Minutes for November 28, 2011
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A regular business meeting of the Board of Education was held this day in the Mt. Horeb School, Mt. Horeb Road. The following is a record of that meeting.
I. CALL TO ORDER: The meeting was called to order at 7:04 p.m. by the Board President, Dr. Przybylski
OPEN PUBLIC MEETING STATEMENT - Dr. Przybylski read the following Statement:
In accordance with the provisions New Jersey Open Public Meetings Law, the Board of Education has caused notice of this meeting to be posted in the Board Office and in the Township Office, mailed to the Courier News and Echoes Sentinel, and filed with the Clerk of the Township of Warren.
II. PLEDGE OF ALLEGIANCE - Dr. Przybylski led the assembly in the Pledge of Allegiance.
III. ROLL CALL
Present: Tia Allocco, John De Bellis, Gregory Przybylski, Mildred Spiller, and Patricia Toubin
Absent: Susan Burman
Donald Huber
Roberta Monahan
James Sena
Also Present: Dr. Tami Crader, Superintendent, Patricia Leonhardt, School Business Administrator/Board Secretary, members of public, and press
IV. PRESENTATION
Character Education at Mt. Horeb School
Mr. William Kimmick, Principal of Mt. Horeb School, gave a presentation regarding character education at Mt. Horeb School.
V. MINUTES - Tabled
Mrs. Spiller moved the following:
RESOLVED, the Board of Education table the minutes of the following meeting:
November 14, 2011 public and private session
V. CORRESPONDENCE AND INFORMATION
- HIB Information
Dr. Crader reported on HIB information for the month of November 2011 as follows:
Total # of Investigations:
2
Total # of Determined Bullying Incidents:
0
VII. PRESIDENT'S REMARKS
Dr. Przybylski welcomed all back from the Thanksgiving break.
He thanked Exxon Corporation for their generous grant.
Dr. Przybylski explained that the board members missing from tonight's meeting were attending a negotiations meeting with the WTEA.
VIII. SUPERINTENDENT'S REMARKS
Dr. Crader reported on her upcoming meeting with various stakeholders regarding the recent weather related school closings.
Dr. Crader also advised that the ad hoc committee on potential rezoning will be meeting shortly.
IX. COMMITTEE REPORTS
None
X. DISCUSSION
None
XI. PUBLIC COMMENTARY (including opportunity to speak about items for Board Consideration/Action)
Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:
1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
2. Each Statement made by a participant shall be limited to three minutes' duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
4. All Statements shall be directed to the presiding officer-no participant may address or question Board members individually.
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
Celeste Campos asked about the status of negotiations.
Alyssa Fullop expressed concern regarding communication at ALT School, specifically in a particular classroom. Her concerns involve the effect stalled negotiations have on the classroom.
XII. ITEMS FOR BOARD CONSIDERATION/ACTION
On motion by Mrs. Spiller, seconded by Mrs. Toubin, the consent agenda items A.1 through C.3., including addendum motion B.7., were approved by a 5-0 roll-call vote.
A. EDUCATION
A.1. Health Curriculum Grades K-8
RESOLVED, that the Board of Education approves the revised Health Curriculum dated November 28, 2011.
A.2. Art Curriculum Electives - Grades 7-8
RESOLVED, that the Board of Education approves the revised Art Curriculum Electives for Grades 7-8 dated November 28, 2011.
A.3. Math Curriculum - Grades K-2
RESOLVED, that the Board of Education approves the revised Math Curriculum for Grades K-2 dated November 28, 2011. Retroactive to September 1, 2011, for implementation.
A.4. Science Curriculum - Grades K-8
RESOLVED, that the Board of Education approves the revised Science Curriculum for Grades K-8 dated November 28, 2011. Retroactive to September 1, 2011, for implementation.
A.5. Mandarin - Grade 6
RESOLVED, that the Board of Education approves the Mandarin Curriculum for Grade 6 dated November 28, 2011.
A.6. Drama Elective - Grade 7
RESOLVED, that the Board of Education approves the revised Drama Curriculum for Grade 7 dated November 28, 2011.
A.7. Drama Elective - Grade 8
RESOLVED, that the Board of Education approves the revised Drama Curriculum for Grade 8 dated November 28, 2011.
A.8. Food and Nutrition Elective - Grade 7
RESOLVED, that the Board of Education approves the revised Food and Nutrition Curriculum for Grade 7 dated November 28, 2011.
A.9. Design and Sew Elective - Grade 8
RESOLVED, that the Board of Education approves the revised Design and Sew Curriculum for Grade 8 dated November 28, 2011.
