Minutes for May 9, 2011
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I. CALL TO ORDER: The meeting was called to order at 7:01 p.m. by the Board President, Dr. Przybylski
OPEN PUBLIC MEETING STATEMENT - Dr. Przybylski read the following Statement:
In accordance with the provisions New Jersey Open Public Meetings Law, the Board of Education has caused notice of this meeting to be posted in the Board Office and in the Township Office, mailed to the Courier News and Echoes Sentinel, and filed with the Clerk of the Township of Warren.
II. PLEDGE OF ALLEGIANCE - Dr. Przybylski led the assembly in the Pledge of Allegiance.
III. ROLL CALL
Present: Tia Allocco, Susan Burman, John De Bellis, Donald Huber, Roberta Monahan, Dr. Gregory Przybylski, James Sena, and Mildred Spiller
Absent: Patricia Toubin
Also Present: Dr. Tami Crader, Superintendent, Peter Daquila, School Business Administrator/Board Secretary, members of the staff, and public
IV. PRESENTATION - Strategic Planning
- Hazard Young and Attea
Judith Ferguson of Hazard, Young, & Attea (HYA) presented to the board their process and approach to Strategic Planning. The plan should cover more or less a five year period. The HYA fee for the process in $9,500. Ms. Ferguson responded to the board's questions.
- New Jersey School Boards
Did not present
- Leadership Links
Charles Kuzminski and Carol Moldan presented to the board Leadership Links' process and approach to Strategic Planning and branding via a sample session. Their fee is $18,000. Mr. Kuzminski and Ms. Moldan interacted with the board about the districts core values and "brand."
V. MINUTES
Mrs. Spiller moved the following:
RESOLVED, the Board of Education approves the minutes, as amended, of the following meeting:
May 3, 2011 public (as amended) and private session
The motion was seconded by Mrs. Burman and approved by 8-0 roll call vote.
VI. CORRESPONDENCE AND INFORMATION
The superintendent reported the following drills had been held.
- Fire Drills
|
ALT |
Central |
Mt. Horeb |
Woodland |
Middle |
|
April 21 |
April 11 |
April 27 |
April 4 |
April 11 |
- Security Drills
|
ALT |
Central |
Mt. Horeb |
Woodland |
Middle |
|
April 27 |
April 15 |
April 29 |
April 20 |
April 29 |
| Bomb Threat | Bomb Training w/office staff | Bomb Threat | Bomb Threat | Bomb Threat |
VII. PRESIDENT'S REMARKS
Dr. Przybylski wanted to offer the board and district's thoughts to those suffering from the floods in the Mississippi area.
VIII. SUPERINTENDENT'S REMARKS
Dr. Crader read a letter of acknowledgement about Rosemary Dunn, who is retiring on June 30, 2011 after 14 years of service to Warren.
She reported that there will be 3 less kindergarten classes in the district, and one less 1st and 3rd grade at the Mt. Horeb School in 2011/2012.
Dr. Crader reported that the MUJC has lowered its administrative fee from 15% to 10% on the in-district special education program, which saves the district $13,069.
IX. COMMITTEE REPORTS
Dr. Przybylski noted that he has received the committee requests and will issue the committee list prior to May 23, 2011. In the absence of a communication committee, members of the board volunteered to attend the May PTO meetings.
X. DISCUSSION
Strategic Planning Proposals
The board discussed the HYA & Leadership Links presentations and proposals. The board requested that Dr. Crader obtain some additional information and references from both presenters.
XI. PUBLIC COMMENTARY (including opportunity to speak about items for Board Consideration/Action)
Note on public input at BOE meetings: Board Policy #9322, adopted on April 14, 2008, provides for and encourages public participation in Board of Education meetings. Such participation is governed by the following rules:
1. A participant must be recognized by the presiding officer and must preface comments by an announcement of his/her name and place of residence;
2. Each Statement made by a participant shall be limited to three minutes' duration (limit may be adjusted at the discretion of the presiding officer as circumstances dictate);
3. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard; and
4. All Statements shall be directed to the presiding officer-no participant may address or question Board members individually.
The portion of the meeting during which participation of the public is invited shall be limited to fifteen minutes (limit may be adjusted at the discretion of the presiding officer as circumstances dictate).
