEREFORE:
BE IT RESOLVED, that the Board hereby rejects the bids as unresponsive based on the fact that they exceed the Board's budget for the Project, and
BE IT FURTHER RESOLVED, that the Board hereby authorizes the Project be rebid pursuant to New Jersey Public Contract Laws, N.J.S.A. 18A:18A-1, et seq
C. PERSONNEL/STUDENT SERVICES
C.1. Employment for the 2012-2013 School Year
RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2012-2013 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq.
a) Christine Cirrotti, .56 Grade 8 Language Arts/Basic Skills Reading Teacher, Middle School, MA, Step 7-8 of the 2009-2010 salary guide (2012-2013 step will be determined once collective bargaining is concluded), effective September 1, 2012 through June 30, 2013. (Ms. Cirrotti is replacing Mrs. Albanese.)
b) Timothy O'Heney, Grade 6 & 8 Social Studies Teacher, Middle School, BA+15, Step 1-2 of the 2009-2010 salary guide (2012-2013 step will be determined once collective bargaining is concluded), effective September 1, 2012 through June 30, 2013. (Mr. O'Heney is replacing Mrs. Horn retired.)
C.2. Change of Assignment for the 2012-2013 School Year
RESOLVED, that the Board of Education approves Dannine Albanese, from a .56 Basic Skills Teacher to a full time reading teacher, Middle School for the 2012-2013 school year replacing Ann Hartshorn who retired.
C.3. Appointment of Staff for the 2012- 2013 School Year
RESOLVED, that the Board of Education approves the list of staff employment (administrators, certificated staff, WTEA support staff), dated May 7, 2012, for the 2012-2013 school year.
C.4. 2012-2013 Non-WTEA Stipends
RESOLVED, that the Board of Education approves the list of 2012-2013 non-WTEA stipends dated May 7, 2012.
C.5. Family Leave Request
RESOLVED, that the Board of Education approves the family leave request for Jennifer Ronkiewicz, Art Teacher, Woodland School, effective on or about September 4, 2012 through November 30, 2012 (unpaid, with benefits) returning on or about December 3, 2012.
C.6. Amended Family Leave Request
RESOLVED, that the Board of Education approves the amended family leave request for the following:
a) Nicholas Bayachek, APE Teacher, District, effective May 2, 2012 originally from May 7, 2012 through June 30, 2012 (unpaid with benefits) returning September 1, 2012.
b) Marianne Larson, Literacy Coach, District, intermittent leave effective April 30 originally from May 21, 2012 through November 23, 2012 (unpaid with benefits) returning November 26, 2012.
C.7. Medical Leave Request
RESOLVED, that the Board of Education approves the medical leave request under FMLA for the following:
a) JoAnn DePerte, Secretary, BOE Office, effective March 14, 2012 through on or about May 25, 2012 (paid with benefits) returning on or about May 29, 2012.
b) Gladys Veitch, Grade 7 LA Teacher, Middle School, effective May 8, 2012, paid with benefits (for her remaining days) and unpaid with benefits with a return date of on or about June 4, 2012.
c) Nancy Harter, PE Teacher, Woodland School, effective May 2, 2012 through June 30, 2012 (paid with benefits) returning September 1, 2012.
C.8. 2011-2012 Stipend Position
RESOLVED, that the Board of Education approves Dan Ticchio to replace O'Brien Speckin as the grade 7 lunchroom supervisor beginning on or about May 4, 2012 through June 30, 2012 at the negotiated WTEA rate for 2009-2010. Ms. Speckin will be on family leave.
C.9. Resignations
RESOLVED, that the Board of Education approves the following resignations:
a) Faye Brady, Director of Special Services, District, for the purpose of retirement, with regret and with appreciation for the 16 years of service to the children of Warren, effective June 30, 2012.
b) Christine Olsen, Grade 4 Teacher, Mt. Horeb School, for the purpose of retirement, with regret and with appreciation for the 36 years of service to the children of Warren, effective June 30, 2012.
c) Margaret Haldeman, Kindergarten Teacher, Central School, for the purpose of retirement, with regret and with appreciation for the 17 years of service to the children of Warren, effective September 30, 2012.
d) Carolann Monica, Kindergarten Teacher, Mt. Horeb School, for the purpose of retirement, with regret and with appreciation for the 37 years of service to the children of Warren, effective June 30, 2012.
e) Mary Ann McGann, Multi Duty Paraprofessional, Central School, effective June 30, 2012.
f) Susan Cornet, Classroom Paraprofessional, Angelo L. Tomaso School, effective June 30, 2012.
g) Anastassia McAteer, Multi Duty Paraprofessional, Woodland School, effective June 30, 2012.
h) Jessica Freeman, Special Education Teacher, Middle School, effective June 30, 2012.
i) Kim Miller, Classroom Paraprofessional, Middle School, effective June 30, 2012.
j) Mary DeNunzio, Media Specialist, Central School, effective June 30, 2012.