A.10. Song Writing Elective - Grade 7
RESOLVED, that the Board of Education approves the revised Song Writing Curriculum for Grade 7 dated November 28, 2011.
A.11. Roots of Rock Elective - Grade 8
RESOLVED, that the Board of Education approves the revised Roots of Rock Curriculum for Grade 8 dated November 28, 2011.
B. FINANCE/OPERATIONS/TRANSPORTATION
B.1. Payment of Bills - November 2011
RESOLVED, the Board of Education approves the payment of bills for November 2011 in the amount of $3,119,493.56
B.2. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the attached report of the secretary for the month of October 2011.
WHEREAS, this report shows the following balances on October 31, 2011
|
FUND |
CASH BALANCE |
APPROPRIATION BALANCE |
FUND BALANCE |
|
(10) General Current Expense Fund |
$6,024,639.16 |
|
$1,459,258.94 |
|
(11) Current Expense |
|
$2,615,321.71 |
|
|
(12) Capital Outlay |
|
$670,605.76 |
|
|
(13) Special Schools |
|
$9,018.65 |
|
|
(20) Special Revenue Fund |
($141,467.83) |
$33,537.49 |
$0.00 |
|
(30) Capital Projects Fund |
$0.00 |
$0.00 |
$0.00 |
|
(40) Debt Service Fund |
$618,996.65 |
|
$14,237.21 |
|
TOTAL |
$6,502,167.98 |
$3,328,483.61 |
$1,473,496.15 |
WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.3. Budget Transfers for Month of October 2011
Approve the following Resolution:
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:
|
TO: |
FROM: |
|||
|
11-000-217-100-00-02 |
Extraordinary Salaries Para |
11-213-100-101-00-00 |
RC Teachers - Salaries |
$4,000 |
|
11-000-221-320-12-00 |
Curriculum - Educ. Services |
11-000-223-110-11-02 |
Technology Stipends |
$10,000 |
|
11-000-222-500-11-01 |
Other Purch. Svcs. - Internet |
11-000-218-104-00-00 |
Guidance - Salaries |
$5,000 |
|
11-000-261-100-09-00 |
Salaries - Maintenance |
11-000-262-100-09-00 |
Salaries - Custodians |
$3,500 |
|
11-000-261-610-09-04 |
Maintenance Supplies - MH |
11-000-261-420-09-04 |
Maintenance Repairs - MH |
$5,000 |
|
11-000-261-610-09-05 |
Maintenance Supplies - ALT |
11-000-261-420-09-05 |
Maintenance Repairs - ALT |
$5,000 |
|
11-000-261-610-09-06 |
Maintenance Supplies - WD |
11-000-261-420-09-05 |
Maintenance Repairs - ALT |
$10,000 |
|
11-000-262-100-09-10 |
Salaries - Maintenance |
11-000-262-100-09-00 |
Salaries - Custodians |
$5,000 |
|
11-000-270-515-10-00 |
Contracted Special Ed Transp. - Jointure |
11-000-270-518-10-00 |
Contracted Special Ed Transp. - ESC |
$27,000 |
|
11-209-100-106-00-00 |
BD Aides - Salaries |
11-213-100-101-00-00 |
RC Teachers - Salaries |
$1,500 |
|
11-213-100-106-00-00 |
RC Aides - Salaries |
11-213-100-101-00-00 |
RC Teachers - Salaries |
$15,000 |
|
Total Transfers |
$91,000 |
B.4. Acceptance of Audit for the 2010-2011 School Year
WHEREAS, the Board of Education has engaged the firm of T. M. Vrabel, & Associates, LLC, of Denville, New Jersey, to audit the district's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2011, in compliance with N.J.S.A.18A:23-1 et seq, and,
WHEREAS, this audit has been completed and the CAFR filed with the State Department of Education and submitted to the Warren Township Board of Education along with a synopsis of the audit report and recommendations, which synopsis and recommendations are available for public review, and,
WHEREAS, pertinent results of operations during the 2010-2011 school year are:
|
School Year 2010-2011 |
||
|
REVENUES |
Final Budget |
Actual |
|
Local Sources |
$36,578,402 |
$36,700,830 |
|
State Sources |
$349,398 |
$3,287,262 |
|
TOTAL |
$36,927,800 |
$39,988,092 |
|
EXPENDITURES |
||
|
Regular Instruction |
$12,149,959 |
$11,700,104 |
|
Special Education |
$3,919,740 |
$3,736,133 |
|
Other Instruction |
$1,273,771 |
$1,217,977 |
|
Undistributed Expenditures |
$19,272,170 |
$20,271,612 |
|
Total General Expenses |
$36,615,640 |
$36,925,826 |
|
Capital Outlay |
$1,075,601 |
$927,398 |
|
Special Schools |
$177,057 |
$176,928 |
|
Charter Schools |
$0 |
$0 |
|
TOTAL |
$37,868,298 |
$38,030,152 |
|
OTHER SOURCES/USES |
||
|
Transfer in from Capital Projects |
$0 |
$198,161 |
|
Transfer to Capital Projects |
($140,000) |
$0 |
|
EXCESS (DEFICIENCY) |
($140,000) |
$198,161 |
|
Fund Balance July 1, 2010 |