Celeste Campos, Ashley Ct, thanked the board for the process of strategic planning/branding and indicated that she favors Leadership Links. She also spoke about the section reduction of the 3rd grade class at Mt. Horeb School due to the gender make-up of the students and asked the board to consider this factor in its decision.
XII. ITEMS FOR BOARD CONSIDERATION/ACTION
Mrs. Burman asked that agenda item C.6. be pulled for a separate vote.
Mr. Huber asked a question about agenda item B.3., and the transfers coming out of Heat/Electric and Health Benefits and, the transfers to the maintenance account.
Mr. Daquila responded and explained why there are excess funds in certain accounts. He will supply Mr. Huber with details on maintenance transfers.
On motion by Mrs. Spiller, seconded by Mrs. Burman, the consent agenda items A.1., B.1. - 7. C.1. - 5., and 7.-8. as amended, were approved by an 8-0 roll-call vote.
On motion by Mrs. Spiller, seconded by Mrs. Monahan, the board approved agenda item C. 6 on a 7-1 roll call vote. (Mrs. Burman voted no.)
A. EDUCATION
A.1. Out of Zone Request
RESOLVED, that the Board of Education approves the following out of zone request, dated May 11, 2011:
a) One student (ID#2006235) to complete 5th grade at Mt. Horeb School for the 2011-2012 school year. The student's parents have moved into Angelo L. Tomaso School zone and will transport student.
B. FINANCE/OPERATIONS/TRANSPORTATION
B.1. Payment of Bills
RESOLVED, the Board of Education approves the payment of bills for April 2011 in the amount of $4,698,798.41.
B.2. Board Secretary's and Treasurer's Report
WHEREAS, the Board of Education has received the attached report of the secretary for the month of March.
WHEREAS, this report shows the following balances on March 31, 2011
|
FUND |
CASH BALANCE |
APPROPRIATION BALANCE |
FUND BALANCE |
|
(10) General Current Expense Fund |
$6,394,705.81 |
|
$1,065,558.62 |
|
(11) Current Expense |
$2,350,369.83 |
||
|
(12) Capital Outlay |
$209,307.89 |
||
|
(13) Special Schools |
$129.18 |
||
|
(20) Special Revenue Fund |
($62,178.65) |
$46,194.32 |
$0.00 |
|
(30) Capital Projects Fund |
$16,626.45 |
($83,935.82) |
$422,125.34 |
|
(40) Debt Service Fund |
$14,239.21 |
$14.25 |
$14,224.96 |
|
TOTAL |
$6,363,392.82 |
$2,522,079.65 |
$1,501,908.92 |
WHEREAS, in compliance with law and code the secretary has certified that, as of the date of the reports, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education, now, therefore, be it
RESOLVED, the Board of Education accepts the above reference reports and certifications and be it
FURTHER RESOLVED, in compliance with law and code, the Board of Education certifies that, after review of the secretary's monthly financial report (appropriation section), to the best of its knowledge, no major account or fund has been over expended in violation of law and code and that sufficient funds are available to meet the district's financial obligations for the remainder of the year.
B.3. Budget Transfers for Month of March 2011
RESOLVED, the Board of Education ratifies the following transfers between budget line items that have been approved by the Superintendent of Schools and that are now being reported to the Board pursuant to Policy 3160:
|
TO: |
FROM: |
|||
|
11-000-213-100-00-00 |
Nurse & Doctor - Salaries |
11-000-213-100-00-02 |
Substitutes - Nurses |
$5,500 |
|
11-000-216-100-00-00 |
Speech & OT - Salaries |
11-000-216-100-00-01 |
Speech & OT - Extra Pay |
$3,000 |
|
11-000-217-100-00-02 |
Extraordinary Paras - Salaries |
11-230-100-101-00-00 |
Basic Skills Staff - Salaries |
$21,000 |
|
11-000-218-105-00-00 |
Guidance Secretary - Salaries |
11-000-218-104-00-00 |