C.10. Increase in Staff Hours
RESOLVED, that the Board of Education approves Beth Filiano to work an additional four hours during the month of May at a cost not to exceed $160. Ms. Filiano will be a 1:1 aide to a student participating in track.
C.11. 2012 Summer Employees
RESOLVED, that the Board of Education approves the list of Summer Employees dated April 26, 2012 at the listed hourly rates and start dates, through September 1, 2012.
C.12. After School Club - 2011-2012 School Year
RESOLVED, that the Board of Education approves the following after school club for the 2011-2012 school year and the instructor at the negotiated stipend rate.
Mt. Horeb School
a) World Travelers - advisor Michele Stora de Cruz at a stipend of $715.
the following per diem deduct request for the following:
a) Employee ID#4985, for one day, May 25, 2012.
b) Employee ID#4785, for one day, May 25, 2012.
C.14 Appointment of 2012 Additional Summer Fun Staff
RESOLVED, that the Board of Education approves the list of additional Summer Fun Staff dated May 7, 2012, effective June 25, 2012 through July 27, 2012 at the following hourly rates:
Paraprofessional up to $15
Speech/Language Specialist - $70
Extended Day and After Care Teachers $40
Extended Day and After Care Paraprofessionals - up to $15
Substitutes - $17
C.15. Employment Contract - School Business Administrator/Board Secretary
RESOLVED, that the Board of Education approves the employment contract for the 2012-2013 school year for Patricia Leonhardt, School Business Administrator/Board Secretary dated July 1, 2012.
C.16. Morris Union Jointure Personnel
RESOLVED, that the Board of Education approves the Morris Union Jointure (MUJC) personnel for the ESY primary autistic program at a cost not to exceed $7,019.57.
C.17. Home Based ABA
RESOLVED, that the Board of Education approves Jennifer Howell to provide 5 hours per week of home based ABA, beginning May 8, 2012 through June 30, 2012 at a cost not to exceed $1,800.
C.18. Substitute Teachers
RESOLVED, that the Board of Education approves the following Substitute Teachers for the 2011-2012 school year:
a) Lia Kantor
b) Craig Cebula
C.19. Extended Work Schedule
RESOLVED, that the Board of Education approves an extended work schedule for the 2011-2012 and 2012-2013 school year for the following staff:
a) Ellyn Jara, Multi Duty Paraprofessional, Angelo L. Tomaso School two days after the last day of school and three days before the beginning of school.
b) Carmela Motyczka, Multi Duty Paraprofessional, Central School, one day after the last day of school and one day before the beginning of school.
c) Anne Frank, Multi Duty Paraprofessional, Central School, one day after the last day of school and two days before the beginning of school.
d) Michelle Delserro, Multi Duty Paraprofessional, Mt. Horeb School, one day after the last day of school and three days before the beginning of school.
e) Ginny Sordillo, Multi Duty Paraprofessional, Woodland School, two days before the beginning of school.
XIII. OLD BUSINESS
None
XIV. NEW BUSINESS
NJSBA Delegate Assembly
Mrs. Helewa reported that she will be attending the Delegate's Assembly. The board discussed the three resolutions to be voted on; the Council on Unfunded Mandates, the deadline for candidate petitions, and vocational school entrance standards.
Request for placement of sign on school property
Dr. Crader asked that the board consider allowing Wagner Farms to place a sign on our property for directions. The board did not object.
NJSBA Convention
Mrs. Leonhardt asked that board members who are interested in attending the NJSBA Convention in October to please let her know.
XV. PUBLIC COMMENTARY
Stacy Mc Ateer asked about the deduct days. Also discussed was the Child Nutrition Policy.
Judy Shanahan asked about the composition of the negotiations committees, both the board's and the WTEA's.
XVI. EXECUTIVE SESSION:
At 8:09 p.m. Mrs. Spiller moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss WTEA negotiations, non-affiliated 2012-2013 salary increases, and contracted services;
Action will be taken upon return to public session;
The length of the meeting is anticipated to be approximately 45 minutes; and be it
RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Mr. Huber and approved by unanimous voice vote.
On motion by Mrs. Spiller, seconded by Mr. Huber the board reconvened in open session at 9:43 p.m.
On motion by Mrs. Spiller, seconded by Mr. Sena, the board approved agenda item B.14.f. on an 8-0 roll call vote.
XVII. ADJOURNMENT: On motion by Mrs. Spiller seconded by Mr. Sena, the meeting adjourned at 9:44 p.m.
Minutes recorded by:
Patricia Leonhardt
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