2,858,323 |
$2,858,323 |
|
Fund Balance June 30, |
$1,777,825 |
$5,014,425 |
|
2011 Analysis of Fund Balance |
||
|
Reserved |
||
|
Encumbrances |
$946,636 |
|
|
Excess Surplus |
$439,876 |
|
|
Excess Surplus- subsequent year's expenditures |
$208,180 |
|
|
Capital Reserve Account |
$2,025,349 |
|
|
Emergency Reserve Account |
$375,000 |
|
|
Unassigned Fund Balance |
$1,019,383 |
|
|
TOTAL |
$5,014,425 |
|
|
Source: Audit Report Exhibit C-1 |
||
Now therefore be it,
RESOLVED, the Board of Education hereby accepts the report, notes the following recommendations, and directs that appropriate corrective action be taken:
|
Recommendations None |
Corrective Action N/A |
B.5. Central School Donation - Exxon Mobil Corporation
RESOLVED, that the Board of Education approves, with appreciation, the donation of $500 from Exxon Mobil Corporation, Educational Alliance Program, Fairfax, Virginia to Central School.
B.6. Revenue Increase
RESOLVED that the Board of Education hereby acknowledges the following revenue increase for the 2011/12 School Year: Education Jobs Fund $70,877 (previously $68,724).
B.7. Comprehensive Maintenance Plan (CMP)
RESOLVED, the Board of Education approves the following motion:
Whereas, the Department of Education requires New Jersey School Districts to submit the Comprehensive Maintenance Plan (CMP) and the Annual Maintenance Budget Amount Worksheet (M-1) documenting "required" maintenance activities for each of its public school facilities, and
Whereas, the required maintenance activities as listed in the attached document for the various school facilities of the Warren Township Schools are consistent with these requirements, and
Whereas, all past and planned activities are reasonable to keep school facilities open and safe for use or in their original condition and to keep their system warranties valid, and
Now, therefore be it resolved that the Warren Township School District hereby authorizes the School Business Administrator to submit the Comprehensive Maintenance Plan (CMP) and the Annual Maintenance Budget Amount Worksheet (M-1) for the Warren Township Schools in compliance with Department of Education requirements.
C. PERSONNEL/STUDENT SERVICES
C.1. Employment for the 2011-2012 School Year
RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employees (indicated by *) conditional upon the final approval by the New Jersey Department of Education, for the 2011-2012 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq."
a) *Heather Remollino, Maternity Leave Grade 5 Teacher, Mt. Horeb School, MA, Step 1-2 of the 2009-2010 salary guide (2011-2012 step will be determined once collective bargaining is concluded), effective December 1, 2011 through June 30, 2012. (Ms. Remollino is replacing Kara Miletic on family leave.)
C.2. Revised Motion
RESOLVED, that the Board of Education approves the revised motion for Lisa Scherzer, Maternity Leave Replacement, from Kindergarten Teacher to Grade 4 Teacher, Central School, BA, Step 1-2 of the 2009-2010 salary guide (2011-2012 step will be determined once collective bargaining is concluded), effective date November 15, 2011 through June 30, 2012. (Mrs. Scherzer is Replacing Dana Tretola on child rearing leave.)
C.3. Substitute Teachers
RESOLVED, that the Board of Education approves the following Substitute Teachers for the 2011-2012 school year:
a) Stacy McAteer (currently a paraprofessional in the district)
XIII. OLD BUSINESS
None
XIV. NEW BUSINESS
None
XV. PUBLIC COMMENTARY
Gary Guth, Mt. Horeb Road, asked questions regarding the level of state aide funding.
XVI. EXECUTIVE SESSION:
At 7:45 p.m. Mrs. Spiller moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss
a collective bargaining agreement and/or negotiations related to it,
and be it
FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Mrs. Toubin and approved by unanimous voice vote.
On motion by Mrs. Spiller, seconded by Mrs. Toubin the board reconvened in open session at 8:30p.m.
XVII. ADJOURNMENT: On motion by Mrs. Spiller seconded by Mrs. Toubin, the meeting adjourned at 8:31 p.m.
Minutes recorded by:
Patricia Leonhardt
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