Guidance Counselors - Sals. |
$1,000 |
|
11-000-219-104-00-00 |
Child Study Team - Salaries |
11-000-219-104-00-01 |
Child Study Team - Extra Pay |
$18,000 |
|
11-000-219-105-00-00 |
CST Secretary - Salaries |
11-000-219-104-00-01 |
Child Study Team - Extra Pay |
$1,500 |
|
11-000-221-105-00-00 |
Curriculum Secretary - Sals. |
11-000-223-110-11-02 |
Technology Stipends |
$800 |
|
11-000-221-176-00-00 |
Sals. - Math/Literacy Coach |
11-000-223-110-11-02 |
Technology Stipends |
$1,200 |
|
11-000-240-105-00-00 |
School Secretary - Salaries |
11-000-240-600-07-20 |
District Supplies - Middle |
$4,500 |
|
11-000-252-100-01-00 |
Tech./Network Staff - Salaries |
11-000-252-330-01-00 |
Tech./Network - Purch. Svcs |
$5,000 |
|
11-000-261-100-09-00 |
Maintenance Staff - Salaries |
11-000-262-100-09-00 |
Custodians - Salaries |
$3,000 |
|
11-000-261-420-09-03 |
Maintenance Repairs - Central |
11-000-262-622-04-00 |
Electricity - Mt. Horeb |
$6,000 |
|
11-000-261-420-09-04 |
Maintenance Repairs - MH |
11-000-262-622-04-00 |
Electricity - Mt. Horeb |
$10,000 |
|
11-000-261-420-09-06 |
Maintenance Repairs - WD |
11-000-262-622-06-00 |
Electricity - Woodland |
$20,000 |
|
11-000-261-420-09-07 |
Maintenance Repairs - Middle |
11-000-262-621-07-00 |
Heat - Middle |
$30,000 |
|
11-000-261-610-09-03 |
Maintenance Supplies - CS |
11-000-262-621-04-00 |
Heat - Mt. Horeb |
$4,000 |
|
11-000-261-610-09-04 |
Maintenance Supplies - MH |
11-000-262-621-04-00 |
Heat - Mt. Horeb |
$4,000 |
|
11-000-261-610-09-05 |
Maintenance Supplies - ALT |
11-000-262-621-07-00 |
Heat - Middle |
$4,500 |
|
11-000-261-610-09-06 |
Maintenance Supplies - WD |
11-000-262-621-07-00 |
Heat - Middle |
$3,500 |
|
11-000-261-610-09-07 |
Maintenance Supplies - MS |
11-000-262-621-07-00 |
Heat - Middle |
$2,000 |
|
11-000-262-100-09-10 |
Maintenance Staff - Salaries |
11-000-262-100-09-00 |
Custodians - Salaries |
$2,000 |
|
11-000-262-105-09-00 |
B&G Secretary - Salary |
11-000-262-100-09-00 |
Custodians - Salaries |
$500 |
|
11-000-262-107-00-00 |
Salaries - Lunch & Play. Aides |
11-000-262-621-03-00 |
Heat - Central |
$17,200 |
|
11-000-262-107-00-00 |
Salaries - Lunch & Play. Aides |
11-000-262-621-05-00 |
Heat - ALT |
$17,800 |
|
11-000-262-107-00-00 |
Salaries - Lunch & Play. Aides |
11-000-262-621-06-00 |
Heat - Woodland |
$30,000 |
|
11-000-263-100-00-00 |
Grounds Staff - Salary |
11-000-263-420-09-00 |
Grounds - Services |
$600 |
|
11-000-270-161-10-00 |
Spec. Ed Transp. Staff - Sals. |
11-000-270-517-10-00 |
Non-Public Transportation |
$22,000 |
|
11-000-270-161-10-02 |
Transp. - Sub Drivers & O/T |
11-000-270-420-10-00 |
Repair & Maint.- Transp. |
$37,000 |
|
11-000-270-161-10-02 |
Transp. - Sub Drivers & O/T |
11-000-270-517-10-00 |
Non-Public Transportation |
$13,000 |
|
11-120-100-101-00-01 |
Gr. 1-5 Teachers - Salaries |
11-110-100-101-00-01 |
Kindergarten Teacher - Sals. |
$80,000 |
|
11-120-100-101-00-01 |
Gr. 1-5 Teachers - Salaries |
11-190-100-610-05-00 |
Instructional Supplies - ALT |
$10,000 |
|
11-120-100-101-00-01 |
Gr. 1-5 Teachers - Salaries |
11-190-100-610-11-02 |
Supplies - Instr. Software |
$15,000 |
|
11-120-100-101-00-01 |
Gr. 1-5 Teachers - Salaries |
11-230-100-101-00-00 |
Basic Skills Staff - Salaries |
$90,000 |
|
11-130-100-101-00-01 |
Gr. 6-8 Teachers - Salaries |
11-130-100-101-00-02 |
Gr. 6-8 Substitute Teachers |
$20,000 |
|
11-190-100-610-11-01 |
Supplies - Instr. Hardware |
11-000-291-270-00-00 |
Health Benefits |
$220,000 |
|
11-240-100-101-00-00 |
Bilingual Teachers - Salaries |
11-230-100-101-00-00 |
Basic Skills Staff - Salaries |
$4,000 |
|
12-000-400-390-00-00 |
Prof. Svcs. (Capital Projects) |
11-000-291-270-00-00 |
Health Benefits |
$35,000 |
|
12-000-400-450-00-00 |
Construction Services |
11-000-291-270-00-00 |
Health Benefits |
$8,650 |
|
12-130-100-730-07-00 |
Instructional Equipment - MS |
11-000-291-270-00-00 |
Health Benefits |
$4,200 |
|
13-422-100-500-00-00 |
Summer Fun - Printing Svcs. |
11-190-100-500-00-00 |
Other Purchased Services |
$985 |
|
Total Transfers |
$776,435 |
B.4. Joint Agreement between Somerset County Ed Services Commission and Warren Township Board of Education
RESOLVED, that the Board of Education approves a joint agreement between Somerset County Ed Services Commission (SCESC) and the Warren Township Board of Education to enter into an inter-local transportation services agreement, dated July 1, 2011, for the 2011-2012 school year.
B.5. Travel Approval
Whereas, in accordance with State of New Jersey School District Accountability Act (A-5) and the Warren Township Schools' policy number 4133 - Travel and Work Related Expense Reimbursement, travel by school district employees and Board of Education members must be approved in advance.
Now Therefore Be It RESOLVED, the Warren Township Schools Board of Education approves the following expenses for faculty, staff, administrators, and board members for seminars, conferences and workshops. The expense includes travel costs, if applicable:
August 2011
- Robert Comba, Middle - iPad 2 for School Administrators, Jamesburg, NJ $900
- Scott Cook, Middle - iPad 2 for School Administrators, Jamesburg, NJ $900
All of the above travel has been approved by the Superintendent. The School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded.
B.6 Award Contract - Partial Roof Replacement at Angelo L. Tomaso School
WHEREAS, on May 4, 2011, the Board of Education received bids for the Partial Roof Replacement at Angelo L. Tomaso School:
- Safeway Contracting Inc., Mountainside, NJ $ 390,000.00
- Northeast Roof Maintenance, Perth Amboy, NJ $ 392,000.00
- Central Jersey Roofing, Inc., Rahway, NJ $ 395,000.00
- The Barrett Company, Millington, NJ $ 409,625.00
- Arch Concept Construction, North Haledon, NJ $ 422,000.00
Upon the Architect's recommendation the bid should be awarded to Safeway Contracting Inc. since it is the lowest responsible bidder.
RESOLVED, the Board of Education awards the contract for the Partial Roof Replacement at Angelo L. Tomaso School to Safeway Contracting Inc. of Mountainside, NJ.
B.7. Transportation for Out of District Student AMENDED
RESOLVED, the Board of Education approves Warren Township Schools to add one Watchung student to our out of district Newmark Bus route W-148, effective April 11, 2011 through April 15, 2011 at a per diem cost of $33 for a total fee received by Warren Township of $165.
C. PERSONNEL/STUDENT SERVICES
C.1. Appointment of Staff for the 2011-2012 School Year
RESOLVED, that the Board of Education approves the list of staff employment (administrators, certificated staff, WTEA support staff), dated May 9, 2011, for the 2011-2012 school year.
C.2. RESOLVED, upon recommendation from the Superintendent that the Board of Education approve the following Personnel items including the emergent employment of the following employee conditional upon the final approval by the New Jersey Department of Education, for the 2011-2012 school year and the Board further authorizes the submission of an application for emergency hiring pursuant to N.J.S.A. 18A:6-7.1, et. Seq., N.J.S.A. 18A:6.14.12, et. Seq."
a) Jeannie Pang, .5. Mandarin/.5 Math, Middle School, MA, Step 1-2 of the 2009-2010 salary guide (2011-2012 step will be determined once collective bargaining is concluded), effective September 1, 2011 through June 30, 2012.
C.3. Middle School Guidance Extended Work Schedule
RESOLVED, that the Board of Education approves three days each of an extended work schedule for Midge Johnson and Helen Scully Middle School Guidance Counselors, for three days after the official last day of school, June 23, 2011, at each individual's per diem rate.
C.4. Extended Work Schedule
RESOLVED, that the Board of Education approves an extended work schedule for the following staff:
a) Ellyn Jara, Multi Duty Paraprofessional, Angelo L. Tomaso School two days after the last day of school and three days before the beginning of school.
b) Carmela Motyczka, Multi Duty Paraprofessional, Central School, one day after the last day of school and one day before the beginning of school.
c) Anne Frank, Multi Duty Paraprofessional, Central School, one day after the last day of school and two days before the beginning of school.
d) Michelle Delserro, Multi Duty Paraprofessional, Mt. Horeb School, two days after the last day of school and three days before the beginning of school.
e) Ginny Sordillo, Multi Duty Paraprofessional, Woodland School, two days before the beginning of school.
C.5. Resignation
RESOLVED, that the Board of Education approves the resignation of the following staff:
a) Rosemary Dunn, Special Education Teacher, Middle School, for the purpose of retirement, with appreciation for the 14 years of service to the children of Warren, effective June 30, 2011.
b) Elise Pelcz, ABA Teacher, Mt. Horeb School, effective June 30, 2011.
c) Denise Armand, Van Driver, Transportation, effective May 20, 2011.
d) Christine Geller, Grade 5 Teacher, Central School, effective June 30, 2011.
e) Peter Daquila, School Business Administrator/Board Secretary, effective June 30, 2011.
C.6. Per Diem Deduct Request
RESOLVED, that the Board of Education approves the following per diem deduct request for:
a) Lauren Nelson, Classroom Paraprofessional, Central School, for three days, June 15-17, 2011.
b) Randi Tishler, Classroom Paraprofessional, Mt. Horeb School, for one day, April 28, 2011.
c) Michelle Zgombic, Grade 7 Teacher, Middle School, for one day, April 29, 2011.
C.7. Substitutes
RESOLVED, that the Board of Education approves the following substitute for the 2010-2011 school year.
a) Jennifer SanAntonio
C.8 Appointment of Summer Employees - Amended
RESOLVED, the Board of Education approves the appointment of:
a) Nicholas Daquila, Marc Gaglioti, Bryant Villamarin, Jeffery Sutherland, and Omar Rodriguez as summer employees in the Maintenance/Buildings & Grounds Department for the period of May 9, 2011 to September 2, 2011, each being paid a rate of $10.00 per hour.
b) Sharyn Baier as a summer employee in the Business Office to work as needed for the period of June 6, 2011 to August 26, 2011, at the rate of $16.00 per hour.
XIII. OLD BUSINESS
Board Meeting Schedule - 2011/2012
The board discussed the meeting schedule and changed two dates in January, one in February and two in March to Tuesdays.
On motion by Mrs. Spiller, seconded by Mr. Sena, the board approved agenda item B. 8. on an 8-0 roll call vote.
Mrs. Spiller asked if there is any update to the bullying issues raised at the last meeting.
Dr. Crader responded that she has met with Mr. Comba and Mr. Cook and will establish a plan.
Mr. Huber asked about the status of the Wresting Association's proposal. The board agreed that Mr. Daquila should proceed with the comments that he has received about the lease from the two board members.
XIV. NEW BUSINESS
Mr. Daquila informed the board of the soccer association's inquiry about a shared funding for a turf field at the Middle School. The board is against spending district funds on a turf field.
Mr. Daquila will notify the soccer association.
XV. PUBLIC COMMENTARY
Patricia Zohn asked the status of negotiations in the absence of a newly established committee. Dr. Crader responded that fact finding is June 8th and a new committee will be formed.
XVI. EXECUTIVE SESSION:
At 9:20 p.m. Mrs. Spiller moved the following:
WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it
RESOLVED, the Board of Education adjourns to closed session to discuss non-union salary increases and negotiations:
and be it
FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.
The motion was seconded by Mrs. Monahan and approved by unanimous voice vote.
On motion by Mrs. Spiller, seconded by Mrs. Burman the board reconvened in open session at 10:10 p.m.
XVII. ADJOURNMENT: On motion by Mrs. Spiller seconded by Mrs. Burman, the meeting adjourned at 10:11 p.m.
Minutes recorded by:
Peter Daquila
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